The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman Doug Peck, Vice Chairman
Scott A. Briggs, Commissioner Tammy Vopat, County Clerk
Dan Williams, County Controller Michael Halleran, Asst. Co. Counselor
Molly Priest, Asst. Co. Counselor Vici Smith, Public Relations
Others attending the meeting:
Ken Duft, resident Shayla Gaulding, Gazette reporter
Janice Huffman, Human Resources Tagan Trahoon, KVOE reporter
Ryan Janzen, Appraiser Bruce Boettcher, BG Consultants Inc.
Clint Hibbs, BG Consultants Inc. Grant Urban, BG Consultants Inc.
Jim Brull, Road & Bridge Chip Woods, Road & Bridge
Call to Order / Pledge of Allegiance
Motion: To Approve the Agenda as amended. Martin/Briggs 3-0
Motion: To Approve the Minutes of the 11-3-2022 meeting. Briggs/Peck 3-0
Motion: To Approve Warrants Payable 11-10-2022 in the amount of $137,047.97. Peck/Briggs 3-0
Motion: To Approve Payroll Payable 11-10-2022 in the amount of $337,759.03. Martin/Briggs 3-0
Motion: To Approve Payroll Withholdings Payable 11-10-2022 in the amount of $252,685.94.
Martin/Peck 3-0
Appointments: no action taken
Commissioners discussed a request for letters of support for Crosswinds Counseling & Wellness and Hetlinger Developmental Services. Commissioners stated the letters of support give access to several programs and services.
Motion: To Approve a Letter of Support for Crosswinds Counseling & Wellness for the Kansas Department of Transportation Grant. Peck/Martin 3-0
Motion: To Approve a Letter of Support for Hetlinger Developmental Services for a grant application for KDOT. Martin/Peck 3-0
Personnel changes: no action taken
Permits: no action taken
Janice Huffman presented Commissioners with a request to consider approving the Drug and Alcohol and Telecommuting Policy.
Motion: To Approve the Lyon County Telecommuting Policy. Briggs/Peck 3-0
Motion: To Approve the Lyon County Drug and Alcohol Policy. Martin/Briggs 3-0
Chip Woods presented Commissioners with a request to consider a resolution posting weight limits on two bridges due to changes in the formula used to rate the bridges.
Motion: To Adopt Resolution 11-22, a Resolution Establishing a Weight Limit on Certain Bridges in Lyon County, Kansas. Martin/Peck 3-0
Break from 9:38 until 9:45 a.m.
Public comment: no one present
Ryan Janzen presented Commissioners with a request to consider the renewal for the ESRI contract.
Motion: To Approve the Renewal for the ESRI Contract for $8,500.00 to be paid from accounts: Appraiser: $5900.00 from 010-25-7652, Clerk: $600.00 from 010-02-7600, Elections: $300.00 from 010-21-7600, Zoning: $400.00 from 010-15-7652 and Road & Bridge: $1,300.00 from 011-00-7611.
Briggs/Peck 3-0
Motion: To move to Legal Executive Session for proprietary data exchange with Commissioners, Controller Williams, Counselor Priest, Bruce Boettcher, Jim Brull and Counselor Halleran, to return at 10:20 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:20 a.m.
Bruce Boettcher, Clint Hibbs, and Grant Urban presented Commissioners with a presentation on the Lyon County Highway Department shop improvements and asked for a set bid time and date.
Motion: To Approve the BG Consultants for Notice to Bid on the Lyon County Road & Bridge Improvement Project on November 14th with a bid opening on December 13, 2022. Martin/Briggs 3-0
Tammy Vopat presented Commissioners with a request to consider an invoice for the purchase of Veteran grave markers.
Motion: To Approve the quote from Carrot-Top Industries, Inc., in the amount of $13,465.31 to be paid from Fund 017-00-7646. Peck/Briggs 3-0
Reports
Commissioner Martin:
• Thank you to Election Officer Vopat and staff for their work on a good election
• I attended the WSU Technical School tour
• I will attend the Veterans Day ceremony
• Next Monday is the Lyon County Extension Board meeting
• The canvass is scheduled for November 15th
• Met with City of Emporia Mayor, City Manager Cocking and Controller Williams
Commissioner Peck:
• Attended election night, thank you to everyone including the election board workers
• I will attend the Veterans Day ceremony
• Congratulations to Ken Duft elected as County Commissioner
Commissioner Briggs:
• Attended election night returns
• Fair Board meeting is Monday
• I will attend the Veterans Day ceremony
Clerk Vopat:
• The 2022 General Election went very well. Thank you to the Election Board Workers and Staff for their work in making the election a successful one. The Canvass of the election will take place next Tuesday at 9:00 a.m. in the Commission Chambers.
• The required election audit will take place today at 1:00 p.m.
Counselor Priest:
• No report
Controller Williams:
• Met with IMA and BCBC
• Attended meeting with city representatives
Tobey Kelly presented Commissioners with a request to consider the purchase of Sheriff’s Office vehicle parts and the purchase of 6 vehicles for the Sheriff’s Office.
Motion: To Approve the purchase of vehicle parts from TCS UpFitting for a total of $11,717.61 to be paid from Fund 017-00-9031 and $3,401.75 to be paid from Fund 010-17-7602. Peck/Briggs 3-0
Motion: To Approve the purchase of six patrol vehicles from Clint Bowyer Autoplex for a total of $217,710.00 to be paid from Fund 017-00-9016. Briggs/Martin 3-0
Note: These vehicles are being purchased with sales tax funds.
Motion: To Approve the quote from Mallory Safe & Supply LLC, for a walk-through metal detector at the courthouse, in the amount of $5,173.75 to be paid from Fund 010-70-9001-10. Martin/Briggs 3-0
Motion: To move to Legal Executive Session for confidential data exchange with Commissioners, Counselor Halleran, Counselor Priest, Controller Williams, Janice Huffman to return at 11:35 a.m.
Martin/Peck 3-0
Meeting reconvened at 11:35 a.m.
Motion: To Adjourn. Martin/Briggs 3-0
There being no further business before the Board, the next Action Session will take place on November 17, 2022, at 9:00 a.m. in the Commission Chambers.
Attest: Affirm:
__________________________________________ _______________________________________
Tammy Vopat Rollie Martin, Chairman
Lyon County Master Clerk Lyon County Commission
