LYON COUNTY COMMISSION MINUTES
JULY 18, 2013
The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman Scott A. Briggs, Vice Chairman
Tammy Vopat, County Clerk Dan Williams, County Controller
Mike Halleran, Asst. County Counselor
Others attending part of the meeting:
Alan Twitchell, Gazette reporter Kay Calvert, LWV
Bruce Boettcher, BG Consulting Chip Woods, County Engineer
Peggy Humphrey, Road & Bridge Gary Stapp, County Appraiser
Mark McKenna, Facilities Sam Seeley, Zoning
Chuck Samples, KVOE Doug Stueve, Dept. on Aging
Call to Order / Pledge of Allegiance
Motion: To Approve the Agenda as amended. Briggs/Martin 2-0
Motion: To Approve the Minutes of the 7-10-2013 meeting. Martin/Briggs 2-0
Motion: To Approve Warrants Payable 7-19-2013 in the amount of $175,918.07.
Motion: To Approve Payroll Payable 7-19-2013 in the amount of $219,890.11.
Motion: To Approve Payroll Withholdings Payable 7-19-2013 in the amount of $293,035.47.
Motion: To Approve the purchase of two (2) team registrations for the 2013 Corporate Challenge in the amount of $250.00 to be paid from Fund 010-58-7600.
Motion: To Approve adjusting the mileage reimbursement rate for Lyon County from .565 cents per mile to .56 cents per mile effective August 1, 2013.
Note: This adjustment will match the FY2014 state rate.
Motion: To Approve Commission Chairman and Financial Officer signing the Kansas Juvenile Justice Authority 2014 Title II Formula Grant Simplified Grant Application.
- I will attend the RDA meeting tomorrow morning.
- Attended Olpe Down-Home Days Celebration on Saturday.
- Monday I will attend the Council on Aging meeting.
- Newman Regional Hospital requesting to reschedule the next joint meeting for September 4th.
- No report.
- Carolyn Brock will be here next week to assist with budget preparation for the districts.
- Heather Dill, Election Deputy is part of the task force working on the SAFE Act as requested by the Secretary of State’s Office.
- Working on the budgets.
- Met with State of Kansas on the water grant.
- Appropriation request received from Hetlinger Developmental Svcs.
Chip Woods, County Engineer discussed several items related to the Road & Bridge Department including: low bid for concrete boxes; time clock software; letter to Mr. & Mrs. Raymond Barrett; crushed rock distribution report; expenses and recycle trailer tally; Highway 50 corridor industrial park improvement.
Motion: To Approve the low bid for 4 precast concrete boxes from McPherson Concrete for $40,656.00 to be paid from Fund 033-00-8353.
Chip Woods presented the Commission with the 2013 Bridge Inspection Update Report.
Mark McKenna, Facilities discussed repairs needed for the front door in the west vestibule.
Motion: To Approve repairs to the front door in the west vestibule by Binswanger Glass in the amount of $4,330.98 to be paid from Fund 010-70-7646-10.
Sam Seeley, Zoning/Fairgrounds update: Discussed the quotes received to repair the water line on the west side of the fairgrounds due to a leak.
Motion: To Accept the low bid from Plumbing by Spellman for installation of a new water line to northeast hydrant in the amount of $2,075.00 to be paid from Fund 017-00-9050.
Public Comment: no one present.
Doug Stueve, Department on Aging discussed the annual conference of the Kansas Public Transit Association, the Title 6 Civil Rights Compliance Policy and the six month Department Operating Updates.
Motion: To Approve Ken Barrows attending the Kansas Public Transit Association annual meeting August 4-6, 2013 to be paid from Funds 010-64-7411 and 010-64-7420.
Note: These expenses qualify for 70% reimbursement from FTA/KDOT.
Motion: To Approve the L-Cat Title 6 Civil Rights Compliance Policy. Martin/Briggs 2-0
Motion: To move to Legal Proprietary Executive Session with Commissioners, Mike Halleran, Dan Williams and Bruce Boettcher, to return at 10:35 a.m.
Meeting reconvened at 10:35 a.m. with information.
Bruce Boettcher, BG Consulting discussed the contract for the 2013 Americus Road Improvement Project 13-1134E.
Motion: To Approve signing the contracts and all related documents for the 2013 Americus Road Improvement Project 13-1134E.
Motion: To move to Legal Proprietary Executive Session with Commissioners, Mike Halleran and Dan Williams to return at 11:00 a.m.
Meeting reconvened at 11:00 a.m. with a request to extend session, to return at 11:10 a.m.
Meeting reconvened at 11:10 a.m. with information.
Motion: To Adjourn. Martin/Briggs 2-0
There being no further business before the Board, the next Study Session will take place on July 24, 2013 and the next Action Session on July 25, 2013.
Tammy Vopat Rollie Martin, Chairman
Lyon County Clerk Lyon County Commission