The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman Doug Peck, Vice Chairman
Scott A. Briggs, Commissioner Joe Torres, Deputy Clerk
Marc Goodman, County Counselor Dan Williams, County Controller
Others attending the meeting:
Chip Woods, County Engineer Josh Stevenson, Road & Bridge
Case Woods, Main Street Roxanne Van Gundy, LCECC Director
Gayle M. Taylor-Ford, Empower House Ministries Melissa Landis, Empower House Ministries
Renee Hively, CAREARC Melissa Smith, CAREARC
Keena Privat, CAREARC Tagan Trahoon, KVOE Reporter
Call to Order / Pledge of Allegiance
Motion: To Approve the Agenda as presented. Martin/Briggs 3-0
Motion: To Approve the Corrected Minutes of the 4-28-2022 meeting. Briggs/Martin 3-0
Motion: To Approve Warrants Payable 5-6-2022 in the amount of $451,201.59. Peck/Briggs 3-0
Appointments: no action taken.
Personnel Changes: no action taken.
Permits: no action taken.
Melissa Landis & Gayle M. Taylor-Ford from Empower House Ministries made a presentation to the commissioners on Funding Updates. Empower House Ministries provide female addicts with safe stable housing while they are working towards their recovery. While they have access to a variety of recovery programs, this gives them a place to get on their feet while they practice the skills that they are learning from those other programs. They are also being taught life skills such as job search, resume preparation, budgeting and other various life skills.
Melissa stated that what brought them here today is to talk about the special alcohol fund. She presented the commission with information such as a copy of a Kansas State Statute and she would like to see funds appropriated to their organization from the special alcohol fund. She is asking for an allocation out of the special alcohol funds so that their organization could continue to serve not just the ladies but Lyon County as a whole. This allocation would also help the organization expand its services to Lyon County.
After much discussion, the commission decided to allocate a one-time amount of $25,000.00 for this year to Empower House Ministries to be paid from the Special Alcohol Fund 054-00-9811. An allocation for the following years could be made up of 90% of whatever is taken in yearly for the Special Alcohol Fund, but this will be up for discussion in the future. The commission request that Empower House Ministries deliver an annual report of their activities to them for informational purposes. This may be done quarterly if they so desire.
Motion: To give a one-time allocation of $25,000.00 to Empower House Ministries to be paid from Fund 054-00-9811. Martin/Peck 3-0
Chip Woods and Josh Stevenson presented the Commissioners with a request to consider a quote to upgrade their gas and diesel fueling system. They also presented the Commissioners with a request to consider a quote for supplies from Frank Black Pipe and Supply. Chip Woods presented the Commissioners with information on the recycle trailer tally for March 2022.
Motion: To Approve the quote from Double Check of Manhattan, Kansas to upgrade the Road and Bridge gas and diesel fueling system for $19,473.00 to be paid from the Road and Bridge Fund 011-00-9003. Briggs/Martin 3-0
Motion: To Approve a purchase from Frank Black Pipe and Supply for approximately 560 feet of used 24” casing at $32.50/ft. and 590 feet of used 20” casing at $33.50/ft. for an estimated $36,100.00 to be paid from the Road and Bridge Fund 011-00-8223. Peck/Briggs 3-0
Public Comment: no one present
Break from 10:00 a.m. to 10:05 a.m.
Casey Woods, Emporia Main Street, gave the Commissioners a few updates on supported initiatives of the past and thanked the Commissioners on a couple of other items. He presented the commission with a very thorough presentation on matching funds to form a tech accelerator. In this presentation he asked the Commissioners to allocate $750,000.00 contingent upon receiving the EDA Grant to act as a grant match. He also asked for a letter of support detailing the cash match and all program support. Lyon County would need to remain an active participant in the new program that they are dubbing E3 evolve the entrepreneur ecosystem. He presented the commission with documentation for further consideration of this request. They have a deadline of June 13 that they will need to submit documentation to EDA.
Roxanne Van Gundy, LCECC, made a request to the Commissioners to consider approving to pay Motorola Solutions for administrative support for Spillman CAD system. This request would be paid using 911 funds and not tax dollars. This item is a 911 Board initiative.
Motion: To Approve to pay $28,800.00 to Motorola Solutions for administrative support for Spillman CAD. To be paid from fund 019-00-7600. Briggs/Peck 3-0
Roxanne Van Gundy made a request to the Commissioners to consider a wage increase. She would like to see approval of raising the starting wage for Communications Officer II from $16.90 to $17.90, along with a $.50 incentive for the end of the training period equaling $18.40 per hour. She would also like to see an approval of an overall increase for all current full-time dispatchers of $1.00 per hour to account for the starting wage increase. This is a 911 Board supported request.
She stated that these wage increases would be necessary to be competitive with neighboring counties with similar positions and to keep well trained employees from leaving their positions for higher paying positions in other employment locations. The commission gave Roxanne direction to work with HR to see if this request will be able to be implemented.
She also made a request for the commission to consider approving members of the 911 department to attend a national conference in Louisville, KY. This would be utilizing 911 funds and not taxpayer dollars.
Motion: To Approve Director Van Gundy, Deputy Director Buckridge and Supervisor Jensen to attend the National NENA annual conference June 10th-16th in Louisville, KY. Not to exceed $6,700.00, utilizing accounts 019-00-7410 for training and 019-0-7420 for travel. Marin/Briggs 3-0
Renee Hively, Melissa Landis and Keena Privat from CAREARC delivered the Lyon County Commission Report, Community Health January to March 2022 to the commission. They went over this report with the commissioner in detail, along with other various information. They also presented the Emergency Preparedness Quarterly Report for January 1, 2022 to March 31, 2022 to the commission.
• I attended the JEDAC meeting on Tuesday morning.
• I will attend the Lyon County Extension Board next Monday afternoon.
• I will attend the Fairgrounds Foundation meeting next Wednesday at the Extension Office.
• There will be some extra meeting dates set up to accommodate people requesting budget appropriations. Those will consist of three Wednesdays set up on May 25, June 1 and June 8 all beginning at 9:00 a.m. Also, the Thursdays that follow those Wednesdays which consist of May 26, June 2 and June 9 we will be scheduling agenda time to hear from the appropriation people with budget requests.
• No Report
• No Report
• No Report
• I attended the JEDAC meeting.
• I have a meeting with Trey Cocking and Jim Witt this afternoon.
• I have a Road and Bridge meeting tomorrow.
Motion: To move to a Legal Executive Session for confidential data exchange with Commissioners, Counselor Goodman and Controller Williams, to return at 12:00 p.m. Martin/Peck 3-0
Meeting reconvened at 12:05 p.m.
Motion: To Adjourn. Martin/Peck 3-0
There being no further business before the Board, the next Action Session will take place on May 12, 2022, at 9:00 a.m. in the Commission Chambers.
Joe Torres Rollie Martin, Chairman
Lyon County Deputy Clerk Lyon County Commission