The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:
Dan Slater, Commissioner *absent Tammy Vopat, County Clerk
Marc Goodman, County Counselor Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor
Others attending the meeting:
Robert McClelland, resident Jim Brull, Road & Bridge Dept.
Amy Welch, Noxious Weed Dept. Jamie Williams, I.T. Dept.
Chuck Boyce, I.T. Dept. Roxy Van Gundy, 911 Director
Jarrod Fell, Emergency Manager
Call to Order / Pledge of Allegiance
Motion: To Approve the Agenda as presented. Martin/Briggs 2-0
Motion: To Approve the Minutes of the 4-16-2020 meeting. Briggs/Martin 2-0
Motion: To Approve Warrants Payable 4-17-2020 in the amount of $565,179.13. Briggs/Martin 2-0
Appointments: Commissioners discussed board appointments.
Dan Williams presented Commissioners with a request for the installation of plate glass to be installed in the offices in the courthouse due to the COVID-19 virus. Commissioners discussed the need to protect employees and the residents of Lyon County.
Motion: To Approve the purchase of clear plate glass for additional separation between employees and the public from AAA Glass Service in the amount of $28,812.30 to be paid from Fund 017-00-9001. Martin/Briggs 2-0
Motion: To Approve the purchase of workstations for additional separation between employees and the public for the Register of Deeds Office from Navrat’s Office Supply in the amount of $12,832.31 to be paid from Fund 017-00-9001. Briggs/Martin 2-0
Personnel changes: no action taken.
Permits: no applications received.
Reports
Commissioner Briggs:
• Talked to several different officials and would like to have all entities present when deciding when and how to open-up the county. This is not a political issue but an issue to protect our citizens. We are very fortunate in Lyon County that we are debt free. I want to express my appreciation of the work being done by the Health Department and all of those who are keeping us safe.
Commissioner Martin:
• Receiving calls and emails also from concerned citizens related to the Covid-19 virus and how it is affecting the county as a whole. I have talked with other county officials about restarting. There will be several steps to be taken to provide safe conditions for everyone in phasing in.
Controller Williams:
• Attended a zoom meeting with Ignite Emporia.
Clerk Vopat:
• No report.
Counselor Goodman:
• My office will return to full staff next week.
Jim Brull presented Commissioners with a request to consider bids for cutback asphalt; letter of agreement for bridge and inventory inspections. Jim also reported on the County Engineer’s / Road Supervisor’s Annual Report, the Crushed Rock Distribution Report and the Budget Comparison Report. Discussion of the process to change a road to minimum maintenance.
Motion: To Approve Lyon County Highway Department to sign the Benesch letter of agreement for the 2020 Annual Routine Bridge Inspection of Structure 951.0-524.7 and three (3) inventory inspections and lead rating for a sum of $9,000.00, to be paid from Fund 033-00-7601. Martin/Briggs 2-0
Motion: To Approve all the cutback asphalt bids received for 2020 allowing the county to obtain asphalt from any vendors as needed. Martin/Briggs 2-0
Public comment: Robert McClelland commended County Attorney for returning to full staff. Robert asked if there is any protection be provided during zoom meetings. Jamie Williams provided information regarding the safety concerns of zoom meetings.
Break
Amy Welch presented Commissioners with a request to consider a bid for chemicals.
Motion: To Approve the chemical bid from Van Diest Supply Company in the amount not to exceed $187,000.00 to be paid from Fund 026-00-8330.
Briggs/Martin 2-0
Jarrod Fell presented Commissioners with a request to consider payment for the installation of a new fiber. Jarrod gave a short update on the COVID-19 virus.
Motion: To Approve payment to ValuNet Fiber in the amount of $9,903.11 to install a new continuous fiber run from the Police Department to the Lyon County Courthouse for the Public Safety Radio Project to be paid from Fund 017-00-9001. Martin/Briggs 2-0
Motion: To move to Non-Elected Personnel Executive Session with Commissioners, Controller Williams and Counselor Halleran, to return at 10:35 a.m. Martin/Briggs 2-0
Meeting reconvened at 10:35 a.m. with information.
Motion: To move to Legal Executive Session with Commissioners, Counselor Goodman, Controller Williams, Janice Huffman, Ashley McGee and Counselor Halleran, to return at 11:00 a.m. Briggs/Martin 2-0
Meeting reconvened at 11:00 a.m.
Motion: To move to Legal Attorney/Client Executive Session with Commissioners, Counselor Goodman, to return at 11:20 a.m. Martin/Briggs 2-0
Meeting reconvened at 11:20 a.m. with information.
Motion: To move to Legal Executive Confidential Data Session with Commissioners, Counselor Goodman, Counselor Halleran and Ashley McGee, to return at 11:30 a.m. Martin/Briggs 2-0
Meeting reconvened at 11:30 a.m.
Motion: To Adjourn. Martin/Briggs 2-0
There being no further business before the Board, the next Action Session will take place on April 30, 2020 at 9:00 a.m.
Attest: Affirm:
_______________________________________ ____________________________________
Tammy Vopat Rollie Martin, Chairman
Lyon County Master Clerk Lyon County Commission
