The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                                        Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                    Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                      Dan Williams, County Controller

Others attending the meeting:
Mark McKenna, Facilities Manager                                      Bruce Boettcher, BG Consultants
Janis Arb, L-CAT                                                                  Shane Brunner, L-CAT
Adam Blake, Gazette reporter                                              Seth Snyder, Road & Bridge
Chip Woods, County Engineer

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Briggs 3-0

Motion: To Approve the Minutes of the 10-31-2019 meeting. Martin/Slater 3-0

Motion: To Approve Warrants Payable 11-8-2019 in the amount of $111,492.59. Slater/Briggs 3-0

Appointments: no action taken.

Shane Brunner and Janice Arb presented Commissioners with grants for the Lyon County Area Transportation.

Motion: To Approve Commissions signing the 2021 Grant for Lyon County Area Transportation. Briggs/Slater 3-0

Mark McKenna and Bruce Boettcher presented Commissioners with a request to publish bids for the hot water heating system at the jail.

Motion: To Approve seeking bids for the jail hot water heating system replacement. Martin/Briggs 3-0

Motion: To Approve the Annual Fire Alarm Test and Inspection from Tech Electronics to paid: Courthouse-$3,970.00 from Fund 010-70-7661-10; Annex-$850.00 from Fund 010-70-7661-09; Jail-$7,890.00 from Fund 010-70-7661-17; Anderson Bldg. & Bowyer Bldg.-$590.00 from Fund 010-70-7661-12.
Briggs/Slater 3-0
Personnel changes: no action taken.

Permits: no applications received.

Chip Woods presented Commissioners with a request to send staff to training; consider approving a quote for a barrel head tree mulcher; a quote to consider a tool chest/storage system for the shop and a quote for an engine overall.

Motion: To Approve sending Seth Snyder and Krystle Fessler to the Certified Public Manager Program (CPM) in Topeka, Kansas for the 2020 classes and pay the registration of $3,500.00 per student for a total of $7,000.00 to be paid from Fund 011-00-7420. Martin/Slater 3-0

Motion: To Approve the quote from Murphy Tractor and Equipment Company for a barrel head tree mulcher for a Komatsu excavator for $45,200.00 to be paid from Fund 032-00-9001. Briggs/Slater 3-0
Motion: To Approve the quote from NAPA for a 72” tool chest/storage system for specialty tools in the shop in the amount of $3,399.00 to be paid from Fund 011-00-9001. Slater/Martin 3-0

Motion: To Approve the quote from Foley Equipment for an engine overhaul on D-45, a 2000 Sterling dump truck, for an estimated $20,823.62 to be paid from Fund 032-00-8238. Briggs/Slater 3-0

Reports
Commissioner Slater:
• RDA meeting is tomorrow.
• I will attend the zoning meeting this evening.

Commissioner Martin:
• I will also attend the zoning meeting tonight.
• Attended the JEDAC meeting on Tuesday.
• Need to discuss the Christmas holiday.
• Veterans Day parade is Monday at 9:30 a.m.
• Canvass on Tuesday at 9:00 a.m.
• I will participate on a panel with the League of Women Voters.

Commissioner Briggs:
• Next Tuesday is the blade signing ceremony for the wind farm.
• Next week is the Kansas Association of Counties conference in Wichita.
• I will attend the zoning meeting this evening.

Clerk Vopat:
• The 2019 City/School General Election went very well. The turnout was just over 27%. Thank you to all my election board workers and staff for their endless hours and dedication. Today at 10:00 a.m. is the Post-Election Audit and the Canvass is next Tuesday at 9:00. Following the Canvass, I will go to Wichita for the Kansas Association of Counties Conference.
• I plan to participate in the Veterans Day Parade and hand out flags.

Counselor Goodman:
• I attended the JEDAC meeting on Tuesday.

Controller Williams:
• Fair board meeting is next Monday.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Controller Williams, Sam Seeley and Counselor Goodman, to return at 9:20 a.m. Martin/Briggs 3-0

The meeting reconvened at 9:19 a.m. with information.

Motion: To move to Non-Elected Personnel Executive Session with Commissioners, Jarrod Fell and Janice Huffman, to return at 9:40 a.m.
Martin/Slater 3-0
The meeting reconvened at 9:42 a.m.

Public comment: no one present.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Counselor Goodman and Controller Williams to return at 10:00 a.m.
Martin/Briggs 3-0

The meeting reconvened at 10:00 a.m. with a request for an extension to return at 10:30a.m. Martin/Slater 3-0

The meeting reconvened at 10:32 a.m.

Motion: To Adjourn. Martin/Briggs 3-0

There being no further business before the Board, the next Action Session will take place on November 14, 2019.

Attest: Affirm:

________________________________________ ____________________________________
Tammy Vopat                                                           Rollie Martin, Chairman
Lyon County Master Clerk                                        Lyon County Commission