The Board of Lyon County Commissioners met in Action Session at 9:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                                           Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                       Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                         Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Robert McClelland, resident                                                    Carissa McClelland, resident
Adam Blake, Gazette reporter                                                 Chip Woods, County Engineer
Tagan Trahoon, KVOE reporter                                               Jim Brull, Road & Bridge
Seth Snyder, Road & Bridge                                                    John Koelsch, Undersheriff
Tom McEvoy, Emporia Rec Comm.                                         Amanda Gutierrez, Emporia Rec. Comm.
Jeff Cope, Sheriff                                                                     Janice Huffman, Human Resource Dir.

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Slater 3-0
Motion: To Approve the Minutes of the 1-16-2020 meeting. Briggs/Martin 3-0

Motion: To Approve Warrants Payable 1-24-2020 in the amount of $410,299.92. Slater/Briggs 3-0

Motion: To Approve Payroll Payable 1-25-2020 in the amount of $270,982.91.
Martin/Briggs 3-0

Motion: To Approve Payroll Withholdings Payable 1-25-2020 in the amount of
$374,910.80. Martin/Slater 3-0

Appointments: Commissioners discussed board appointments.

Motion: To Appoint Charisse Symmonds-Arndt to the Newman Regional Hospital Board of Trustees for a term to expire 12-31-2022.

Discussion: Counselor Goodman commented that Charisse Symmonds-Arndt is Mr. Goodman’s campaign treasurer.

Motion: To Appoint Larry Rust, Dan Hamman, Amy Jenkins, Larry Fowler, Travis Heins, Jason Web, Gregg Gasche, Dale Hodges and Fred Kurzen to the Lyon County Fair Board for a three-year term to expire 12-31-2022.

Motion: To Amend the Motion to Appoint Charisse Symmonds-Arndt to correct the term to expire 12-31-2021. Martin/Slater 3-0

Motion: To Approve the 2019 Jackson Township Annual Report.
Briggs/Slater 3-0

Motion: To Approve the 2019 Waterloo Township Annual Report. Slater/Martin 3-0

Motion: To Approve the 2019 Agnes City Township Annual Report.
Slater/Briggs 3-0

Personnel changes: Commissioners noted action was necessary.

Motion: To Approve the Personnel Authorization Changes as presented.
Martin/Briggs 3-0

Permits: no applications received.

Reports
Commissioner Martin:
• I attended the Fairgrounds Foundation meeting. They are working on several different projects.
• Next Monday I will attend the Lyon County Council on Aging meeting.

Commissioner Slater:
• Tuesday is the Flint Hills Community Health Center meeting.
• Soil Conservation meeting is coming up.

Commissioner Briggs:
• On Monday I attended the special Fair Board meeting. A new fence was approved.

Counselor Goodman:
• I will be on the talk of Emporia tomorrow.

Clerk Vopat:
• Next week I will attend the Legislative Reception in Topeka.

Controller Williams:
• Attended the housing study meeting.
• Attended the Fair Board meeting and the Fairgrounds Foundation meeting.

Chip Woods presented Commissioners with a request for the annual bridge inspections and a quote for a used Caterpillar. Commissioner discussed the history of bridge inspections with Chip.

Motion: To Approve the quote from Foley Equipment Company for a used 2016 Caterpillar Model 12M3 AWD Motor Graders and trade in D-102, a 1997 Caterpillar Model 140H Grader for a total cost of $220,000.00 to be paid from Fund 017-00-9026. Martin/Slater 3-0

Public comment: Jim Brull & Seth Snyder talked about government agencies that may be able to offer better rates on equipment and would like to ask for a demonstration if the Commission would agree. Commissioners welcomed any system or process to help with equipment costs.

Tom McEvoy and Amanda Gutierrez presented Commissioners with a request to consider partial use of the county parking are for bus parking during the 5a State Competition from March 11th through March 14th. Commissioners gave direction to proceed with allowing bus parking on the county parking lot during the 5a Basketball Tournament.

Motion: To move to Non-Elected Personnel Executive Session with Commissioners, Janice Huffman, Sheriff Cope and Undersheriff Koelsch, to return at 10:30 a.m.
Martin/Briggs 3-0
Meeting reconvened at 10:26 a.m.

Motion: To move to Non-Elected Personnel Executive Session for employee evaluation with Commissioners and Counselor Goodman, to return at 10:50 a.m.
Martin/Slater 3-0
Meeting reconvened at 10:45 a.m.

Motion: To move to Legal Executive Session for Attorney Client Privilege with Commissioners, Controller Williams and Counselor Goodman, to return at 11:30 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:30 a.m.

Motion: To Adjourn. Martin/Briggs 3-0

There being no further business before the Board, the next Action Session will take place at 9:00 a.m. on January 30, 2020.

Attest: Affirm:

_____________________________________ ___________________________________
Tammy Vopat                                                      Rollie Martin, Chairman
Lyon County Master Clerk                                   Lyon County Commission