The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                                                    Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                                Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                                  Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Roxy Van Gundy, 911 Director                                                         Jim Brull, Road & Bridge
Seth Snyder, Road & Bridge                                                            Dennis Baysinger, Road & Bridge
Jarrod Fell, 911 Director                                                                   Adam Blake, Emporia Gazette
Joe Foster, City Zoning Director                                                       Sam Seeley, Zoning
Chuck Samples, KVOE reporter

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Briggs 3-0

Motion: To Approve the Minutes of the 11-21-2019 meeting. Slater/Briggs 3-0

Motion: To Approve Warrants Payable 11-27-2019 in the amount of $101,093.08. Briggs/Slater 3-0

Motion: To Approve Payroll Payable 11-27-2019 in the amount of $299,383.58. Martin/Slater 3-0

Motion: To Approve Payroll Withholdings in the amount of $192,465.81.
Martin/Briggs 3-0

Appointments: received letters regarding appointments. No action taken.

Motion: To Approve cancelling Purchase Order #11848 dated 12-28-2018 to Foley Industries, Inc., in the amount of $4,569.77 for repairs for Grader D104. This liability was paid on a separate voucher. Martin/Briggs 3-0

Motion: To Approve cancelling Purchase Order #11592 dated 9-30-2015 to Kansas Department of Transportation in the amount of $4,000.00 for Local Road Safety Plan-Estimated County Share. This liability was paid on a separate voucher. Briggs/Slater 3-0

Motion: To Approve cancelling Purchase Order #11513 dated 9-20-2014 to Federal Highway Administration with an amount remaining of $9,762.00 for Kansas FLAP Projects. This project is complete and there will be no more billings for this purchase order. Slater/Briggs 3-0

Roxy Van Gundy presented Commissioners with a request to send staff for training on the new radio project.

Motion: To Approve sending 3 Lyon County Emergency Communication Center employees for training on the staging of the 800 MHz radio consoles in Chicago, IL. on December 17th-18th and pay expenses in an amount not to exceed $3,000.00 to be paid from Fund 010-28-7420 and 010-28-7410.
Briggs/Slater 3-0

Motion: To Approve signing the 2019 City/School General Election Abstract.
Martin/Briggs 3-0

Personnel changes: no action taken.

Permits: no applications received.

Reports
Commissioner Briggs:
• Master Gardeners meeting is Monday evening, December 2nd.

Commissioner Martin:
• The Crosswinds meeting is December 4th.
• I attended the Council on Aging meeting.
• JEDAC meeting is next Tuesday.
• Received a phone call regarding the Coffey Co. Honor Flight.

Commissioner Slater:
• I attended the zoning meeting last week.
• Happy Thanksgiving.

Controller Williams:
• Sales tax numbers are solid. The numbers are up over last year.

Clerk Vopat:
• Happy Thanksgiving.
• Next Saturday I will participate as a server for the Red Stocking Breakfast.

Counselor Goodman:
• JEDAC meeting is next Tuesday.
• I attended a meeting at Crosswinds yesterday.
• Happy Thanksgiving.

Jim Brull presented Commissioners with a quote for welders and presented the timber culvert inspection report for 2019.

Motion: To Approve the quote from Max Welding Supplies of Emporia for a Trailblazer 324 Welder for $6,697.00 and a Big Blue 400 Pro Welder for $12,090.00 for a total of $18,787.00 to be paid from Fund 033-00-9001.
Briggs/Slater 3-0

Commissions agreed to proceed with the Lyon County 2019 Timber Culvert Inspection project. Commissioners and Jim Brull also discussed a low water crossing on Road 180 between Road S and Road T.

Jarrod Fell presented Commissioners with a request to consider payment for installation of electricity to the Lang Sub Station. Jarrod also thanked the Road & Bridge crew for their help in the radio project.

Motion: To Approve payment of $19,000.00 to Lyon Coffey Electric for installation of electricity to Lang Sub Station for Radio Site Building to be paid from Fund 017-00-9011. Martin/Briggs 3-0

Motion: To Remove from the Table a Minor Plat Application outside the Emporia City Limits within the Metropolitan Planning Area. Martin/Slater 3-0

Joe Foster presented Commissioners with a request to consider a Minor Plat application and an application rezoning from Agriculture to I-1, Light Industrial outside of the City of Emporia limits within the Metropolitan Planning Area.

Motion: To Adopt Resolution 14-19, A Resolution Rezoning a certain area in the Emporia-Lyon County Metropolitan Planning Area of Lyon County, Kansas from A-L, Agricultural District to I-1, Light Industrial District and Amending the Metropolitan Area Planning Map to conform with said zoning.
Briggs/Martin 3-0

Motion: To Approve the Minor Plat of Westar Subdivision outside the Emporia City Limits within the Metropolitan Planning Area creating one track with easements as needed for future development. Martin/Slater 3-0
Note: Commissioners also discussed the site of the plat is located at 1771 Road G, as authorized by Article 6-301 of the Subdivision Regulations.
Marc Goodman presented Commissioners with a request to consider abating taxes for delinquent property tax sale.

Motion: To Adopt Resolution 17-19, a Resolution Abating Taxes for the delinquent property tax sale Case #2019-CV-067. Briggs/Slater 3-0

Motion: To Amend the Agenda to allow for a Legal Executive Session for Confidential Data with Commissioners, Counselor Goodman, Counselor Halleran and Controller Williams, to return at 9:35 a.m. Martin/Briggs 3-0
Meeting reconvened at 9:35 a.m.

Break

Public comment: no one present.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Sam Seeley, Controller Williams, Counselor Halleran and Counselor Goodman, to return at 10:20 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:20 a.m.

Motion: To Adjourn. Martin/Slater 3-0

There being no further business before the Board, the next Action Session will take place on December 5, 2019.

Attest: Affirm:

_______________________________________ ____________________________________
Tammy Vopat                                                         Rollie Martin, Chairman
Lyon County Master Clerk                                     Lyon County Commission