The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman Doug Peck, Vice Chairman
Scott A. Briggs, Commissioner Tammy Vopat, County Clerk
Marc Goodman, County Counselor Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor
Others attending the meeting:
Jean Barnett, I.T. Department Megan Sando, Gazette reporter
Steve Willis, Community Corrections Tagan Trahoon, KVOE reporter
Julie Govert Walker, North Central-Flint Hills Area Agency on Aging (NCFHAAA)
Kelsey Pfannenstiel, NCFHAAA Patricia Nelson, NCFHAAA
Garret Nordstrom, GAS
Call to Order / Pledge of Allegiance
Motion: To Approve the Agenda as amended. Martin/Briggs 3-0
Motion: To Approve the Minutes of the 6-24-2021 meeting. Briggs/Peck 3-0
Motion: To Approve Warrants Payable 7-2-2021 in the amount of $1,070,737.55. Peck/Briggs 3-0
Appointments: Commissioner Martin noted the Council on Aging has appointed Greg Markowitz as the Silver Haired Legislator Representative.
Personnel changes: no action taken.
Permits: no applications received.
Clerk Vopat presented Commissioners with a request to consider payment to Computer Information Concepts (CIC) for the Annual Peopleware Agreement in the amount of $46,045.00. This is the annual maintenance payment for the county software tax system.
Motion: To Approve the payment to Computer Information Concepts (CIC) for the Annual Peopleware License Agreement in the amount of $46,045.00, to be paid from Fund 017-00-9015. Briggs/Martin 3-0
Motion: To move to Legal Executive Session for confidential data exchange with attorney/client privilege with Commissioners, Counselor Goodman, and Controller Williams, to return at 9:30 a.m.
Martin/Briggs 3-0
Meeting reconvened at 9:30 a.m. in commission chambers.
Steve Willis presented Commissioners with a request to consider staff attending the American Probation and Parole Association’s National Conference. The Casey Family Programs has agreed to send members of Community Corrections to Boston, MA for the American Probation and Parole Association’s National Conference. Casey Family Programs has agreed to cover cost up to $6,000.00. This will cover registration and flights for staff.
Motion: To Approve travel lodging in an amount not to exceed $5,100.00 to be paid from Fund 010-11-7411 and meal accommodations in the amount of $1,200.00 from Fund 010-11-7420 for 5 county staff to attend the American Probation and Parole Association’s National Conference during the August 22-26 travel to Boston, MA. Martin/Peck 3-0
Break from 9:38 – 9:45 a.m.
Public comment: no one present.
Motion: To Amend the Agenda to allow for a Legal Executive Session for confidential data exchange with Commissioners, Counselor Halleran, Counselor Goodman and Controller Williams, to return at 10:05 a.m.
Martin/Briggs 3-0
Meeting reconvened at 10:03 a.m. in commission chambers.
Julie Govert Walter presented Commissioners with the North Central Flint Hills Area Agency on Aging 2022 budget request. The 2022 budget request increased from last year is $29,244.00 due to salary and health insurance costs. Julie also discussed services provided. Julie commented that the payment due to the Emporia Senior Center was a reconciliation error and they will be meeting in person with the Emporia Senior Center soon to resolve the issue and move forward.
Garret Nordstrom presented Commissioners with a request to consider approving the CDBG A1 Pumping Administrative Cost. These costs are directly related to administration services with the Community Development Block Grant. No tax dollars will be involved in this contract as A1 Pumping will pay the administrative costs involved. Commissioners asked if the contract had been reviewed by legal staff.
Motion: To Table the Contract for Administration Services for Lyon County, Kansas CCDBG Economic Development for 1 week. Martin/Briggs 3-0
Dan Williams presented Commissioner with a request to consider rescinding the motion on June 17, 2021.
Motion: To Rescind the Motion dated June 17, 2021, to approve the contract between Lyon County and TCA for a feasibility study for the fiber to the premises project and fulfilling the requirements of the NTIA Grant in an amount not to exceed $23,500.00 to be paid from Fund 044-00-7600. Martin/Peck 3-0
Note: The contracted company saw a conflict of interest.
Dan Williams presented Commissioners with the first draft of the Lyon County 2022 budget for review.
Commissioners and Controller Williams discussed the appropriations and budgets along with the capital outlay requests. There is an increase over last year’s budget of $62,255. Controller Williams asked for Commissioners to review and give feedback on the budget.
Reports
Commissioner Martin:
• There is a JEDAC meeting on July 6th.
• Discussed road issues with residents.
• I attended the Ribbon Cutting for the walking path on the fairgrounds.
Commissioner Briggs:
• Attended Dean Hollenbeck’s retirement ceremony.
Commissioner Peck:
• I attended the Ribbon Cutting also for the walking trail on the fairgrounds.
• I also attended Dean Hollenbeck’s retirement ceremony.
Clerk Vopat:
• No report
Counselor Goodman:
• JEDAC is Tuesday, I will attend.
• Next Friday is the Talk of Emporia.
• I attended Teri Hensley’s retirement from Lyon County.
Controller Williams:
• Attended the Ribbon Cutting
• Attended the Ignite meeting and zoom meeting with the broadband group along with training webinars.
• The City/County Luncheon is July 14th.
Motion: To move to Legal Executive Session for attorney/client data exchange with Commissioners, Counselor Halleran, Controller Williams and Counselor Goodman, to return to commission chambers at 11:30 a.m. Martin/Peck 3-0
Meeting reconvened at 11:30 a.m. in commission chambers with a request for an extension, to return at 11:50 a.m. in commission chambers. Martin/Briggs 3-0
Meeting reconvened at 11:51 a.m.
Motion: To Adjourn at 11:53 a.m. Martin/Peck 3-0
There being no further business before the Board, the next Action Session will take place on July 8, 2021, in the commission chambers.
Attest: Affirm:
__________________________________________ _______________________________________
Tammy Vopat Rollie Martin, Chairman
Lyon County Master Clerk Lyon County Commission
