The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                                                  Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                              Nadine Buell, Deputy County Clerk
Marc Goodman, County Counselor                                                 Dan Williams, County Controller
Michael Halleran, Counselor

Others attending the meeting:
Adam Blake, Gazette reporter                                                       Tiffany Pike, Election Staff
Matt Collins, Safety Supervisor                                                     Tagan Trahoon, KVOE Reporter
Tobey Kelly, Security                                                                      Chuck Boyce, I.T. Dir.
Julie Govert Walter, NCFHAAA                                                     Roxanne Van Gundy, LCECC Dir.
Jarrod Fell, Emergency Management 911 Board Members

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Briggs 3-0

Motion: To Approve the Minutes of the 11-07-2019 meeting as amended.
Slater/Briggs 3-0

Motion: To Approve Warrants Payable 11-15-2019 in the amount of $913,747.48. Slater/Briggs 3-0

Motion: To Approve Payroll Payable 11-15-2019 in the amount of $281,283.98. Martin/Briggs 3-0

Motion: To Approve Payroll Withholdings Payable 11-15-2019 in the amount of $382,628.78. Martin/Slater 3-0

Appointments: no action taken.

Commissioner Martin discussed that the Emporia Lions Club would like for the County to write a letter of support for a grant to install an awning at the Lyon County Fair Grounds to cover the patio area. Dan Williams commented that the grant is for $40,000.00, but the Emporia Lions Club is trying to see if they can get the total cost of the awning paid in full, which is $45,000.00. The County may have to pay the $5,000.00 if the full amount is not covered by the grant.

Motion: To Approve signing a Letter of Support for the Emporia Lions Club in pursuit of a grant with the Trusler Foundation for the improvements on the Lyon County Fair Grounds. Martin/Briggs 3-0

Nadine Buell presented Commissioners with the results of the City General Election for the Council position for the City of Olpe. There was a tie between Richard (Rick) Jones and Les Farr. The candidates where not present, so the Commissioners chose heads for Richard (Rick) Jones and tails for Les Farr. Buell flipped a coin to decide the winner and it landed on tails. Les Farr was awarded the City of Olpe Council position.

Commissioners discussed a letter of support for Hetlinger Developmental Services, Inc. for a grant for the Kansas Department of Transportation.

Motion: To Approve signing a Letter of Support for the Heltlinger Developmental Services, Inc. for the grant for the Kansas Department of Transportation. Briggs/Slater 3-0

Motion: To Approve the minutes of 11/12/2019 for the 2019 City/School Election Canvass. Martin/Briggs 3-0

Personnel changes: no action taken.

Permits: no applications received.

Reports
Commissioner Briggs:
• I attended the Veteran’s Day Celebration on Monday at the Anderson Building. I want to thank Dan Williams for opening the Anderson Building for the Veteran’s Day Celebration.
• I attended the City/School General Election Canvass on Tuesday.
• I attended the blade signing ceremony for the Reading wind farm on Tuesday.
• I attended the Zoning ELC-Z Workshop on Agricultural last week Thursday. I would like to compliment Sam Seeley on doing a good job on his presentation.

Commissioner Martin:
• I attended the Veteran’s Day Celebration on Monday at the Anderson Building.
• I attended the City/School General Election Canvass on Tuesday.
• I attended the blade signing ceremony for the Reading wind farm on Tuesday.
• I attended the Zoning ELC-Z Workshop on Agricultural last week Thursday. I would like to compliment Sam Seeley on doing a good job on his presentation.
• I will participate tonight on a panel with the League of Women Voters at the Lyon County Historical Center.
• There is another Zoning ELC-Z Workshop on Industrial part tonight at the Emporia Area Chamber of Commerce.
• Main Street is having their auction tonight at the Granada.
• There is a Jazz Concert at the Emporia State University tonight.
• I plan on attending the Lyon County Fairgrounds meeting next week Tuesday at the Extension Office.

Commissioner Slater:
• I attended the Zoning ELC-Z Workshop on Agricultural last week Thursday.
• I attended the RDA meeting last week Friday.
• I plan on attending the Zoning ELC-Z Workshop tonight.

Controller Williams:
• I attended the Lyon County Fair Board meeting on Monday.
• I attended the Ignite Emporia meeting yesterday.
• I attended the Veteran’s Day Celebration on Monday at the Anderson Building.

Deputy Buell:
• No Report.

Counselor Goodman:
• I attended the RDA meeting last week Friday.

Matt Collins presented Commissioners with a request to sign a resolution relating to the solid waste management plan, an entrance application at 7 Locust Lane, and approving a resolution posting weight limits on seventeen (17) bridges.

Motion: To Adopt Resolution 15-19, A Resolution Relating to the Solid Waste Management Plan of Chase County, The City of Emporia, and Lyon County, Kansas. Briggs/Slater 3-0

Motion: To Approve the Entrance Application from James Barrett at 7 Locust Lane in Lyon County, Kansas in the Thorndale Addition.
Martin/Briggs 3-0
Note: Approved by the Safety Committee for the appropriate place to put a culvert.

Motion: To Adopt Resolution 16-19, A Resolution Establishing a Weight Limit on Certain Bridges. Briggs/Martin 3-0

Tobey Kelly and Chuck Boyce presented Commissioners with a quote for the software and installation fee for the courthouse security door.

Motion: To Approve the purchase for the software and installation fee for the courthouse security door and other doors surrounding the Courthouse from Kansas Security for $4,118.00 to be paid from Security Audio/Video Maintenance Fund 010-70-7655-10. Martin/Briggs 3-0

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Marc Goodman, Dan Williams, Michael Halleran, to return at 9:00 a.m. Martin/Briggs 3-0
The meeting reconvened at 9:00 a.m. with information.

Julie Govert Walter presented Commissioners with the North Central-Flint Hills Area Agency on Aging, Inc. third quarter report.

Roxanne Van Gundy and Jarrod Fell presented Commissioners with the Hiplink (Responder notification software) contract from Motorola Solutions.

Motion: To Approve the purchase of the Hiplink (Responder notification software) contract from Motorola Solutions in the amount of $58,650.00 to be paid from 911 Service Capital Outlay Fund 019-00-9001.
Briggs/Martin 3-0
Note: This is not paid from taxpayer funds. There will be eight other agencies that will cost share the amount of $6,516.00.

Public comment: no one present.

Motion: To move to Non-Elected Personnel Executive Session for Roxanne Van Gundy’s Evaluation with the first part being with the Commissioners, Roxanne Van Gundy, and 911 Board members. The second part with Commissioners and Roxanne Van Gundy, to return at 10:20 a.m. Martin/Slater 3-0
The meeting reconvened at 10:18 a.m.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Marc Goodman, and Dan Williams, to return at 11:00 a.m. Martin/Briggs 3-0
The meeting reconvened at 11:00 a.m. with a request for an extension until 11:20 a.m. and Michael Halleran joined the meeting.
The meeting reconvened at 11:20 a.m. with information.

Motion: To Adjourn. Martin/Slater 3-0

There being no further business before the Board, the next Action Session will take place on November 21, 2019.

Attest: Affirm:

________________________________________ ____________________________________
Nadine M. Buell                                                        Rollie Martin, Chairman
Lyon County Deputy Clerk                                        Lyon County Commission