The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                                                   Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner *absent                                                  Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                                 Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Robert McClelland, resident                                                            Steve Willis, Community Corr. Director
Jim Brull, Road & Bridge                                                                  Chip Woods, Road & Bridge
Dustin Beeson, Ozark Laser & Shoring                                           Ryan Janzen, County Appraiser
Amy Aranda, County Attorney’s Office                                            Tagan Trahoon, KVOE reporter
Chuck Boyce, I.T. Department                                                         Janice Huffman, Human Resources
Tobey Kelly, Security Director                                                          Sharon Gaede, Treasurer
Amy Welch, Noxious Weed Dir.

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Briggs 2-0

Motion: To Approve the Minutes of the 3-12-2020 meeting. Briggs/Martin 2-0

Motion: To Approve Warrants Payable 3-20-2020 in the amount of $244,023.85.
Briggs/Martin 2-0

Motion: To Approve Payroll Payable 3-20-2020 in the amount of $280,684.01.
Martin/Briggs 2-0

Motion: To Approve Payroll Withholdings Payable 3-20-2020 in the amount of $382,238.07.
Martin/Briggs 2-0

Personnel changes: no action taken.

Appointments: Commissioners discussed board appointments.

Dan Williams presented Commissioners with a request for the purchase of electronic equipment for both the Bowyer and Anderson Buildings on the Lyon County Fairgrounds.

Motion: To Approve the purchase of electronic equipment from CHS for the Lyon County Fairgrounds in the amount of $6,312.00 to be paid from Fund 017-00-9050 and $4,259.00 to be paid from Fund 010-46-9001. Martin/Briggs 2-0
Steve Willis presented Commissioners with a request to consider fulfillment of the 2018 contact with Five Point Solution.

Motion: To Approve the payment from Community Corrections of $6,000.00 to Five Point Solutions as part of the agreed contract from 2018 to be paid from Fund 12, Adult Services for the 2020 and 2021. Briggs/Martin 2-0

Personnel changes: no action taken.

Permits: no applications received.

Reports
Commissioner Martin:
• On Sunday I attended the Public Health meeting. Flint Hills Community Health Care Center is contracted with Lyon County for county health care.
• I attended Department Head meetings in the Courthouse.
• Thank you to Jarrod Fell, Emergency Manager and Rene Hively, Health Director in their work keeping us informed and safe.

Commissioner Briggs:
• I attended meetings with Department Heads.

Controller Williams:
• No report.

Clerk Vopat:
• No report.

Counselor Goodman:
• No report.

Jim Brull and Dustin Beeson with Ozark Laser presented Commissioners with a quote from Ozark Laser & Shoring; consider sending out for proposal for structural steel; quote from Foley Equipment for a power train and a second quote from Foley Equipment for a manlift.

Motion: To Approve the quote from Ozark Laser & Shoring for Lyon County to Host a GNSS reference station and purchase a Sokkia SPS base and rover for the Lyon County Highway Department in the amount of $22,340.00 to be paid from Fund 011-00-9001.
Martin/Briggs 2-0

Chip Woods presented Commissioners with a request to send out proposals for structural steel. Commissioners gave Chip Woods direction to proceed.

Public comment: Robert McClelland commented his first concern is access to the public meetings. I am a vital resource in relaying information. Who is responsible for updating the website as there is no information about the Coronavirus? I feel this is unacceptable. Debriefings: I would like to be involved with debriefing information. What steps are being taken to prevent coronavirus being spread on the bus system.

Dan Williams and Marc Goodman on behalf of Sheriff Jeff Cope presented Commissioners with a request approve additional payment for Sheriff’s Office vehicles and to approve the annual Federal Forfeiture Fund.

Motion: To Approve paying an additional $1,950.00 for vehicle costs to Longbine Autoplex related to the Sheriff’s Office to be paid from Fund 017-00-9016. Briggs/Martin 2-0

Motion: To Approve the Annual Report for the Federal Forfeiture Funds. Briggs/Martin 2-0

Motion: To move to Non-Elected Personnel Executive Session with Commissioners, Counselor Goodman, Counselor Halleran, Controller Williams and Janice Huffman, to return at 10:30 a.m.
Martin/Briggs 2-0
Meeting reconvened at 10:30 a.m.

Commissioners discussed changes to the Courthouses’ availability to the general public. Commissioner Martin stated after several Department Head meetings and the decision has been made to close the Courthouse to the public until further notice. We will continue to keep county government moving but it will just look different. All county department information will be displayed at media points, website and at the courthouse building on the windows. Judge Wheeler just updated that District Court has closed and is on emergency operations only. Business will continue by appointment. Anyone who makes an appointment to enter the courthouse will be subject to screening. We will instruct our I.T. Department in airing our Commission meeting. Authority to all Department Heads and Elected Officials to make decisions on density reduction as necessary to provide continuity of services. Commissioner Briggs stressed that the county is not shutting down but continuing services without the public entering the courthouse building. Robert McClelland asked about access to the Commission meetings.

Motion: To move to Legal Executive Session for Data Confidentiality with Commissioners, Counselor Halleran, Controller Williams, Chuck Boyce and Counselor Goodman, to return at 11:00 a.m. Martin/Briggs 2-0
Meeting reconvened at 11:00 a.m.

Motion: To Adjourn. Martin/Briggs 2-0

There being no further business before the Board the next Action Session will take place on March 26, 2020.

Attest: Affirm:

____________________________________ ____________________________________
Tammy Vopat                                                    Rollie Martin, Chairman
Lyon County Master Clerk                                Lyon County Commission