The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                                     Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner *absent                                   Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                   Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Linzi Garcia, Gazette reporter                                            Tobey Kelly, Security
John Koelsch, Undersheriff                                                Chip Woods, County Engineer
Roxie Van Gundy, 911 Director                                          Janice Huffman, Human Resources
Tagan Trahoon, KVOE Reporter                                        Renee Hively, FHCHC
Jennifer Millbern, FHCHC                                                  Melissa Smith, FHCHC
Sam Seeley, Zoning

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Briggs 2-0

Motion: To Approve the Minutes of the 7-11-2019 meeting. Briggs/Martin 2-0

Motion: To Approve Warrants Payable 7-19-2019 in the amount of $286,448.21. Martin/Briggs 2-0

Appointments: no action taken.

Personnel changes: no action taken.

Permits: no applications received.

Commissioner Martin:
• Next week I will attend the Council on Aging meeting.

Commissioner Briggs:
• Received calls on the activity at the Wind Farm and the Prairie Street overpass.

Clerk Vopat:
• Working on budgets.

Controller Williams:
• Working on budgets.

Counselor Goodman:
• RDA meeting is tomorrow.

Motion: To Amend the Agenda to allow Dan Williams request for an annual maintenance agreement. Martin/Briggs 2-0

Dan Williams presented Commissioners with a request to consider the county tax software system annual maintenance.

Motion: To Approve paying the Computer Information Concepts’ Annual Maintenance Fee in the amount of $48,595.00 to be paid from Fund 017-00-9015 and give Controller Williams authorization to sign the agreement. Briggs/Martin 2-0

Tobey Kelly presented Commissioners with a request to purchase six 2020 Chevrolet trucks.

Motion: To Rescind $171,000.00, a portion of the authorization approved on 1-10-2019 for Bowyer Auto Plex from Fund 017-00-9016. Martin/Briggs 2-0
Note: This motion was rescinded due to the change in contract terms.

Motion: To Approve the purchase of six 2020 Chevrolet trucks from Longbine Auto Plaza for a total of $191,171.92 to be paid from Fund 017-00-9016.
Briggs/Martin 2-0
Motion: To move to Non-Elected Personnel Executive Session for evaluation with Commissioners and Chip Woods, to return at 8:55 a.m. Martin/Briggs 2-0
Meeting reconvened at 8:55 a.m.

Renee Hively, Jennifer Millbern and Melissa Smith presented Commissioners with the Flint Hills Community Health Center Quarterly Report. Melissa gave an update on community outreach and disease. Jennifer Millbern gave an update on environmental health and emergency preparedness. Renee updated Commissioners on the financials status for the Flint Hills Community Health Center.

Motion: To move to Non-Elected Personnel Executive Session with Commissioners and Roxie Van Gundy, to return at 9:30 a.m. Martin/Briggs 2-0
Meeting reconvened at 9:32 a.m.


Public comment: Sam Seeley informed Commissioners that during the upcoming 2019 Quad State American Planning Association Conference, Lyon County and City of Emporia Zoning Departments will be presented a Pioneer Award from the American Planning Association for the work done on the comprehensive plan.

Janice Huffman presented Commissioners with an update on Human Resources forms and manuals.

Motion: To Approve the Human Resources employment forms and manual updates. Briggs/Martin 2-0

Motion: To move to Legal Executive Session Confidential Data, with Commissioners, Controller Williams, Counselor Halleran and Counselor Goodman, to return at 10:45 a.m. Martin/Briggs 2-0
Meeting reconvened at 10:45 a.m. with a request for an extension, to return at 11:00 a.m. Martin/Briggs 2-0
Meeting reconvened at 11:00 a.m.

Motion: To Adjourn. Martin/Briggs 2-0

There being no further business before the Board, the next Action Session will take place on July 25, 2019. There will be no Study Session.

Attest: Affirm:

________________________________________ ____________________________________
Tammy Vopat                                                           Rollie Martin, Chairman
Lyon County Master Clerk                                       Lyon County Commission