NOVEMBER 27, 2013

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                               Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                            Tammy Vopat, County Clerk
Marc Goodman, County Counselor                             Dan Williams, County Controller
                                                                                         Mike Halleran, Asst. Co. Counselor

Others attending the meeting:
Jim Brull, Road & Bridge Dept.                                    Brandy Nance, Gazette Reporter
Jeff Cope, Sheriff                                                            Brian Anstey, Sheriff’s Department
Russell Torrens, Noxious Weed Dept.                        Dena Daugherty, resident
Marvin Daugherty, resident                                         Bruce Boettcher, BG Consultants
Karen Weathers, BG Consultants                                Sam Seeley, Zoning
Laurie Redeker, Human Resources                            Chuck Samples, KVOE Reporter
Chuck Boyce, I. T. Department

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended.                                                  Martin/Slater 3-0

Motion: To Approve Warrants Payable 11-29-2013 in the amount of $83,615.50.
                                                                                                                                 Martin/Briggs 3-0

Motion: To Approve the Minutes of the 11-21-2013 meeting.                      Briggs/Slater 3-0


Commissioner Briggs:
• Met with Casey Woods and Mark McAnarney to discuss the progress on the economic development presentation.
• Happy Thanksgiving to everyone.

Commissioner Martin:
• Attended the Council on Aging meeting.
• We have a Master Gardener’s meeting on Monday evening.
• JEDAC meeting will be on Tuesday morning.
• Wednesday is the Lyon County Extension Annual Meeting.
• December 19th the Commission will host the Employee Recognition Awards Ceremony at 11:00 a.m. in Commission Chambers.
• Commission is invited to participate on the panel to consider the next Newman Regional Health CEO.
• Next Wednesday at noon is the Newman Regional Health Joint Luncheon.
• Received a report that the county owned ground water well on 4th Avenue is good.

Commissioner Slater:
• Happy Thanksgiving.

Tammy Vopat:
• I am sending Joe Torres to the Homestead training session in Kansas City next Friday.
• I will administer the Oath of Office for the newly elected Lyon County Extension Board Members at their Annual Meeting on December 4th.

Dan Williams:
• Working through the Time Center set up.

Marc Goodman:
• JEDAC meeting is on Tuesday.
• RDA meeting has moved to Monday, December 9th.
• Next Thursday at 4:00 there is an RDA Finance Committee meeting.
• Congratulations to ESU Football Team on their successful season.

Jim Brull discussed the request to revise the policy for emergency snow conditions.

Motion: To Approve the Addition to the Lyon County Highway Department Policy Handbook for Removal of Vehicles During Snow Emergency.
                                                                                                                                 Slater/Briggs 3-0

Jim Brull presented a request to place 250 feet of gravel on Road S which is currently a dirt road in Lyon County, Kansas. Commission denied the request.
Jim also talked about the deterioration of the wiring on the fuel tanks at the Road & Bridge Department.

Brian Anstey discussed the need to purchase new computers and an emergency restraint chair for the Sheriff’s Office.

Motion: To Approve the Sheriff’s Office purchase of five (5) computers for $3,089.65 and five (5) Microsoft Office Home and Business 2013 Licenses for $1012.40 from CDW-G for a total of $4,102.05, to be paid from Fund 017-00-9018.
                                                                                                                                 Martin/Slater 3-0

Motion: To Approve the Sheriff’s Office purchase of an Emergency Restraint Chair from ICS, in the amount of $1,383.00 to be paid from Fund 017-00-9018.
                                                                                                                                  Slater/Briggs 3-0

Motion: To move to Legal Executive Session with Commissioners, Marc Goodman, Mike Halleran, Dan Williams and Jeff Cope, to return at 9:05 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 9:05 a.m. with information and direction.

Russell Torrens, Noxious Weed Department discussed contracts for Commission approval.

Motion: To Approve the County Agreement to Treat Noxious Weeds, between Lyon County, Kansas and the Kansas Department of Transportation.
                                                                                                                                Briggs/Martin 3-0

Motion: To Approve the contract between the Lyon County Hazardous Waste Department and Asset LifeCycle, LLC for proper recycling, disposal or destruction of materials.
                                                                                                                                Martin/Slater 3-0

Mr. & Mrs. Marvin Daugherty addressed the Commission on the issue of any county ordinances on noise control and ownership of pit bull dogs.

Bruce Boettcher and Karen Weathers, BG Consultants presented the Commission with an update on the Lyon County grant project on the Anderson Building.


Public Comment: no one present.

Commission will have two meetings next week. Commissioner Martin noted a discussion with the Olpe State Bank President about mortgage fees.

Motion: To move to NEP Executive Session with Commissioners and Laurie Redeker, to return at 10:10 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 10:13 p.m.

Chuck Boyce discussed the need to purchase a new firewall for the county. The current firewall is unable to handle the capacity needed. He received a quote for a firewall from High Touch Technologies and they will allow the county to try their product for a 30 day trial period.

Motion: To Approve the Appointment Dr. Charles F.K. Glenn as Deputy Coroner for Lyon County.
                                                                                                                                  Martin/Slater 3-0

Mike Halleran reported on attending a meeting with the Flint Hills Economic District.
The Economic Council requires a contribution but the Economic District has no fees and has invited Lyon County to join the district. Advantages of joining the district include no costs, shared ideas and planning to attract business, growth and investment. Lyon County will require a representative to attend the meetings. Commissioners discussed to benefits to Lyon County.

Motion: To Adopt Resolution No. 16-13, a Resolution Accepting the Flint Hills Comprehensive Economic Development Strategy and Supporting the Establishment of the Flint Hills Economic Development District.
                                                                                                                                 Martin/Slater 3-0

Motion: To move to Legal Executive Session with Commissioners, Marc Goodman, Dan Williams and Mike Halleran, to return at 10:45 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 10:45 a.m., request to extend until 11:00 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 11:07 a.m. with information.

Motion: To Adjourn at 11:10 a.m.                                                                       Martin/Slater 3-0

There being no further business before the Board, the next Study Session will take place on December 4, 2013 and the next Action Session on December 5, 2013.

Attest: Affirm:

____________________________________ ____________________________________
Tammy Vopat                    Rollie Martin, Chairman
Lyon County Clerk            Lyon County Commission

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