LYON COUNTY COMMISSION MINUTES AUGUST 8, 2013

LYON COUNTY COMMISSION MINUTES
AUGUST 8, 2013

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                  Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                               Tammy Vopat, County Clerk
Marc Goodman, County Counselor                Dan Williams, County Controller

Others attending part of the meeting:
Mike Halleran, Asst, County Counselor         Alan Twitchell, Gazette reporter

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended.                                           Martin/Briggs 3-0

Motion: To Approve the Consent Agenda as follows:                               Slater/Briggs 3-0
A. Minutes of the 8-1-2013 meeting.
B. Warrants Payable 8-9-2013 in the amount of $175,472.22
C. Approve the Agreement with KDOT for the purchase of a SAFETY EDGE attachment for the asphalt paver.
D. Approve re-appointing Lyon County Emergency Manager Rick Frevert as Lyon County’s representative of the Northeast Kansas Regional Homeland Security Council.
E. Approve Commissioner Rollie Martin as Lyon County’s Delegate to the Kansas Association of Counties Convention in October.
F. Approve Commissioner Scott A. Briggs as the Lyon County’s Alternate Delegate to the Kansas Association of Counties Convention in October.

Reports
Commissioner Martin:
• I attended the Friends of the 4-H picnic.
• I attended the JEDAC meeting on Tuesday.
• I will attend the Lyon County Extension Board meeting on Wednesday.
• Commission will meet with B.E. Smith Consulting next Wednesday at Newman Regional Hospital.  B.E. Smith Consulting is the firm hired by Newman Regional Hospital for their CEO search.
• Applications for the open Newman Regional Hospital Board position will be accepted until August 28th.
• Thank you to everyone who will help with the feasibility/marketing study conducted by ESU for the Lyon County Fairgrounds.
• I encourage everyone to attend the county fair this week.

Commissioner Briggs:
• The RDA meeting is tomorrow.
• I attended a meeting in Reading focusing on their future.
• I attended the Friends of the 4-H picnic.

Commissioner Slater:
• Today at just before today’s Commission meeting, we received the Ambulance Contract from the City of Emporia.

Tammy Vopat:
• We are visiting all of our polling places to reconfigure election day set up.
• I will be attending the CIC Symposium next week.
• The Corporate Challenge starts on Sunday.  Thank you to Commissioners for funding the registration fees for both teams to participate.  Boats are being built for the Wacky Water event on Monday which will be well attended!

Marc Goodman:
• I attended the JEDAC meeting on Tuesday.
• I will attend the RDA meeting tomorrow.

Dan Williams:
• Working on finalizing the budgets.
• Next week I will attend the CIC Symposium in Wichita.

Motion: To move to Legal Executive Session with Commissioners, Marc Goodman, Mike
Halleran and Dan Williams, to return at 8:35 a.m.                                  Martin/Briggs 3-0

Meeting reconvened at 8:35 a.m.

Meeting reconvened at 8:35 a.m. with a request to extend session, to return at
8:50 a.m.                                                                                                           Martin/Briggs 3-0

Meeting reconvened at 8:50 a.m. with information.

Motion: To Amend the Agenda to move Other Business to 10:00 a.m. Martin/Slater 3-0

Motion: To Amend the Agenda for budget discussion at 10:15 a.m.       Martin/Slater 3-0

Dan Williams presented the budget to Commissioners for their review.  Commissioner Martin stated the Ambulance Contract is due to renew in August.  The County just received the contract at 8:00 a.m. this morning.  The ambulance contract was requested by the County approximately 60 days ago.  This last minute submission of the contract is untimely as we are in the finalization of the budget process.

Motion: To move to NEP Executive Session with Commissioners and Vici Reynolds, to return
at 9:15 a.m.                                                                                                        Martin/Briggs 3-0

Mike Halleran joined the meeting at 9:10 a.m.

Meeting reconvened at 9:15 a.m.

Motion: To move to NEP Executive Session with Commissioners and Russell Torrens, to
return at 9:30 a.m.                                                                                           Martin/Briggs 3-0

Meeting reconvened at 9:30 a.m.

Motion: To move to NEP Executive Session with Commissioners, Marc Goodman and Mike
Halleran, to return at 9:35 a.m.                                                                     Martin/Briggs 3-0

Meeting reconvened at 9:35 a.m.

Break

Public Comment: no one present.

Motion: To Approve the Annual Peopleware Agreement for the CIC Software Program in the
amount of $44,060.00, to be paid from Fund 017-00-9015.                     Briggs/Slater 3-0
Note:  This is the annual maintenance contract for Lyon County’s computer software program.                                                                             

Motion: To Approve a Special Event, Cereal Malt Beverage License Application from the
Emporia Area Chamber of Commerce.                                                         Martin/Slater 3-0
Note:  This is a Special Event license for the NASCAR Watch Party at the Bowyer Community Building on September 7, 2013.

Motion: To move to Legal Executive Session with Commissioners, Marc Goodman, Dan
Williams and Mike Halleran, to return at 10:10 a.m.                                Martin/Briggs 3-0

Meeting reconvened at 10:10 a.m. with information.

Budget Discussion: Commission discussed the budget and as of now the county budget is at a 7.5 mill levy decrease.  The Ambulance Contract was discussed and how that increase would impact the mill levy.  Commissioner Briggs suggested the amount be added for the ambulance contract with the option to adjust the budget during the Public Hearing on August 22nd.  Commission agreed that more accountability from the Health Department is necessary.  Mental Health requested a 50% increase originally, the county has allowed for 15% increase in the budget so far.

Motion: To Approve publishing the Notice of Budget Hearing for the 2014 Lyon County Budget.                                                                                                                Slater/Briggs 3-0

Commissioners noted this is establishing a cap and can be adjusted during the Public Hearing on August 22nd.
Note:  This budget reflects a 7.4094 mill decrease from last year’s budget.

Commission discussed next week’s agenda including a Joint City/County meeting.

Motion: To Adjourn.                                                                                        Martin/Slater 3-0

There being no further business before the Board, the next Study Session will take place on Wednesday, August 14, 2013 and the Action Session on August 15, 2013.

Attest:                                                             Affirm:

____________________________________         ____________________________________

Tammy Vopat             Rollie Martin, Chairman
Lyon County Clerk     Lyon County Commission

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