The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                                  Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                              Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Chuck Samples, KVOE reporter                                     Doug Peck, resident
Jarrod Fell, Emergency Manager                                   Chip Woods, County Engineer
Mark McKenna, Facilities Manager                                 Sharon Gaede, Treasurer

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Slater 3-0

Motion: To Approve the Minutes of the 10-15-2020 meeting. Briggs/Slater 3-0

Motion: To Approve Warrants Payable 10-23-2020 in the amount of $429,497.11. Briggs/Slater 3-0
Personnel changes: no action taken.

Permits: no applications received.

Jarrod Fell presented Commissioners with a request to consider adopting Region I Kansas Hazard Mitigation Plan.

Motion: To Adopt Resolution 11-20, a Resolution Adopting the Kansas Homeland Security Region I Hazard Mitigation Plan. Martin/Briggs 3-0
Note: Approve as to form and content.

Motion: To move to Legal Executive Session for Attorney/Client Privilege with Commissioners and Counselor Goodman, to return at 9:30 a.m. Martin/Briggs 3-0
Meeting reconvened at 9:30 a.m.

Chip Woods presented Commissioners with a request to consider a Resolution relating to the 2020 Solid Waste Management Plan.

Motion: To Adopt Resolution 12-20, a Resolution Relating to the Solid Waste Management Plan of Chase County, The City of Emporia and Lyon County, Kansas. Briggs/Martin 3-0
Note: Thank you to Chip Woods for the work on the Solid Waste Board.

Motion: To Amend the Agenda to allow for Facilities Agenda Item.
Martin/Slater 3-0

Mark McKenna presented Commissioners with a request to consider payment for the annual fire alarm test and inspection.

Motion: To Approve the quote from Tech Electronics for the 2020 Annual Fire Alarm Test & Inspection to be paid from: Courthouse in the amount of $3,970.00 from Fund 010-70-7661-10; Annex in the amount of $850.00 from Fund 010-70-7661-09; Sheriff’s Office/Jail in the amount of $7,890.00 from Fund 010-70-7661-17; Anderson and Bowyer Buildings in the amount of $590.00 from Fund 010-70-7661-12. A total of $13,300.00. Briggs/Martin 3-0

Public comment: Doug Peck commented that October is Breast Cancer Awareness Month. Salon Suites is promoting a fill the fountain of ducks for the fountain. All funds and proceeds going to the Cancer Foundation.

Reports
Commissioner Martin:
• Working with a landowner on terracing information.
• The Veteran’s Memorial Stone will remain in the courthouse and a new memorial will be installed in Olpe.

Commissioner Briggs:
• I attended the EOC zoom meeting.
• Good community effort in assisting a new business in town.

Commissioner Slater:
• The special RDA meeting is tomorrow.

Controller Williams:
• Met with IMA Insurance brokers.
• Attended zoom meeting on the Cares Act.

Clerk Vopat:
• Early voting is going very well. The ballot drop boxes are being very well used.
• The tax roll process is being delayed due to values not being reported from Osage County Appraiser’s Office to the Clerk.

Counselor Goodman:
• No report.

Sharon Gaede presented Commissioners with a request to consider the 2019 Tax Roll Settlement. The tax collection percentage for 2019 is 98.29%. Sharon also gave an update on the motor vehicle software QLess System.

Motion: To Accept the Lyon County 2019 Tax Roll Settlement. Briggs/Slater 3-0

Break

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Controller Williams, Counselor Halleran and Counselor Goodman, to return at 11:00 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:00 a.m.

Motion: To Adjourn. Martin/Slater 3-0

There being no further business before the Board, the next Action Session will take place on October 29, 2020 at 9:00 a.m.

Attest: Affirm:

____________________________________ __________________________________
Tammy Vopat                                                    Rollie Martin, Chairman
Lyon County Master Clerk                                Lyon County Commission