LYON COUNTY COMMISSION MINUTES MARCH 27, 2014

LYON COUNTY COMMISSION MINUTES
MARCH 27, 2014

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                      Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                   Tammy Vopat, County Clerk
Marc Goodman, County Counselor                    Dan Williams, County Controller

Others attending part of the meeting:
Brandy Nance, Gazette Reporter                      Vicki Lopez, Register of Deeds
Michael Halleran, Asst. Co. Counselor               Jim Brull, Road & Bridge
Sharon Gaede, Treasurer                                   Mark McKenna, Facilities
Rick Frevert, Emergency Manager                   Chuck Samples, KVOE Reporter
Jeff Cope, Sheriff

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented.                                                Martin/Slater 3-0

Motion: To Approve the Minutes of the 3-20-2014 meeting as corrected.
                                                                                                                                 Martin/Briggs 3-0

Motion: To Approve Warrants Payable 3-28-2014 in the amount of $163,765.13.
                                                                                                                                 Briggs/Slater 3-0

Motion: To Approve Payroll Payable 3-28-2014 in the amount of $235,266.31.
                                                                                                                                 Slater/Martin 3-0

Motion: To Approve Payroll Withholdings Payable 3-28-2014 in the amount of $291,888.71.
                                                                                                                                 Martin/Briggs 3-0

Motion: To Approve cancelling Check #303492 dated 2-22-2013 to Nichole Price, in the amount of $10.00. Check was lost and is still outstanding with the bank.
                                                                                                                                 Martin/Slater 3-0

Motion: To Approve cancelling Check #303493 dated 2-22-2013 to Nichole Price, in the amount of $10.00. Check was lost and is still outstanding with the bank.
                                                                                                                                 Briggs/Martin 3-0

Motion: To Approve cancelling Outstanding Warrants 12 months and older as attached, numbered from 57063 to 58701, totaling $601.36.
                                                                                                                                 Slater/Briggs 3-0
Motion: To Approve cancelling Outstanding Warrants 12 months and older as attached, numbered from 167737 to 303144, totaling $591.44.
                                                                                                                                 Briggs/Martin 3-0

Vicki Lopez asked Commissioners to consider transferring funds in to the technology fund.

Motion: To Adopt Resolution No. 06-14, a Resolution Transferring such an amount of $17,000.00 not needed in the General Fund (Fund 10) to Register of Deed Tech Fund (Fund 36).
                                                                                                                                 Briggs/Slater 3-0

Personnel Changes: no action taken.

Permits: no applications submitted.

Reports

Commissioner Briggs:
• I attended the Flint Hills Regional Council last Friday in Alta Vista, after that I attended the Flint Hills Economic District meeting, they will hold a retreat on August 25th, hosted by Lyon County.
• Yesterday I attended the RDA meeting.
• Last Thursday there was a fire in my area which was one of the biggest fires I have seen. Thank you to all personnel responding to the fire, great job keeping everyone safe.
• I participated in the telethon at ESU.

Commissioner Martin:
• Monday I attended the Council on Aging meeting.
• Next Tuesday is the JEDAC meeting.
• Next Wednesday is the Lyon County Extension meeting.
• The Joint Regional Newman Health meeting is next Wednesday.

Commissioner Slater:
• I attended the Flint Hills Health Center meeting on Tuesday.

Tammy Vopat:
• I participated in the Emergency Management training session in Topeka on Wednesday. The focus of the training was learning how to handle a foreign animal disease.

Dan Williams:
• Working on the health care benefit renewal options.
• Met with City Manager Mark McAnarney and Assistant Jim Witt.
Marc Goodman:
• JEDAC meeting is Tuesday.

Jim Brull asked Commissioners to consider Chip Woods attending the Transportation Engineering Conference in Manhattan, Kansas. This training is related to continuing education and certification. He also discussed roads for a benefit district.

Motion: To Approve County Engineer, Chip Woods attending the Kansas Transportation Engineering Conference in Manhattan, Kansas on April 8&9, 2014 and pay the $120.00 registration and related travel expenses from the Road & Bridge Fund 011-00-7420.
                                                                                                                                 Briggs/Slater 3-0
Sharon Gaede discussed the need for a replacement remote check endorser machine for the Treasurer’s Office.

Motion: To Approve the purchase of an Endorser, Imager, Scanner machine from ESB Financial in the amount of $1,027.40 to be paid from multiyear Fund 017-00-9001.
                                                                                                                                 Martin/Briggs 3-0
Mark McKenna discussed the need to purchase three items for the facilities department. The price of the radiation detector is less than hiring a company to perform the test.

Motion: To Approve the purchase of a RadEye G20-10 Radiation Detector and Warranty Plan from Thermo Eberline, LLC in the amount of $1,790.00 to be paid from Fund 010-70-7655-10.
                                                                                                                                 Slater/Martin 3-0

Motion: To Approve the purchase of plumbing parts for the jail from Reeves-Wiedman Company in an amount not to exceed $13,000.00 to be paid from Fund 017-00-9021.
                                                                                                                                 Martin/Briggs 3-0

Motion: To Approve the purchase of an Auto Scrubber from AmSan in the amount of $6,731.32 to be paid from Fund 017-00-9021.
                                                                                                                                 Briggs/Slater 3-0

Motion: To move to Legal Executive Session with Commissioners, Marc Goodman and Michael Halleran, to return at 9:30 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 9:30 a.m. with information.

Break

Public Comment: Rick Frevert, Emergency Manager updated Commissioners on the fire last week near Reading, Kansas. A lot of mutual aid, 13 fire districts aided in fighting the fire. Two pieces of fire equipment were damaged and 2 firefighters were injured.

Commissioners discussed a Memorandum of Understanding with Lyon County, Kansas and the Department of Interior. Marc Goodman and Michael Halleran reviewed the letter and requested more information from the Department of Interior. Counselor Goodman suggested the item be tabled for four weeks.

Motion: To Table the Memorandum of Understanding with Lyon County and the Department of Interior.
                                                                                                                                 Slater/Martin 3-0

Motion: To move to Legal Proprietary Executive Session with Commissioners, Marc Goodman, to return at 10:20 a.m.
                                                                                                                                 Briggs/Slater 3-0
Meeting reconvened with a request for an extension, to return at 10:30 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 10:30 a.m.

Motion: To move to Legal Executive Session with Commissioners and Marc Goodman, to return at 10:45 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 10:45 a.m. with information.

Commission will meet for a Study Session on Wednesday beginning at 10:00 a.m. with an Action Session on Thursday at 8:00 a.m.

Motion: To Adjourn.                                                                                              Martin/Slater 3-0

There being no further business before the Board, the next Study Session will take place on April 2, 2014 and the next Action Session on April 3, 2014.

Attest: Affirm:

____________________________________
____________________________________
Tammy Vopat                   Rollie Martin, Chairman
Lyon County Clerk           Lyon County Commission

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