The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                                                  Doug Peck, Vice Chairman
Scott A. Briggs, Commissioner                                                       Tammy Vopat, County Clerk
Dan Williams, County Controller                                                     Molly Priest, Asst. Co. Counselor
Michael Halleran, Asst. Co. Counselor                                            Vici Smith, Public Relations

Others attending the meeting:
Bruce Boettcher, BG Consultants                                                     Ken Duft, commissioner elect
Shayla Gaulding, Gazette reporter                                                   Amie Jackson, Deputy Clerk
Josh Stevenson, Road & Bridge                                                       Tagan Trahoon, KVOE reporter
Jim Brull, Road & Bridge                                                                   Robbie Weiss, Facilities Manager
Dennis Baysinger, Road & Bridge                                                     Matt Baysinger, Road & Bridge
Ryan Janzen, Appraiser

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Briggs 3-0

Motion: To Approve the Minutes of the 12-8-2022 meeting. Briggs/Peck 3-0

Motion: To Approve Warrants Payable 12-16-2022 in the amount of $206,760.93. Peck/Briggs 3-0

Appointments: no action taken.

Commissioners discussed a letter of support for the Rural Vitality Center Project for the Future Service Leaders Organization. This will serve to benefit Lyon County in various ways that our community is facing such as teacher-staff shortages, learning loss and limited resources.

Motion: To Approve signing a Letter of Support for the Rural Vitality Center. Briggs/Martin 3-0

Personnel changes: Commissioners review personnel change authorizations.

Motion: To Approve the Lyon County Personnel Change Authorizations. Briggs/Martin 3-0

Permits: no action taken.

Motion: To move to Legal Executive Session with Commissioners, Molly Priest, and Counselor Halleran for confidential data exchange, to return at 9:25 a.m. Martin/Peck 3-0
Meeting reconvened at 9:21 a.m.

Commissioners review the Lyon County Commission District boundaries. Election Officer Vopat, Asst. Counselor Priest and Deputy Clerk Amie Jackson presented information based on the 2020 population. Commissioners reviewed and discussed the districts and considered changes with no action taken at this time.

Bruce Boettcher and Jim Brull presented Commissioners with the bids for the Road & Bridge Improvement Project. The contractors’ references were reviewed, and reports were in favor of two of the lowest contractors who submitted bids. ARP Federal funds are being used to fund this project.

Motion: To Accept the low bid from NF Construction for the Road & Bridge Improvement Project in the amount of $4,876,000.00, to be paid from Fund 044-00-9026. Martin/Briggs 3-0

Public comment: no one present.

Robbie Weiss presented Commissioners with a request to consider the MEI Elevator contract for the courthouse, annex and Sheriff’s Office for a total of $31,925.61.

Motion: To Approve the contract with MEI Elevator for the Courthouse in the amount of $19,155.36, to be paid from Fund 010-70-7661-10; the Annex in the amount of $3,192.57 to be paid from Fund 010-70-7661-09; the Sheriff’s Office/Jail in the amount of $9,577.68 to be paid from Fund 010-70-7661-17.
Peck/Briggs 3-0

Commissioner Martin:
• Attended the Lyon County Extension Board Annual Meeting
• City/County Luncheon meeting will take place on January 17th
• Fair Board Annual Meeting is January 4th
• Retirement reception for Commissioner Briggs is January 5th from 2:00 – 4:00 p.m. in the Jury Assembly Room
• January 19th will be the reorganization of the commission

Commissioner Peck:
• Attended the Lyon County Extension Board Annual Meeting
• Attended the RDA meeting
• Tuesday, I attended the Government Matters meeting
• Attended the Community Corrections Board meeting
• Friday I will attend a meeting at the Road & Bridge Department

Commissioner Briggs:
• Attended the Lyon County Extension Board Annual Meeting
• I will attend the Road & Bridge meeting

Clerk Vopat:
• Monday, I attended the Lyon County Extension Annual meeting and administered the oath of office for the newly elected officers.
• Tuesday, I assisted with the bid opening for the Lyon County Road & Bridge Project.

Counselor Halleran:
• No report

Controller Williams:
• Met with Jim Witt
• Attended the bid opening for the Road & Bridge Improvement Project

Ryan Janzen presented Commissioners with a request to consider a contract with EagleView for aerial photography. This project includes two flyovers year 1 and year 4, each project is $146,670.00, over six years the annual cost is $48,890.00.

Motion: To Approve the contract with EagleView in the amount of $283,764.84 with a project cost of $47,294.14 per year for six (6) years to be paid from Fund 017-00-7646. Briggs/Peck 3-0
Notes: Funds being used are sales tax funds. Commissioners gave direction for appraiser to sign the contract.

Motion: To move to Non-Elected Personnel Executive Session with Commissioners, Counselor Priest, and Counselor Halleran, to return at 10:25 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:25 a.m. with a request for an extension, to return at 10:40 a.m.
Martin/Peck 3-0

Motion: To Adjourn. Martin/Briggs 3-0

There being no further business before the Board, the next Action Session will take place on December 22, 2022 at 9:00 a.m. in the Commission Chambers.

Attest: Affirm:

____________________________________________ _______________________________________
Tammy Vopat                                                                     Rollie Martin, Chairman
Lyon County Master Clerk                                                 Lyon County Commission