The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                                      Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                  Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                     Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor                                Joe Torres, Clerk’s Office Deputy

Others attending the meeting:
Doug Peck, Commissioner-Elect                                          Shane Brunner, LCAT
Jarrod Fell, Emergency Manager                                         Chip Woods, County Engineer
Jeff Cope, Sheriff                                                                 Angel Cushing, resident
Deanna Howell, resident                                                      Robert Wright, Newman Health
Dr. Alana Longwell, Newman Health                                     Cathy Pimple, Newman Health
Esther Knobloch, Newman Health                                        Tagan Trahoon, KVOE reporter

Call to Order / Pledge of Allegiance

Motion: To Approve the Amended Agenda as presented. Martin/Slater 3-0

Motion: To Approve the Minutes of the 10-29-2020 meeting. Briggs/Slater 3-0

Motion: To Approve Warrants Payable 11-6-2020 in the amount of $1,062,943.83 Briggs/Martin 3-0

Appointments: Commissioners discussed board appointments.

Jarrod Fell presented Commissioners with information related to the Local Disaster Resolution for Lyon County and extending the Resolution for 63 days.

Motion: To Approve the extension of the Local Disaster Resolution for Lyon County. Martin/Briggs 3-0

Personnel changes: no action taken.

Permits: no applications received.

Shane Brunner presented Commissioners with a request to consider signing a grant for LCAT.

Motion: To grant signature authority for the L-CAT grant and its operations.
Martin/Briggs 3-0

Motion: To Approve the certification of local funding sources for operations and administrative assistance for the L-CAT grant with K-DOT.
Martin/Slater 3-0

Motion: To Approve the certification of local funding sources for the capital assistance for the L-CAT grant with K-DOT. This is agreeing to funding sources for the capital expenditures. Martin/Briggs 3-0

Motion: To Approve the letter of commitment for local matching funds to K-DOT for L-CAT funds in the amount of $232,119.00 in support of the L-CAT grant. This amount will come from mill levy funds. Martin/Briggs 3-0

Chip Woods presented Commissioners with a quote for surplus casing; steel forms for bridge construction; sending out request for proposals for steel piling; sending out request for proposals for structural steel and sending out for request for proposals for cover material.

Motion: To Approve the quote from Frank Black Pipe and Supply for approximately 60 feet of surplus 48” casing at $121.00/ft for the Bridge Crew at an estimated total amount of $7,580.00 to be paid from Special Bridge Fund 033-00-8221. Slater/Briggs 3-0

Motion: To Approve the quote from EFCO Corp. for 8 reconditioned 1’x 8’ steel forms for bridge construction for approximately $5,235.00 to be paid from Special Bridge Fund 033-00-9001. Briggs/Slater 3-0

Motion: To Approve sending out a Request for Proposals for 100 pieces of 10” Steel “H” piling according to the County Engineer’s specifications.
Martin/Briggs 3-0

Motion: To Approve sending out a Request for Proposals for Structural Steel according to the County Engineer’s specifications. Martin/Slater 3-0

Motion: To Approve sending out Request for Proposals for CM-K Cover material for the 2021 Sealing Project. Martin/Slater 3-0

There was some discussion on the maintenance of Americus Road. It was stated that it is a work in progress.

Five Minute Break at 9:40 a.m.
Meeting reconvened at 9:45 a.m.

Public comment: Angel Cushing commented on zoning regulations and the Public Health Order 11/6/2020.

Motion: To move to Legal Executive Session for Data and Contract Exchange with Commissioners, Counselor Goodman, Counselor Halleran and Controller Williams, to return at 10:15 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:15 a.m.

Commissioners discussed a new public health order. Robert Wright, Dr. Alana Longwell, Cathy Pimple and Esther Knobloch from Newman Health all made comments regarding the on-going COVID-19 situation. There was much discussion with others offering their comments as well. It was decided that the commissioners would continue the discussion later, but at this time they would proceed with the set agenda.

Roxanne Van Gundy presented a request to approve paying 3 tower door security invoices through Kansas Security. These are to establish key card access at each site in Allen, Olpe and Westar/Lang. This is a part of the county radio project.

Motion: To Approve paying three tower door security invoices through Kansas Security in the amount of $8,985.00 to be paid from Fund 017-00-9811.

Martin/Slater 3-0
Reports
Commissioner Martin:
• I attended the JEDAC meeting this past Tuesday.
• I took some phone calls concerning the Americus Road as discussed earlier with Chip Woods.
• We will have the Canvass of the Votes on next Monday at 9:00 a.m.
• Also, later that evening the Planning and Zoning Board will be having a meeting.
• Next Tuesday there will be a Fairgrounds Foundation meeting scheduled at 6:00 p.m.
• I plan to attend any scheduled Veteran’s Day celebration activities next week.

Commissioner Briggs:
• I attended the EOC meeting via zoom.
• I have taken a lot of calls this past week concerning the Public Health Order.
• On December 14, 2020 is the annual Lyon County Extension meeting.
• We will need to be thinking about a couple of board appointments for the future.

Commissioner Slater:
• I have asked Dan Williams to fill in for me at the upcoming Canvass of the Votes.
• I will officially be resigning my seat as a commissioner effective after the Canvass of the Votes for medical reasons. I would like to recommend that Doug Peck be appointed to take my place.

Controller Williams:
• There will be a Fair Board meeting next Monday at the Bowyer Building.
• I am currently working on Open Enrollment for the county.

Clerk Vopat:
• The Canvass of the 2020 General Election is Monday at 9:00 a.m.

Counselor Goodman:
• I attended the KDAC meeting via zoom.

The NEP scheduled for this week has been postponed until next week.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Counselor Goodman, Counselor Halleran and Controller Williams to return at 12:00 p.m. Martin/Slater 3-0
Meeting reconvened at 12:00 p.m.

It is noted that Commissioner Slater has left the meeting.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Counselor Goodman and Controller Williams to return at 12:20 p.m.
Meeting reconvened at 12:20 p.m. with direction and information.

Counselor Halleran presented the Public Health Order 11/6/2020, which was included in item number 10 on the agenda as it existed at the beginning of the meeting. This order, if passed, will be effective on November 6, 2020 until January 14, 2021. It was noted earlier that the current Public Health Order does not expire until November 12, 2020, but the board could replace the current order if so desired. After much discussion, the board decided to make a motion on this item.

Motion: To accept the Public Health Order Effective November 6, 2020.
Briggs/Martin 2-0

Motion: To Adjourn. Martin/Briggs 2-0

There being no further business before the Board, the next Action Session will take place on November 12, 2020.

Attest: Affirm:

_____________________________________ ____________________________________
Joe Torres                                                           Rollie Martin, Chairman
Clerk’s Office Deputy                                          Lyon County Commission