The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman Scott A. Briggs, Commissioner
Doug Peck, Vice Chairman                                                                     Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                                        Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Jamie Williams, I.T. Department                                                              Phil Mott, resident
Melissa McAllister, resident                                                                    Joe Foster, City of Emporia Zoning Dept.
Chip Woods, County Engineer                                                              Tagan Trahoon, KVOE Reporter
Matt Baysinger, Road & Bridge                                                              Tobey Kelly, Security
John Koelsch, Undersheriff                                                                    Roxy Van Gundy 911 Director
Deputy Bucklinger, 911 Department                                                       Dr. Oyenuga, Health Officer
Renee Hively, Health Department

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Briggs/Peck 3-0

Motion: To Approve the Minutes of the 1-7-2021 meeting. Martin/Briggs 3-0

Motion: To Approve Warrants Payable 1-15-2021 in the amount of $1,153,784.53. Briggs/Peck 3-0

Appointments: Commissioners discussed board appointments.

Motion: To Approve the Pike Township Annual report as presented. Briggs/Martin 3-0

Personnel changes: no action taken.

Permits: no applications received.

Joe Foster presented Commissioners with a request to consider a minor plat in the Metropolitan Planning Area and to consider a rezoning application within the Metropolitan Planning Area.

Motion: To Approve a Minor Plat withing the Metropolitan Planning Area, as specified under Section 6-301 of the Emporia-Lyon County Metropolitan Planning Area Subdivision Regulations. Martin/Peck 3-0

Motion: To Approve a rezoning Application #2020-10 within the Metropolitan Planning Area, as authorized by Article 26-1 of the Emporia-Lyon County Metropolitan Planning Area Zoning Regulations. Briggs/Peck 3-0

Chip Woods presented Commissioners with a quote for a crawler crane and an entrance request from Roland Turner.

Motion: To Approve the quote from Crane Solutions for a used 2010 Link Belt 80 Ton Crawler Crane for $366,920.00 to be paid from Fund 017-00-9026. Martin/Peck 3-0

Motion: To Approve and Application for a mound entrance for Roland Turner in the 500 Block of Road 170. Briggs/Martin 3-0
Note: This is a mound entrance paid for by the landowner.

Public comment: Melissa McAllister commented about the zoning presentation and she thought the information provided was complete, precise or adequate. Phil Mott commented on good progress getting correct information to the public. Melissa McAllister commented on the procedure of the zoning board.

Tobey Kelly presented Commissioners with a request to consider a substitution bid from Traffic Control Supply and approve equipment for upgrading patrol cars.

Motion: To Rescind the Motion made on 1-7-2021 to purchase vehicles from Longbine Auto Plaza in the amount of $190,281.20. Briggs/Martin 3-0

Motion: To Approve the Chevy truck substitution bids from Traffic Control Services for 2 2021 Silverado 1500 Crew cab 4×4 trucks in the amount of $64,980.00 to be paid from Fund 017-00-9016.
Martin/Briggs 3-0

Motion: To Approve the purchase of a Chevy Tahoe 4X4 from Longbine Auto Plaza in the amount of $38,831.00 to be paid from Fund 017-00-9016. Briggs/Martin 3-0

Motion: To Approve the purchase of a Dodge Durango AWD Pursuit from Clint Bowyer Auto Supply in the amount of $31,501.00 to be paid from Fund 017-00-9016. Briggs/Peck 3-0

Motion: To Approve the purchase of 2 Dodge Chargers AWD vehicles from TCS Inc. in the amount of $54,400.00 to be paid from Fund 017-00-9016. Martin/Briggs 3-0

Motion: To Approve the quote from TCS Upfitting, Inc. for equipment to upgrade 2 patrol cars in the amount of $24,613.24 to be paid from Fund 017-00-9031. Briggs/Martin 3-0

Roxanne Van Gundy presented Commissioners with a request to review and discuss a quote to replace the Lyon County Emergency Communication Center dispatch furniture consoles.

Motion: To Approve the quote from Russ Bassett for 5 new consoles in the amount of $147,391.00.
$114,591.00 to be paid from Fund 019-00-9001 and $32,800.00 for flooring to be paid from Fund 010-28-9001. Briggs/Martin 3-0
Note: 911 Funds are being used for the purchase of the consoles.

Reports
Commissioner Martin:
• Attended the Lyon County Extension Board meeting.
• Attended the Lyon County Fair Board Foundation meeting.
• Everyone was contacted on the zoning proposal.
• Next Thursday is the consideration of the zoning draft 5.

Commissioner Briggs:
• Answering a lot of calls related to zoning.

Commissioner Peck:
• Also answering a lot of calls about zoning.
• Attending the KAC training on-line.
• Attended the RDA zoom meeting.
• Received thank you cards from ESU students.

Clerk Vopat:
• No report

Counselor Goodman:
• No report

Controller Williams:
• No report

Motion: To move to Non-Elected Personnel Executive Session with Commissioners for evaluations, to return at 11:00 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:00 a.m.

Motion: To move to Legal Executive Session for financial affairs and confidential data with Commissioners, Controller Williams, Dr. Oyenuga, Counselor Halleran and Counselor Goodman, to return at 11:25 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:28 a.m.

Commissioners and Counselor Halleran discussed a Public Health Order dated January 14, 2021 and effective through March 11, 2021.

Motion: To Approve extending a Public Health Order dated January 14, 2021 and effective through March 11, 2021. Peck/Briggs 3-0
Note: This order can be changed at any time changes need to be made depending on the status of the situation.

Motion: To move to Legal Executive Session for Attorney/Client exception with Commissioners, Counselor Goodman, and Counselor Halleran, to return at 11:45 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:45 a.m.

Motion: To move to Legal Executive Session for financial data exception with Commissioners, Counselor Goodman, Controller Williams and Counselor Halleran, to return at 12:05 p.m. Martin/Peck 3-0
Meeting reconvened at 12:05 p.m.

Motion: To move to Legal Executive Session for contractual, attorney/client exception with Commissioners, Counselor Goodman, Controller Williams and Counselor Halleran, to return at 12:20 p.m.
Martin/Peck 3-0
Meeting reconvened at 12:20 p.m.

Motion: To move to Legal Executive Session with Commissioners for confidential data exception with Counselor Goodman, Controller Williams and Counselor Halleran to return at 12:35 p.m. Briggs/Martin 3-0
Meeting reconvened at 12:35 p.m.

Motion: To Adjourn. Martin/Peck 3-0

There being no further business before the Board, the next Action Session will take place on January 21, 2021 at 9:00 a.m.

Attest: Affirm:

____________________________________________ _______________________________________
Tammy Vopat                                                                     Rollie Martin, Chairman
Lyon County Master Clerk                                                 Lyon County Commission