The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following in attendance:

Rollie Martin, Chairman Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner *absent                                                               Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                                              Dan Williams, County Controller
Michael Halleran, Asst. County Counselor

Others attending the meeting:
Chuck Boyce, I.T. Director Robert McClelland, resident

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Briggs 2-0
Motion: To Approve the Minutes of the 3-19-20 meeting as corrected. Briggs/Martin 2-0

Motion: To Approve Warrants Payable 3-27-2020 in the amount of $70,636.67.
Martin/Briggs 2-0

Appointments: Commissioners discussed board appointments.

Counselor Goodman explained the sale of the property not bid on during the tax sale. This is for 4 lots in Americus, Kansas.

Motion: To Adopt Resolution 06-20, a Resolution Abating Taxes for Private Sale Property in Case 2019-CV-067. Martin/Briggs 2-0

Dan Williams discussed the need for Emergency Operations Center to possibly expend funds for supplies for costs needed in response to the Coronavirus. These expenditures are subject to refund from FEMA.

Motion: To Approve funding in the amount not to exceed $50,000.00 for the Emergency Operations Center to be paid from Fund 017-00-7646. Briggs/Martin 2-0
Note: This is a fund set up for tracking expenses for the COVID-19 pandemic and are sales tax dollars being used.

Motion: To Correct the 3-12-2020 Motion to change the fund number being used for the purchase of replacement computers, monitors and additional cords and mounts in the amount of $18,296.07 from CDW and Amazon for the 911 Lyon County Emergency Communications Center, to be paid from Fund 019-00-9001. Martin/Briggs 2-0
Note: This is not tax revenue dollars but 911 funds.

Personnel changes: no action taken.

Permits: no applications received.

Commissioner Briggs:
• I have been to several meetings and receiving many phone calls. Thank you to Chairman Martin and all of our Emergency Responders for the excellent work being done.

Commissioner Martin:
• Last week I did issue the order to close the courthouse to the public and seems to be well received. Everyone has done a good job informing the public.
• I attended several public health briefings. Flint Hills Community Health Center is our contracted county health. Rene Hively, Jarrod Fell, Jennifer Millbern and Esther Knobloch along with our elected officials and department heads involved in leading the effort to inform our public on the coronavirus pandemic.
• I received calls related to tree trimming and looked at a couple of road issues.
• Very proud of our Lyon County residents in their response to the Coronavirus and the directions needed.

Controller Williams:
• Sales tax numbers are still solid.
• Fair Board meeting was cancelled for April.

Clerk Vopat:
• No report.

Counselor Goodman:
• No report.

Chip Woods presented Commissioners with a request to consider a Memorandum of Agreement between the County Engineers, the Kansas State Historical Society and Lyon County to place a bridge on the National Register of Historic Places. Commissioners gave direction for County Engineer, Chip Woods to sign a Memorandum of Agreement between the Corps of Engineers, the Kansas State Historical Society and Lyon County to place Bridge 951.0-524.7 (the Bird Bridge) on the National Register of Historic Places. Chip also gave an update on the crushed rock distribution through February 2020.

Public comment: Robert McClelland commented he appreciate the live streaming of the meeting. Fear in the community is from lack of communication. Where is the video from today’s meeting going to be posted? Chuck Boyce stated the video of the commission meetings will be posted on the Lyon County website at Sales tax numbers will impact the budget, what steps are being taken now to plan in advance for reduction of the revenue? Controller Williams explained the funds. Discussion followed on the impact from loss of sales tax numbers and the capital outlay fund. Commissioner Briggs added information about the capital outlay fund. Controller Williams added information related to the radio project. Robert McClelland stated there is concern about radio communication between surrounding counties and the budgetary impact. Why are taxes being abated on the tax sale parcels? Counselor Goodman explained the statutes related to the property. Robert McClelland said he understands the process now.

Motion: To move to Non-Elected Personnel Executive Session for evaluation with Commissioners, to return at 10:15 a.m. Martin/Briggs 2-0
Meeting reconvened at 10:15 a.m.

Motion: To move to Legal Executive Session for Data Confidentiality with Commissioners, Counselor Halleran, Controller Williams and Counselor Goodman, to return at 10:30 a.m. Martin/Briggs 2-0
Meeting reconvened at 10:30 a.m.

Lyon County Public Health Officer Rene Hively, Jennifer Millbern and Emergency Manager Jarrod Fell presented Commissioners with an update on the COVID-19 in Lyon County. Rene asked Commissioners for questions. Commissioner Martin asked about resources under the county contract. Rene stated the relationship between Lyon County and the Health Department was very good. Rene offered information about the financial needs for the Emergency Operation Center. She discussed the staffing and need for support. The general perception from the Stay at Home order seems to be well received by our residents. Jennifer Millbern talked about a question/answer option on the Flint Hills Community Health Center’s website. Jarrod Fell talked about the safety, first responders and support staff in slowing the spread of the virus in the community. The community partners coming together is resulting in positive impact. Jarrod stated personal protection equipment is very hard to get which is very severe. Jennifer added the personal protection equipment has been distributed to our first responders. There are gaps but at this time we are able to fulfill the needs of our first responders. Commissioner Briggs talked about questions he has received from the public. He stated the communication has been at a great level for the public. Commissioners thanked everyone for a job well done. Jennifer stated they have received donated masks from the community. Commissioner Briggs asked where we would be as a county if we had not been proactive. Estimates on cases as showing for every positive case you have, there may be 50 unreported. We are always behind the curve on the spread and why social distancing is vital to the slow of the spread of the virus. 3:00 p.m. situation report is available on the Flint Hills Community Health Center website. Commissioner Martin recognized out top professional staff in keeping us safe, they are doing a great job.

Motion: To move to Non-Elected Personnel Executive Session with Commissioners, Counselor Goodman, Counselor Halleran, Controller Williams and Janice Huffman, to return at 11:15. ` Martin/Briggs 2-0
Meeting reconvened at 11:15 a.m. with direction to Human Resources to implement directives.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Controller Williams, Counselor Halleran and Counselor Goodman, to return at 12:00 p.m. Martin/Briggs 2-0
Meeting reconvened at 12:00 p.m. with information and direction.

Motion: To Adjourn. Martin/Briggs 2-0

There being no further business before the Board, the next Action Session will take place on Thursday, April 2, 2020 at 9:00 a.m.

Attest: Affirm:

_______________________________________ ____________________________________
Tammy Vopat                                                          Rollie Martin, Chairman
Lyon County Master Clerk                                      Lyon County Commission