The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                                               Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                           Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                             Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Doug Peck, resident                                                                    Phil Mott, resident
Robert McClelland, resident                                                        Dennis Baysinger, Road & Bridge
Chip Woods, County Engineer                                                    Roxy Van Gundy, 911 Director
Tagan Trahoon, KVOE Reporter                                                 Sam Seeley, Zoning

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Briggs 3-0

Motion: To Approve the Minutes of the 1-30-2020 meeting. Slater/Briggs 3-0

Motion: To Approve Warrants Payable 2-7-2020 in the amount of $124,858.15. Briggs/Slater 3-0

Motion: To Approve Payroll Payable 2-7-2020 in the amount of $276,734.61.

Motion: To Approve Payroll Withholdings Payable 2-7-2020 in the amount of $201,576.73. Martin/Briggs 3-0

Appointments: Commissioners discussed board appointments.

Motion: To Appoint Pat Weiderholdt to the Emporia Enterprise Board for a term to expire 12-31-2021. Briggs/Martin 3-0

Motion: To Approve the 2019 Reading Township Annual Report. Martin/Slater 3-0

Clerk Vopat presented the software user maintenance fee invoice for consideration. This fee is for use of the statewide voter registration system.

Motion: To Approve payment to the Kansas Secretary of State for the 2020 ELVIS Software User Maintenance in the amount of $7.100.00 to be paid from Fund 010-21-7600. Briggs/Slater 3-0
Personnel changes: no action taken.

Permits: no applications received.

Reports
Commissioner Martin:
• I attended the Soil Conservation dinner on Monday. Congratulations to those who received awards.
• The Lyon County Extension Board meeting is this week.
• I received thank you card from Historical Society.
• The road viewing is scheduled for February 26th and the Joint City/County meeting will follow.
• Tuesday, I attended the JEDAC meeting.

Commissioner Slater:
• RDA is a week from Friday.

Commissioner Briggs:
• I attended the Soil Conservation dinner on Monday also.
• Tuesday is the History Center meeting.
• Fair Board meeting is on Monday.

Counselor Goodman:
• Tuesday, I attended the JEDAC meeting.

Clerk Vopat:
• I will attend a conference planning meeting in Dodge City next week.

Controller Williams:
• Fair Board meeting is Monday.
• Received reimbursement from Blue Cross Blue Shield.

Chip Woods and Dennis Baysinger presented Commissioners with a request to consider sending out proposals for corrugated metal pipe culvers for stock.

Motion: To Authorize County Engineer, Chip Woods to send out proposals for corrugated metal pipe culverts for stock. Slater/Briggs 3-0

Dan Williams presented on behalf of Treasurer, Sharon Gaede, with a request for Commissioners to consider a request for printers for the Motor Vehicle Department.

Motion: To Approve the purchase of 4 Lexmark MS725dvn printers and 8 Lexmark Sheet Trays for the Motor Vehicle Department in the amount of $6,567.40 to be paid from Fund 029-00-9001. Martin/Slater 3-0
Note: This purchase is being made with funds from the Treasurer’s Technology Fund.

Break

Public comment: no one present.

Motion: To Amend the Agenda to allow for Legal Executive for Confidential Data with Commissioners, Counselor Goodman, Counselor Halleran, Sam Seeley and Dan Williams, to return at 10:10 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:10 a.m.

Roxanne Van Gundy presented Commissioners with a request for the purchase of the KS 911 Emergency call handling system.

Motion: To Approve the KS 911 Emergency Call Handling System payment for 2020 to Kansas 911 Coordinating Council in the amount of $73,320.00 to be paid from Fund 019-00-7600. Briggs/Slater 3-0
Note: This is paid from 911 funds collected on phone bills.

Motion: To Approve the 911 Director to sign the Memorandum of Understanding between Lyon County, Kansas and Emporia State University for Relevant Public Safety Agencies to take over public safety dispatching services.
Martin/Slater 3-0

Commissioners gave direction for the 911 Director to sign the Apprenticeship Contract for a partnership with South East Kansas Works and the Department of Commerce.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Counselor Halleran, Controller Williams and Counselor Goodman, to return at 11:00 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:00 a.m.

Motion: To Adjourn. Martin/Slater 3-0

There being no further business before the Board, the next Action Session will take place on February 13, 2020 at 9:00 a.m.

Attest: Affirm:

____________________________________ ____________________________________
Tammy Vopat                                                    Rollie Martin, Chairman
Lyon County Master Clerk                                 Lyon County Commission