The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman Doug Peck, Vice Chairman
Scott A. Briggs, Commissioner Tammy Vopat, County Clerk
Marc Goodman, County Counselor Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor
Others attending the meeting:
Zach Deloach, Gazette reporter Chip Woods, County Engineer
Jim Brull, Road & Bridge Eric Hethcoat, BG Consultants
Bruce Boettcher, BG Consultants Jeff Cope, Sheriff
Renee Hively, FHCHC Dr. Oyenuga, Health Officer
Call to Order / Pledge of Allegiance
Motion: To Approve the Agenda as amended. Martin/Briggs 3-0
Motion: To Approve the Minutes of the 2-4-2021 meeting. Briggs/Martin 3-0
Motion: To Approve Warrants Payable 2-12-2021 in the amount of $108,504.39. Peck/Briggs 3-0
Motion: To Appoint Judy Rockley to the North Central Flint Hills Area on Aging for a term to expire 12-31-2022. Martin/Peck 3-0
Personnel changes: Commissioners discussed personnel changes.
Motion: To Approve Payroll Change Authorizations as presented. Martin/Briggs 3-0
Permits: no applications received.
Counselor Goodman presented Commissioners with a request to consider abating taxes in Case 2020-CV-079.
Motion: To Adopt Resolution 05-21, a Resolution abating taxes for Tract EA01365A1 in Case 2020-CV-079.
Chip Woods presented Commissioners with an entrance application; a request from the City of Reading to chip seal 25 blocks; discuss converting Road 170 from Road G to Road F to gravel due to the severe deterioration of the concrete surface. Commissioners agreed to not move forward with the City of Reading’s request to chip seal streets in the City of Reading as to not compete with local vendors. Commissioners gave direction to proceed with converting Road 170 from Road G to Road F to gravel due to the severe Deterioration of the concrete surface.
Motion: To Approve the Entrance Application for Justin Mallon in the 1820 Block of Road G (Americus Road). Martin/Peck 3-0
Public comment: no one present.
Motion: To Amend the Agenda to consider payment to the Kansas Secretary of State for yearly maintenance and license renewal. Martin/Briggs 3-0
Tammy Vopat presented Commissioners with a request to consider the payment to the Kansas Secretary of State for election software yearly maintenance license renewal.
Motion: To Approve paying the invoice to the Kansas Secretary of State for yearly maintenance license renewal for the voter registration software in the amount of $7,100.00 to be paid from Fund 010-21-7600.
Public Hearing on Resolution 3-21, Declaring Certain Roads under the Jurisdiction and Control of Lyon County, Kansas as Minimum Maintenance Roads. Commissioners and Engineer Woods discussed the proposed minimum maintenance roads. Roads will be maintained but at minimum conditions. No one present. Commissioners gave direction to proceed with posting signage for minimum roads.
Jeff Cope presented Commissioners with a report of a security upgrade to the detention center and Sheriff’s Office and consider approval of capital outlay expense and discussion of forfeiture reports.
Motion: To Approve the quote from Kansas Security, LLC for basement kitchen doors at the jail in the amount of $5,738.00 to be paid from Fund 017-00-9029. Briggs/Martin 3-0
Note: Funds being used are from sales tax receipts.
Motion: To Approve the quote from Kansas Security, LLC for a camera system upgrade in the Sheriff’s Office in the amount of $5,342.50 to be paid from Fund 017-00-9013. Peck/Briggs 3-0
Note: Funds being used are from sales tax receipts.
Motion: To Approve the Chairman signing the Equitable Sharing Agreement and Certification Report.
Mark McKenna and Eric Hethcoat presented Commissioners with a request to consider a consultant fee from BG Consultants for generator #2 replacement and fees for tank replacement at the jail. The contracts are being amended to allow for the county contractual provision agreement.
Motion: To Approve the Consultant-Client Agreement with BG Consultants for Generator #2 Replacement in the amount of $32,000.00 to be paid from Fund 017-00-9021. Martin/Briggs 3-0
Motion: To Approve the Consultant-Client Agreement with BG Consultants for Domestic Water Storage Tank Replacement in the amount of $19,000.00 to be paid from Fund 017-00-9021. Peck/Briggs 3-0
Motion: To Amend the Agenda for allow for Legal Executive Session for confidential data exchange with Commissioners, Controller Williams, Counselor Halleran and Counselor Goodman, to return at 11:00 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:00 a.m.
Public Health Report: Renee Hively and Dr. Oyenuga updated Commissioners on public health. Renee discussed efforts to inform the public when scheduled for a vaccine. ESU has been assisting with vaccine efforts as well. Cases are still declining. Dr. Oyenuga recommended not taking cold medicine or pain reliever prior to receiving the second vaccine. Dr. Oyenuga recommended to stay the course with the public health order.
• I attended the Lyon County Extension Board meeting on Monday.
• I attended the Lyon County Fairgrounds Foundation meeting also.
• I attended the Historical Society annual meeting via zoom.
• Receiving a lot of calls regarding zoning. We need to get factual information to the public.
• I received calls and emails on zoning and commercial traffic on restricted roads.
• I spoke with ESU President Garrett.
• RDA meeting is tomorrow.
• I would like to thank my staff, Amie Jackson, Tiffany Pike and Dawn Giles for assisting the health department in making over 1,100 phone calls to schedule seniors for their Covid vaccine and staff members Joe Torres and Kyle Frick for working to allow time for phone calls to be made.
• Last Tuesday was the Community Corrections Advisory Board meeting.
• Tomorrow is the RDA meeting.
• Working on the audit preparation.
• Attended the Fair Board Foundation meeting.
Motion: To move to Legal Executive Session for confidential data with Commissioners, Counselor Halleran and Counselor Goodman, to return at 12:00 p.m. Martin/Briggs 3-0
Meeting reconvened at 12:00 p.m.
Motion: To Adjourn. Martin/Peck 3-0
There being no further business before the Board, the next Action Session will take place on February 18, 2021 at 9:00 a.m.
Tammy Vopat Rollie Martin, Chairman
Lyon County Master Clerk Lyon County Commission