LYON COUNTY COMMISSION MINUTES SEPTEMBER 26, 2013

LYON COUNTY COMMISSION MINUTES
SEPTEMBER 26, 2013

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                             Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                          Tammy Vopat, County Clerk
Marc Goodman, County Counselor                           Dan Williams, County Controller

Others attending part of the meeting:
Brandy Nance, Gazette Reporter                              Dick Ross, Road & Bridge
Robert Sullivan, Community Corrections                 Sam Seeley, Zoning
Dora Hartig, County Treasurer                                 Jeff Cope, Sheriff
Rick Frevert, Emergency Manager

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented.                                               Martin/Briggs 3-0

Motion: To Approve the Minutes of the 9-19-2013 meeting.                       Briggs/Slater 3-0

Motion: To Approve Warrants Payable 9-27-2013 in the amount of $176,509.84.
                                                                                                                                Briggs/Slater 3-0

Motion: To Approve Payroll Payable 9-27-2013 in the amount of $220,635.96.
                                                                                                                                 Slater/Briggs 3-0

Motion: To Approve Payroll Withholdings Payable 9-27-2013 in the amount of $292,487.21.
                                                                                                                                 Martin/Slater 3-0

Motion: To Approve the Personnel Changes as presented.                            Martin/Slater 3-0

Reports

Commissioner Briggs:
• Attended the Cottonwood River flood meeting.
• Attended the ESU Leadership Reception.
• Tuesday I met with Coffey County Representative, Rick Frevert, Mike Halleran and Jeff Cope.

Commissioner Martin:
• Monday I attended the Council on Aging meeting.
• Tuesday I attended the Cottonwood River flood meeting.
• Reminder, next Wednesday we will hold a Study Session and will view a flood issue.
• Attended the ESU Leadership Reception.
• I will be judging the parade at Hartford Harvest Days this weekend.

Commissioner Slater:
• Attended the ESU Leadership Reception.
• Board meeting at the Health Department.
• The retirement reception for Dora Hartig is tomorrow.
• I will be judging the parade at Hartford Harvest Days.
• Attended the Cottonwood River flooding meeting.

Tammy Vopat:
• Monday next week we will be setting up voting machines at Emporia High School for their Homecoming election. Tuesday we will set up a voting machine at the Extension Office for their election of board members.
• I will be absent from Commission meeting next week to attend a CIC Workshop in El Dorado. Deputy Linebarger will record the minutes.
• October 8th is the annual PBC meeting at 7:00 p.m. in the commission chambers.
• The Flu Shot Clinic is scheduled for October 9th from 10:00 a.m. until noon.
• Sharon Watson, Public Affairs Director, Kansas Adjutant General’s Department contact me and Rick Frevert to ask if we would host the next Kansas Association of Public Information Officers meeting on November 7th. We accepted and will host the meeting which will be held in the Sheriff’s Office meeting room.

Dan Williams:
• Sales tax numbers are up from last year.
• Today Agler & Gaeddert will perform a cash audit for the Treasurer’s Office.
• Setting up meeting with City to discuss dispatch consolidation.
• Waiting on CIC to finalize the time and attendance proposal.
• Laurie Redeker, Human Resources is attending a KPERS meeting today.

Marc Goodman:
• Tuesday meeting is the JEDAC meeting.

Dick Ross, Road & Bridge discussed the need to purchase a vehicles for the Road & Bridge Department.

Motion: To Approve the purchase of a 2006 Ford Expedition XLT 4×4 from State Surplus in the amount of $12,000.00 to be paid from the Road & Bridge Fund 011-00-9002.
                                                                                                                                 Briggs/Slater 3-0

Motion: To Amend the Agenda to allow for a Legal Executive Session.       Martin/Briggs 3-0

Motion: To move to Legal Executive Session with Commissioners and Marc Goodman, to
return at 8:55 a.m.                                                                                               Martin/Briggs 3-0

Meeting reconvened at 8:55 a.m. with information.

Sam Seeley discussed the annual recertification for the community rating system also known as the CRS Program related to flood insurance.

Motion: To Approve Commission Chairman to sign the “Community Rating System Annual
Recertification”.                                                                                                    Slater/Briggs 3-0

Sam Seeley discussed an application from Gilbert Louk to change zoning to Commercial Special Use “Storage Building”. The Lyon County Planning Board voted to deny the application due to the rezoning of the property to commercial.

Motion: To deny Application #2013021 to change zoning to Commercial Special Use “Storage
Building” submitted by Gilbert Louk.                                                               Briggs/Martin 3-0

Commission recognized the reasoning of the Planning Board’s decision. No one present in support or against the decision.

Robert Sullivan discussed the FY 2013 Community Corrections year-end report and the FY 2014 Carryover reimbursement plan. Robert also asked the Commission to consider approving the purchase of 14 valiant duty jackets and also to consider authorizing him to contract with consultants to revise policies and practices of the Lyon County Adult Drug Court.

Motion: To Authorize the Commission Chairman to sign the FY 2013 Community Corrections
Year-end Report.                                                                                                  Martin/Briggs 3-0

Motion: To Authorize the Commission Chairman to sign the FY 2014 Carryover
Reimbursement Plan in the amount of $60,962.51.                                        Martin/Briggs 3-0

Motion: To Approve the Director of Community Corrections purchase (14) fourteen 5.11 Valiant Duty Jackets in the amount not to exceed $3,500.00 to be paid from Funds 012-44-8310; 015-84-8310; 015-86-8310; 015-88-8310 and 010-11-8310.        Martin/Briggs 3-0

Motion: To Authorize the Director of Community Corrections to contract with consultants Dr. Shannon Carey and Ms. Helen Harberts in an amount not to exceed $9,725.00 to be paid from
Fund 12.                                                                                                                 Slater/Briggs 3-0

Break

Public Comment: Dora Hartig thanked the commission for a great 32 years of working for the county. Commission thanked Dora for her service and dedication. Dora presented the Lyon County Abstract.

Motion: To Amend the Agenda to add to Other Business to consider a Resolution 13-13 and to
consider accepting the Lyon County Abstract as submitted.                        Martin/Briggs 3-0

Motion: To Adopt Resolution 12-13, a Resolution Approving the Bylaws and Inter-local Cooperation Agreement for the Kansas County Association Multiline Pool. Briggs/Slater 3-0

Motion: To Accept the Certified Lyon County 2012 Tax Abstract as submitted.
                                                                                                                                 Briggs/Slater 3-0

Motion: To Adopt Resolution 13-13, a Resolution Amending Authorization to Participate in the
Pooled Money Investment Board.                                                                      Martin/Slater 3-0

Motion: To move to Legal Proprietary Executive Session with Commissioners, Marc Goodman,
Jeff Cope, Rick Frevert, to return at 10:35 a.m.                                              Martin/Briggs 3-0

Meeting reconvened at 10:35 a.m. with request for an extension to return at 10:50 a.m.
                                                                                                                                 Martin/Briggs 3-0

Meeting reconvened at 10:53 a.m. with information and direction.

Motion: To Adjourn at 10:55 a.m.                                                                      Martin/Slater 3-0

There being no further business before the Board, the meeting was adjourned. The next Study Session will take place on October 2nd and the next Action Session on October 3, 2013.

Attest: Affirm:

____________________________________ ____________________________________
Tammy Vopat                                   Rollie Martin, Chairman
Lyon County Certified Clerk           Lyon County Commission

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