The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. with the following people in attendance:
Rollie Martin, Chairman                                                                      Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner *by phone                                                 Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                                    Dan Williams, County Controller

Others attending the meeting:
Jarom Smith, resident                                                                         Phil Mott, resident
Doug Peck, resident                                                                           Robert McClelland, resident
Chuck Boyce, I.T. Director                                                                  Lillian Spellman, resident
Judge Merlin Wheeler                                                                         Ruth Wheeler, District Court
Tagan Trahoon, KVOE reporter                                                         Steve Willis, Comm. Corr. Director
Vi Heskett, resident                                                                            Melissa McAlister, resident
Sheriff Jeff Cope                                                                                Angel Cushing, resident
Rhenae Blackburn, resident

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Slater 3-0

Motion: To Approve the Minutes of the 5-14-2020 meeting. Briggs/Martin 3-0

Motion: To Approve Warrants Payable 5-22-2020 in the amount of $191,278.61. Martin/Briggs 3-0

Appointments: Commissioners discussed board appointments.

Personnel changes: no action taken.

Permits: no applications received.

Reports
Commissioner Briggs:
• Attending several zoom meetings.
• I have received several calls about the zoning changes.

Commissioner Martin:
• I met with Judge Wheeler.
• I received several calls about zoning also.
• Memorial Day services will be broadcast by the media.
• I want to recognize the Lyon County Extension Office for programs offered for the youth and USD 252 for the promotion ceremony on-line. We need to continue to support our youth.

Commissioner Slater:
• No report.

Controller Williams:
• Working with the EOC on personnel.
• Attending zoom meetings.
• Receiving calls abut the fairgrounds being maintained. County personnel cleaned up the area.

Clerk Vopat:
• Attended two web-x training sessions for tax and budgets.

Counselor Goodman:
• No JEDAC meeting next week.

Judge Merlin Wheeler and Commissioners discussed the screening of people accessing the courthouse and transitioning to the public. Judge Wheeler wanted to clarify statistics based on number of new cases. We are still dealing with an increase of cases. Judge Wheeler talked about a screening process needs to be put in place and the issue is with funding also. There is an electronic system designed for visitor management. Screening is a questionnaire and no additional personnel is required. In order to protect everyone, we should adopt a screening process. A one-point entry check-in on the software will produce a visitor badge. Visitor will check in and check out. Judge Wheeler asked for permission to establish a kiosk in the lobby. Along with that there needs to be one entry point on the northwest entrance. Sheriff’s Office personnel will support the check in system. Judge Wheeler suggested the cost be shared with county offices. There are some issues with the delay of criminal proceedings. Judge Wheeler suggested delaying the opening of the courthouse to give us time to get a system installed. Commissioner Martin asked if all personnel are subject to screening, Judge Wheeler said everyone, we are all in this together. Sheriff Cope agreed to assist with the process. Dan Slater said it sounded reasonable.

Public comment: Robert McClelland commented on zoning comprehensive plan and the obstacle of not being able to meet in person. He would like to public comment time adjusted. He was concerned about Judge Wheelers presentation and privacy of the visitors’ information along with public safety. Business owners want to open but employees are making more money on unemployment and are declining to return to work. Melissa McAlister asked what statute Judge Wheeler is operating under to implement a screening process. Melissa commented on the legal authority to continue the emergency order. She commented also on the Governor’s statements related to the Covid-19 pandemic. Requirement of masks has not been made. Commissioners are requiring when this is not legal. Melissa also talked about zoning statutes talks about signs to notify, will there be signs? Angel Cushing presented a petition with over 300 signatures related to the zoning regulations. The petition asks for a delay on a decision of the comprehensive plan until we are through the virus and people can come together to discuss and study. Angel presented a copy for Sam Seeley and for Commissioners to notice problems with the zoning plan. Jarom Smith made comments on the comprehensive plan, he agreed with an extension of the public comment time allowance. There needs to be an allowance for the public to be notified. In general, he does not agree with the plan. Section 7.5 of home occupation is very limiting. Jarom suggested this section be removed due to severe restrictions. Other sections must be reconsidered. Doug Peck commented on a positive note, he thanked the Commission and staff for live streaming the meetings. He encouraged Commission to continue. Phil Mott commented on the concern of the zoning plan. A lot of changes to the plan let to people not trusting the process. He would encourage to continue working on a 4th draft. Section 5 of the plan has been confusing for the public. We need to take time to make the process work.

Break

Motion: To move to Non-Elected Personnel Executive Session for evaluation with Commissioners and Amy Welch, to return 10:45 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:45 a.m.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Controller Williams and Counselor Goodman, to return at 11:30 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:30 a.m. with information.

Commissioner Slater left the meeting at 11:00 a.m.

Motion: To Adjourn. Martin/Briggs 3-0
Commission Study Session and Action Session dates:
May 27th: Wednesday Study Session @ 9:00 a.m.
May 28th: Thursday Action Session @ 8:00 a.m.
June 3rd: Wednesday Study Session @ 9:00 a.m.
June 4th: Thursday Action Session @ 8:00 a.m.
June 10: No Study Session
June 11th: Thursday Action Session @ 8:00 a.m.

There being no further business before the Board, the next Study Session will take place on Wednesday, May 27th at 9:00 a.m. and the Action Session will take place on May 28, 2020 at 9:00 a.m.

Attest: Affirm:

_____________________________________ ____________________________________
Tammy Vopat                                                      Rollie Martin, Chairman
Lyon County Master Clerk                                  Lyon County Commission