LYON COUNTY COMMISSION MINUTES JANUARY 9, 2014

LYON COUNTY COMMISSION MINUTES
JANUARY 9, 2014

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                                Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                             Tammy Vopat, County Clerk
Marc Goodman, County Counselor                              Dan Williams, County Controller

Others attending part of the meeting:
Michael Halleran, Asst. Co. Counselor                         Sam Seeley, Zoning
Rick Frevert, Emergency Manager

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended.                                                  Martin/Slater 3-0

Motion: To Approve the Consent Agenda as follows:                                       Briggs/Martin 3-0
a. Warrants Payable 1-10-2014 in the amount of $98,947.98.
b. Minutes of the 1-2-2014 meeting.
c. Approve the Lyon County Election Officer to sign the Dominion Voting
Software License Agreement and pay the annual license fee for 2014 in the
amount of $4,600.00, to be paid from Fund 010-21-7600.
d. Approve the Lyon County Election Officer to sign the Election Systems
and Software, LLC post warranty Software License and Support Services
Agreement in the amount of $1,600.00, to be paid from Fund 010-21-7600.
e. Approve the Pike Township Annual Report.

Motion: To Approve Personnel Changes as presented.                                   Martin/Briggs 3-0

Reports

Commissioner Martin:
• I attended the JEDAC meeting on Tuesday.
• I attended the Joint City/County Luncheon yesterday. Thank you to Jeff Cope, Doug Stueve and Dan Williams for their input.
• I attended the Lyon County Extension Board meeting last evening. Richard Porter was presented the Appreciation Award from the Lyon County Extension Board.
• Commission received a letter from KAC asking for our support in adopting a Resolution in opposition of the elimination of the collection of mortgage fees paid to the Register of Deeds. We will discuss this next week.
• I plan to attend the Legislative Talk with our representatives this evening.

Commissioner Briggs:
• I will attend a special meeting for orientation of members to the RDA Board at noon.
• I will attend the regular RDA meeting on Friday morning.
• I plan to attend the legislative session this evening.

Commissioner Slater:
• Emporia Christian School cancelled their “Elected Officials Day”.
• Meeting with the city was very good yesterday.
• I will attend the legislative session this evening.

Tammy Vopat:
• We will start the training process next week on the electronic poll books.
• I recorded the minutes of the Joint City/County Luncheon yesterday.

Dan Williams:
• Working on the Workers Compensation audit.
• We plan to have W-2’s mail out this week.
• Auditors will be here next week to visit with Department Heads.
• I have been working with Ed Rathke at the city on the phone system and internet with Valu-Net.

Marc Goodman:
• I attended luncheon with the city/county yesterday.
• I attended the JEDAC meeting.
• I will attend the RDA meeting tomorrow.
• I participated in a phone conference with the County District Attorney’s Association Board.

Sam Seeley discussed the need to purchase a vehicle for the zoning department.

Motion: To Approve the Zoning Department to purchase a vehicle in an amount not to exceed $15,000.00, to be paid from Fund 017-00-9047.
                                                                                                                                 Slater/Martin 3-0

Dan Williams discussed the process of staging the updating of the phone system.

Motion: To Approve Valu Net to install a new 16 port ELCN Digital Station card in the NEC SV8500 telephone system to support the new NEC telephones, 16 phones and labor, in an amount not to exceed $10,000.00, to be paid from Fund 017-00-9001
                                                                                                                                Briggs/Martin 3-0
Motion: To Approve canceling check #175826 dated 12-20-2013 to Kansas Pay Center in the amount of $1,095.39. Check was lost and still outstanding with the bank.
                                                                                                                                Martin/Briggs 3-0

Motion: To Appoint Gary Murphy and Tony Haag to Recreation District #1 for a term to expire 12-31-2016.
                                                                                                                                Martin/Slater 3-0

Motion: To move to Legal Executive Session with Commissioners, Rick Frevert, Michael Halleran, Marc Goodman and Dan Williams, to return at 9:00 a.m.
                                                                                                                                Martin/Briggs 3-0
Meeting reconvened at 9:00 a.m. with a request for an extension, to return at 9:15 a.m.
                                                                                                                                Martin/Briggs 3-0
Meeting reconvened at 9:20 a.m. with information.

Motion: To move to NEP with Commissioners and Marc Goodman, to return at 9:35 a.m.
                                                                                                                                Martin/Briggs 3-0
Meeting reconvened at 9:40 a.m.

Break

Public Comment: no one present.

Motion: To move to Legal Proprietary Executive Session with Commissioners, Marc Goodman, Dan Williams and Michael Halleran, to return at 10:30 a.m.
                                                                                                                                Martin/Briggs 3-0
Meeting reconvened at 10:30 a.m.

Motion: To Adjourn at 10:38 a.m.                                                                     Martin/Briggs 3-0

There being no further business before the Board, the next Study Session will take place on January 15, 2014 and the next Action Session on January 16, 2014.

Attest: Affirm:

__________________________________ __________________________________
Tammy Vopat              Rollie Martin, Chairman
Lyon County Clerk      Lyon County Commission

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