The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                                      Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                  Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                    Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Shirley Williams, resident                                                    Delbert Williams, resident
Doug Peck, resident                                                           Ruth Wheeler, District Court
Jeff Cope, Sheriff                                                                John Koelsch, Undersheriff
Tagan Trahoon, KVOE reporter                                          Chuck Boyce, I.T. Department

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Briggs 2-0

Motion: To Approve the Minutes of the 9-3-2020 meeting. Briggs/Martin 2-0

Motion: To Approve Warrants Payable 9-11-2020 in the amount of $5,904,941.25. Briggs/Martin 2-0

Appointments: no action taken.

Commissioners discussed a letter of support for L-CAT.

Motion: To Approve a Letter of Support for the Lyon County Area Transportation F-22 Grant Application with the Kansas Department of Transportation. Martin/Briggs 2-0
Ruth Wheeler presented additional information for courtroom modifications necessary to begin holding jury trials.

Motion: To Approve the quote from Commerce Construction Services in an amount not to exceed $33,860.00 to be paid from Fund 017-00-9009 for the installation of personal protective plexiglass screens the courtrooms 2 & 3.
Martin/Briggs 2-0
Note: District Court is seeking grant reimbursement from the state.

Personnel changes: no action taken.

Permits: no applications received.

Jeff Cope made a Presentation of a Civilian Award of Valor to Don Tevis for his actions resulting in a life-saving event of a two-year-old child.

Steve Willis presented Commissioners with FY Adult Quarterly Budget Adjustment; FY 21 Carryover Reimbursement Budget Narratives Adult and Juvenile Services.

Motion: To Approve the FY 20 Adult Quarterly Budget Adjustment for the Kansas Department of Corrections. Martin/Briggs 2-0

Motion: To Approve the FY 21 Carryover Reimbursement Budget Adult Services in the amount of $214,889.53 for the Department of Corrections.
Briggs/Martin 2-0
Motion: To Approve the FY 21 Carryover Reimbursement Budget Juvenile Services in the amount of $19,293.70 for the Department of Corrections.
Martin/Briggs 2-0

Public comment: no one present.

Chuck Boyce presented Commissioners with a request to consider a quote for replacing 38 computers to be paid from Fund 017-00-9001.

Motion: To Approve the quote from SHI for 38 replacement computers in the amount of $25,757.54, to be paid from Fund 017-00-9001. Briggs/Martin 2-0
Reports
Commissioner Martin:
• I will attend a celebration between the Ford Motor Company and the Flint Hills Technical College.
• Next week is the Lyon County Extension Board meeting.
• Discussed the K7 road flooding issue and will revisit in January.
• Received several phone calls regarding the CDWG passthrough grant.

Commissioner Briggs:
• Attended the EOC zoom meeting on Tuesday.
• Working with Jim Brull on road issues.

Controller Williams:
• Met with city officials on the CARES Act.

Clerk Vopat:
• Working on the tax process along with the election.
• I serve as the Chair of the Education Committee in the Kansas County Clerk’s and Elected Officers Association and am charged with organizing the new clerk’s orientation and training class in February and then the Sanborn training in March followed by the annual association conference.

Counselor Goodman:
• RDA meeting is tomorrow.

Motion: To move to Non-Elected Personnel Executive Session for evaluation purposes with Commissioners, to return at 10:35 a.m. Martin/Briggs 2-0
Meeting reconvened at 10:35 a.m.

Motion: To move to Legal Executive Session for confidential data with Commissioners, Counselor Halleran, Controller Williams and Counselor Goodman, to return at 11:10 a.m. Martin/Briggs 2-0
Meeting reconvened at 11:10 a.m.

Motion: To move to Legal Executive Session for Attorney/Client Privilege with Commissioners, Counselor Goodman and Counselor Halleran, to return at 11:40 a.m. Martin/Briggs 2-0
Meeting reconvened at 11:40 a.m. with information.

Commissioners announced there will be a Board of County Public Health meeting, work study session next Wednesday, September 16th at 9:00 a.m. in the Commissioner Chambers.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Controller Williams, Counselor Halleran and Counselor Goodman, to return at 12:15 p.m. Martin/Briggs 2-0
Meeting reconvened at 12:15 p.m.

Motion: To Adjourn. Martin/Briggs 2-0

There being no further business before the Board, the next Action Session will take place on September 17, 2020 at 9:00 a.m.

Attest: Affirm:

______________________________________ ____________________________________
Tammy Vopat                                                        Rollie Martin, Chairman
Lyon County Master Clerk                                    Lyon County Commission