LYON COUNTY COMMISSION MINUTES
JANUARY 5, 2017
The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman Dan Slater, Vice Chairman
Scott A. Briggs, Commissioner Tammy Vopat, County Clerk
Marc Goodman, County Counselor Dan Williams, County Controller
Others attending the meeting:
John Robinson, Gazette reporter Chip Woods, County Engineer
Tobey Kelly, Security Jim Witt, Asst. City Manager
Sam Seeley, Zoning Mark McKenna, Facilities Manager
Call to Order / Pledge of Allegiance
Reorganization of the Board of County Commissioners.
Motion: To Appoint Rollie Martin as Chairman of the Lyon County Commission. Slater/Briggs 3-0
Motion: To Appoint Dan Slater as Vice Chairman of the Lyon County Commission. Briggs/Slater 3-0
Motion: To Approve the Agenda as Amended. Briggs/Slater 3-0
Motion: To Approve Warrants Payable 1-6-2017 in the amount of $99,969.00.
Personnel changes: no action taken.
Permits: no applications received.
Motion: To Approve the Minutes of the 12-29-2016 meeting.
Dan Williams presented Commissioners with a request to consider a resolution to waive the GAAP requirements and the KCAMP annual contribution.
Motion: To Adopt Resolution 01-17, a Resolution to Waive the GAAP requirements in K.S.A. 75-1120. Slater/Briggs 3-0
Motion: To Approve the KCAMP 2017 Annual Insurance Premium in the amount of $258,066.00 to be paid from Fund 053-00-7233. Briggs/Marin 3-0
Motion: To Adopt Resolution 02-17, a Resolution Transferring such an amount not needed in the General Fund (Fund 10) to Tort Liability Fund (Fund 53) in the amount of $30,500. Briggs/Slater 3-0
Marc Goodman discussed the state statute which requires the commission districts be reviewed for equal population every 3 years as required by statute. Clerk Vopat is working on obtaining a population report. The population is based on census reports.
Motion: To Adopt Resolution 03-17, a Resolution to Redistrict the Board of Lyon County Commissioners districts into districts that are compact and equal in population. Martin/Slater 3-0
Motion: To Approve the Mileage Reimbursement Rate for 2017 at 53.5 cents per mile. Martin/Briggs 3-0
Note: This rate mirrors the state rate and is in effect upon passage.
Chip Woods presented Commissioners with 2 entrance applications for their consideration.
Motion: To Approve the Entrance Application for A. Scott Peak at 1920 Road G. Briggs/Martin 3-0
Motion: To Approve the Entrance Application for Logan Price at 9 Locust Lane in Thorndale. Slater/Briggs 3-0
Commission gave direction to Chip Woods to proceed with sending out requests for proposals for unistrut sign posts and green enamel sign posts.
Tobey Kelly presented Commissioners with a request to consider the purchase of replacement vehicles.
Motion: To Approve the Sheriff’s Office purchase of 7 replacement vehicles as presented, to be paid as follows: $168,852.00 from Fund 017-00-9106 and $18,219.00 from Fund 017-00-9017. Briggs/Martin 3-0
Note: This vehicle purchase plan was presented during the budget presentation.
Commissioners discussed 2017 Board Appointments.
Motion: To Approve the 2017 Yearly Appointments, items 3-31 on the attached list. Martin/Briggs 3-0
• Swearing in ceremony.
• Community Corrections and RDA meetings are next week.
• Fair Board meeting is coming up also.
• Next Saturday is the Annual Fair Board meeting.
• Flint Hills Regional Council meeting is coming up.
• I attended the swearing in ceremony of elected officials.
• I also attended the swearing in ceremony. Thank you to Judge Wheeler for performing the ceremony.
• Attended the JEDAC meeting on Tuesday.
• Next Wednesday is the Lyon County Extension Board meeting.
• The end of year process went very well.
• Attended the JEDAC meeting on Tuesday.
• Spoke at Lyons Club Wednesday.
• Elected Officials Day at the Emporia Christian School is next week as is the RDA meeting.
• I was sworn into office on Tuesday during the ceremony.
• I appointed Nadine Buell as the Lyon County Deputy Clerk. Nadine will record the minutes next week in my absence.
• Thank you to Judge Wheeler for the performing the oath of office ceremony for the elected officials on Tuesday.
• Participated in the PIO meeting yesterday.
Jarrod Fell presented Commissioners with a consideration of The Blue Cell, LLC contractor for the Hazmat Tabletop Emergency Exercise. The county will be reimbursed from KDEM.
Motion: To Approve paying contractor The Blue Cell, LLC for exercise delivery (HMEP Exercise 11-30-16) in the amount of $5,000.00 to be paid from Fund 010-10-7280. Martin/Slater 3-0
Motion: To move to Legal Proprietary Executive Session with Commissioners, Dan Williams and Marc Goodman, to return at 9:35 a.m. Martin/Briggs 3-0
Meeting reconvened at 9:35 a.m.
Jim Witt discussed the scheduled joint city/county meeting and asked for consideration to reschedule the meeting for January 19th at the City Office.
Public Comment: no one present.
Motion: To Reconsider Warrants Payable for 1-6-2017 in the amount of $99,969.00. Martin/Slater 3-0
Motion: To Approve Warrants Payable for 1-6-2017 in the amount of $99,883.31. Martin/Slater 3-0
Note: this amendment voids prior passage of warrants payable.
Motion: To move to Legal Proprietary Session with Commissioners and Sam Seeley, to return at 10:15 a.m. Martin/Briggs 3-0
Counselor Goodman will join the meeting at 10:05 a.m.
Meeting reconvened at 10:15 a.m.
Motion: To move to Legal Executive Session with Commissioners and Marc Goodman, to return at 10:30 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:33 a.m.
Motion: To move to NEP Executive Session with Commissioners, to return at 10:50 a.m. Martin/Slater 3-0
Meeting reconvened at 10:50 a.m. with a request for an extension, to return at 11:10 a.m. Martin/Slater 3-0
Meeting reconvened at 11:18 a.m.
Mark McKenna presented a request to consider the purchase of a UPS replacement unit for the phone system and communication equipment.
Motion: To Amend the Agenda to consider a request for the emergency purchase of a UPS replacement unit for the Facilities Department. Slater/Briggs 3-0
Motion: To Approve the purchase of U.P.S. replacement unit for the jail in the amount of $18,884.59 to be paid from Fund 017-00-9021. Briggs/Slater 3-0
Commissioners will not hold a Study Session next week.
Motion: To Adjourn. Martin/Briggs 3-0
There being no further business before the Board, the next Action Session will take place on January 12, 2017.
Tammy Vopat Rollie Martin, Chairman
Lyon County Master Clerk Lyon County Commission