The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                                             Doug Peck, Vice Chairman
Ken Duft, Commissioner                                                            Tammy Vopat, County Clerk
Molly Priest, County Counselor                                                  Vici Smith, Public Relations
Michael Halleran, Asst. Co. Counselor                                       Dan Williams, County Controller

Others attending the meeting:
Shayla Gaulding, Gazette reporter                                              Jes Pfannestiel, KWORC
Seth Snyder, Road & Bridge                                                        Chip Woods, County Engineer
Gary Post, resident                                                                      Sam Seeley, Zoning
Janice Huffman, Human Resources Director                               Steve Willis, Community Corrections Director

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Duft 3-0

Motion: To Approve the Minutes of the 2-9-2023 meeting. Duft/Peck 3-0

Motion: To Approve Warrants Payable 2-17-2023 in the amount of $153,317.71. Peck/Duft 3-0

Motion: To Approve Payroll Payable 2-17-2023 in the amount of $331,553.11. Martin/Duft 3-0

Motion: To Approve Payroll Withholdings Payable 2-17-2023 in the amount of $506,063.20.
Martin/Peck 3-0
Appointments: Commissioners discussed board appointments.

Motion: To Appoint Aaron Armitage, Larry Fowler, Gregg Gasche, Dan Hamman, Travis Heins, Amy Jenkins, Fred Kurzen, and Larry Rust to the Lyon County Fair Board for a term to expire 12-31-2025.
Duft/Martin 3-0
Motion: To Approve the purchase of a Social Media Archiving subscription in the amount of $5,391.00 to be paid from Fund 010-18-7600. Peck/Duft 3-0

Personnel changes: Commissioners reviewed personnel changes.

Motion: To Approve the Personnel Change Authorizations as presented. Duft/Peck 3-0

Permits: no action taken.

Jes Pfannestiel presented Commissioners with information related to KWORC, workers compensation insurance premiums.

Chip Woods and Seth Snyder presented Commissioners with a request to consider a quote for a used skid steer attachment and a request to send out for proposals for CM-K Cover material.

Motion: To Approve the quote from G.W. Van Keppel Company for a used 2022 Road Widener Skid Steer Attachment in the amount of $55,000.00 to be paid from Fund 017-00-9026. Duft/Peck 3-0

Motion: To Approve sending out requests for proposals for CM-K Cover Material for the 2023 Sealing Project. Martin/Peck 3-0
Public comment: Gary Post invited Commissioners to the Lion’s Club breakfast.

Sam Seeley presented Commissioners with a request to consider the recertification application; attending the national conference in North Carolina; consider renewal of the GeoPermits Portal hosting with Schneider.

Motion: To Approve signing the Annual Recertification Application for continued participation in the Consumer Rating System Program which gives landowners a discount on flood insurance. Martin/Peck 3-0

Motion: To Approve Sam Seeley attending the Association for State Floodplain Managers (ASFPM) National Conference on May 7-10, 2023, in Raleigh, North Carolina. Conference registration is $650.00 to be paid from Fund 010-15-7164 and related expensed to be paid from Funds 010-15-7420 and 010-15-7421. Peck/Duft 3-0

Motion: To Approve the Renewal of the GeoPermits Portal hosting with Schneider Geospatial for Planning/Zoning Floodplain web-based permitting. The amount not to exceed $5,100.00 to be paid from Fund 010-15-7600. Martin/Duft 3-0

Tammy Vopat presented Commissioners with a request to consider the invoice from National Pen for “I Voted” pens for voters to use while voting.

Motion: To Approve the quote from National Pen for “I Voted” pens in the amount of $6,857.90 to be paid from Fund 010-21-8313. Duft/Martin 3-0

Reports
Commissioner Martin:
• Attended the Joint City/County Luncheon meeting yesterday.
• Attended the Lyon County Extension Board meeting.
• Received thank you notes from ESU Students for scholarships.

Commissioner Peck:
• Attended the Joint City/County Luncheon meeting yesterday.
• Met with taxpayer about a road issue.
• Tuesday, I attended the Community Corrections Board meeting.

Commissioner Duft:
• Attended the Joint City/County Luncheon meeting yesterday.
• Attended the Fair Board meeting on Monday.

Clerk Vopat:
• I will attend the retirement ceremony for Osage County Clerk, Rhonda Beets.
• Deputy Clerk Jackson will record the minutes next week.

Counselor Priest:
• No report.

Controller Williams:
• Attended the Joint City/County Luncheon meeting yesterday.
• Attended the Fair Board meeting.
• Met with Road & Bridge.
• Broadband summit yesterday.
• Auditors will begin next week.

Motion: To move to Non-Elected Personnel Executive Session for personnel matters with Commissioners and Counselor Halleran, to return at 10:40 a.m. Martin/Peck 3-0
Meeting reconvened at 10:35 a.m.

Motion: To move to Non-Elected Personnel Executive Session concerning evaluations with Commissioners, Counselor Priest and Janice Huffman, to return at 11:00 a.m. Martin/Duft 3-0
Meeting reconvened at 10:50 a.m.

Steve Willis presented Commissioners with a request to consider approving the additional of $23,593.20 of unexpended funds to the Adult Services Grant.

Motion: To Approve the additional funds received from the State of Kansas in the amount of $23,593.20 for the Adult Services Grant. Peck/Duft 3-0

Motion: To move to Legal Executive Session for attorney/client privilege with Commissioners, Counselor Halleran and Counselor Priest, to return at 11:20 a.m. Martin/Peck 3-0
Meeting reconvened at 11:20 a.m.

Motion: To move to Legal Executive Session for confidential data exchange with Commissioners, Controller Williams, Counselor Priest, and Counselor Halleran, to return at 11:40 a.m. Martin/Duft 3-0
Meeting reconvened at 11:40 a.m.

Motion: To Adjourn. Martin/Peck 3-0

There being no further business before the Board, the next Action Session will take place on February 23, 2023, at 9:00 a.m. in the Commission Chambers.

Attest: Affirm:

____________________________________________ _____________________________________
Tammy Vopat                                                                     Rollie Martin, Chairman
Lyon County Master Clerk                                                 Lyon County Commission