LYON COUNTY COMMISSION MINUTES JULY 18, 2013

LYON COUNTY COMMISSION MINUTES
JULY 18, 2013

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                             Scott A. Briggs, Vice Chairman
Tammy Vopat, County Clerk                      Dan Williams, County Controller
Mike Halleran, Asst. County Counselor

Others attending part of the meeting:

Alan Twitchell, Gazette reporter                Kay Calvert, LWV
Bruce Boettcher, BG Consulting                Chip Woods, County Engineer
Peggy Humphrey, Road & Bridge              Gary Stapp, County Appraiser
Mark McKenna, Facilities                           Sam Seeley, Zoning
Chuck Samples, KVOE                                Doug Stueve, Dept. on Aging

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended.                                           Briggs/Martin 2-0

Motion: To Approve the Minutes of the 7-10-2013 meeting.                  Martin/Briggs 2-0

Motion: To Approve Warrants Payable 7-19-2013 in the amount of $175,918.07.
                                                                                                                           Martin/Briggs 2-0

Motion: To Approve Payroll Payable 7-19-2013 in the amount of $219,890.11.
                                                                                                                           Martin/Briggs 2-0

Motion: To Approve Payroll Withholdings Payable 7-19-2013 in the amount of $293,035.47.
                                                                                                                           Briggs/Martin 2-0

Motion: To Approve the purchase of two (2) team registrations for the 2013 Corporate Challenge in the amount of $250.00 to be paid from Fund 010-58-7600.
                                                                                                                           Martin/Briggs 2-0

Motion: To Approve adjusting the mileage reimbursement rate for Lyon County from .565 cents per mile to .56 cents per mile effective August 1, 2013.
                                                                                                                           Briggs/Martin 2-0
Note:  This adjustment will match the FY2014 state rate.

Motion: To Approve Commission Chairman and Financial Officer signing the Kansas Juvenile Justice Authority 2014 Title II Formula Grant Simplified Grant Application.
                                                                                                                           Briggs/Martin 2-0

Reports

Commissioner Briggs:

  • I will attend the RDA meeting tomorrow morning.

Commissioner Martin:

  • Attended Olpe Down-Home Days Celebration on Saturday.
  • Monday I will attend the Council on Aging meeting.
  • Newman Regional Hospital requesting to reschedule the next joint meeting for September 4th.

Mike Halleran:

  • No report.

Tammy Vopat:

  • Carolyn Brock will be here next week to assist with budget preparation for the districts.
  • Heather Dill, Election Deputy is part of the task force working on the SAFE Act as requested by the Secretary of State’s Office.

Dan Williams:

  • Working on the budgets.
  • Met with State of Kansas on the water grant.
  • Appropriation request received from Hetlinger Developmental Svcs.

Chip Woods, County Engineer discussed several items related to the Road & Bridge Department including: low bid for concrete boxes; time clock software; letter to Mr. & Mrs. Raymond Barrett; crushed rock distribution report; expenses and recycle trailer tally; Highway 50 corridor industrial park improvement.

Motion: To Approve the low bid for 4 precast concrete boxes from McPherson Concrete for $40,656.00 to be paid from Fund 033-00-8353.
                                                                                                                           Briggs/Martin 2-0

Chip Woods presented the Commission with the 2013 Bridge Inspection Update Report.

Mark McKenna, Facilities discussed repairs needed for the front door in the west vestibule.

Motion: To Approve repairs to the front door in the west vestibule by Binswanger Glass in the amount of $4,330.98 to be paid from Fund 010-70-7646-10.
                                                                                                                           Briggs/Martin 2-0

Sam Seeley, Zoning/Fairgrounds update:  Discussed the quotes received to repair the water line on the west side of the fairgrounds due to a leak.

Motion: To Accept the low bid from Plumbing by Spellman for installation of a new water line to northeast hydrant in the amount of $2,075.00 to be paid from Fund 017-00-9050.
                                                                                                                           Martin/Briggs 2-0

Break

Public Comment: no one present.

Doug Stueve, Department on Aging discussed the annual conference of the Kansas Public Transit Association, the Title 6 Civil Rights Compliance Policy and the six month Department Operating Updates.

Motion: To Approve Ken Barrows attending the Kansas Public Transit Association annual meeting August 4-6, 2013 to be paid from Funds 010-64-7411 and 010-64-7420. 
                                                                                                                           Martin/Briggs 2-0

Note: These expenses qualify for 70% reimbursement from FTA/KDOT.

Motion: To Approve the L-Cat Title 6 Civil Rights Compliance Policy. Martin/Briggs 2-0

Motion: To move to Legal Proprietary Executive Session with Commissioners, Mike Halleran, Dan Williams and Bruce Boettcher, to return at 10:35 a.m.
                                                                                                                           Martin/Briggs 2-0

Meeting reconvened at 10:35 a.m. with information.

Bruce Boettcher, BG Consulting discussed the contract for the 2013 Americus Road Improvement Project 13-1134E.

Motion: To Approve signing the contracts and all related documents for the 2013 Americus Road Improvement Project 13-1134E.
                                                                                                                           Martin/Briggs 2-0

Motion: To move to Legal Proprietary Executive Session with Commissioners, Mike Halleran and Dan Williams to return at 11:00 a.m.
                                                                                                                           Martin/Briggs 2-0

Meeting reconvened at 11:00 a.m. with a request to extend session, to return at 11:10 a.m.
                                                                                                                           Martin/Briggs 2-0

Meeting reconvened at 11:10 a.m. with information.

Motion: To Adjourn.                                                                                      Martin/Briggs 2-0

There being no further business before the Board, the next Study Session will take place on July 24, 2013 and the next Action Session on July 25, 2013.

Attest:        Affirm:

__________________________________             __________________________________

Tammy Vopat             Rollie Martin, Chairman
Lyon County Clerk     Lyon County Commission

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