The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman Doug Peck, Vice Chairman
Scott A. Briggs, Commissioner                                              Amie Jackson, Deputy Clerk
Marc Goodman, County Counselor                                       Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Shane Brunner, LCAT                                                            Janet Arb, LCAT
John Thomas, resident                                                           Phill Mott, resident
Don Johnson, resident                                                            Chuck Boyce, I.T.
Zach Deloach, Gazette                                                           Chip Woods, County Engineer
Ruth Wheeler, District Court                                                   Judge Wheeler, District Court
Tagan Trahoon, KVOE

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Peck 3-0

Motion: To Approve the Minutes of the 3-25-2021 meeting. Briggs/Peck 3-0

Motion: To Approve Warrants Payable 4-2-2021 in the amount of $119,162.10. Peck/Briggs 3-0

Motion: To Approve Payroll Payable 4-2-2021 in the amount of $288,076.66. Martin/Briggs 3-0

Motion: To Approve Payroll Withholdings Payable 4-2-2021 in the amount of $210,467.73.
Martin/Peck 3-0

Appointments: Commissioner discussed board appointments.

Mike Halleran and Dan Williams presented Commissioners with RVW Inc. broadband study and fiber projects information for Lyon County. It would cost $4300.00 to have an engineer to look at the project. This would bring broadband to rural areas. Paid for from fund 017-00-9001.

Motion: To Approve the proposal from RVW INC., To do a Fiber-To-The- Premises (FTTP) Ballpark Opinion of Probable Construction Cost (OPC) for the study of broadband in Lyon County, in the amount of $4300.00 to be paid from fund 017-00-9001.
Briggs/Peck 3-0
*Note: Commission gave direction to Dan Williams to sign the contract for the study to be done.

Personnel changes: no action taken.

Permits: no applications received.
Ruth Wheeler and Judge Wheeler presented Commissioners with expenditures for assisted listening, digital data conversion, and Courtroom 1 upgrades. Judge Wheeler presented Commissioners with a target date of the last week of July and first week of August to update to Audicy which is the new case management program. Judge Wheeler informed Commissioners that they are planning to return to Jury trials beginning May 3, 2021.

Chip Woods presented Commissioners with a quote for a permit to replace a truss bridge.

Motion: To Approve the quote not to exceed $10,000.00 from Professional Engineering Consultants, P.A. to work with the Corps of Engineers and the KSHPO for a permit to replace truss bridge 943.9-532.0 through the new Programmatic Agreement procedure, to be paid from Fund 011-00-7162.
Briggs/Peck 3-0

Public comment: John Thomas spoke to Commissioner about the Zoning plan that was just passed and the constitutionality of it.

Road Hearing: Commissioners visited Road 40 and Road H yesterday. Both landowners agreed on closing the road and explained to Commissioner how they were going to proceed with the land. The Commissioners agreed that the road had not been in use for a long time and did not look like a public traveled road.

Motion: To Approve Resolution 12-21 A Resolution Vacating a Portion of Road 40 West of Road H, Pursuant to K.S.A 68-102. Martin/Briggs 3-0

Shane Brunner and Janice Arb with LCAT presented Commissioner with a request to consider approving the LCAT Grant submission for additional funding for the projects of security camera expansion and renovations/improved LCAT facility. Janice spoke to Commissioners about the improvements/renovations and putting both the barn and dispatch in the same location.

Commissioners gave direction for Shane to proceed and start the process with the LCAT Grant submission for additional funding for the projects of security camera expansion and renovations/improved LCAT facility.

Sam Seeley presented Commissioners with a request to discuss schedule fees. Sam presented a comparison from what Lyon County currently has and surrounding counties. The comparison was with 20 other counties placing what Lyon County has in rank to others. He asked Commissioners to make a decision on which Fee Schedule to keep.

Motion: To Approve Resolution 13-21, A Resolution Zoning, Subdivision, and Floodplain Management Schedule of Fees Repealing Resolution23-10. Briggs/Peck 3-0
*Noted: Commissioner choose to select No change in Exiting Fees. Terminology changes only from 23-10.

Motion: To move to Non-Elected Personnel Executive Session with Commissioners, and Ryan Jansen to return at 10:55a.m. Martin/Briggs 3-0

Motion: To move to Executive Session with Commissioners, Counselor Goodman, Dan Williams, Assistant County Counselor Halleran and Dr. Oyenuga and Renee Hively to return on or before 11:15a.m.
Extended until 11:30 a.m. Martin/Briggs 3-0

Public Health Report: Dr. Oyenuga and Renee Hively gave an update on public health. Renee spoke to Commissioners about the vaccine. More providers will be getting the vaccines next week. She showed concern about the Hispanic population and how to reach out to them. We have entered Phase 5 this week. Contact tracing is increasing. Dr. Oyenuga spoke about the public health order and still in the “orange” zone. Continue with mask, and the mass gathering be opened to 100 or 40% of the recommended capacity. These are only recommendations.

Motion: To Approved Public Health Order implemented dated April 1, 2021.
Martin/Briggs 3-0

Commissioner Martin:
• JEDAC meeting on Tuesday at 7am

Commissioner Briggs:
• No Report.

Commissioner Peck:
• No Report.

Deputy Jackson:
• 507 Petitions were turned in from the Planning & Zoning Petition, they were not verified due to the lack of number of signature and direction from Mr. Goodman on the validity of the petitions.

Controller Williams:
• Will be out of office on Monday.

Counselor Goodman:
• Petitions being filed, were improper, filed incorrectly, and did not have enough number of signatures to reach the 20% number of 541.
• JEDAC Tuesday
• Jury Trials will be re-starting.

Motion: To move to Legal Executive Session with Commissioners and Counselor Goodman, Dan Williams, Assistant County Counselor Halleran for data exchange to return at 12:20p.m.
Martin/Peck 3-0
Motion: To Adjourn.
Martin/Peck 3-0

There being no further business before the Board, the next Action Session will take place on April 8, 2021 at 9:00 a.m.

Attest: Affirm:

_________________________________________ _______________________________________
Amie Jackson                                                              Rollie Martin, Chairman
Lyon County Deputy Clerk                                          Lyon County Commission