MARCH 14, 2013

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                       Scott Briggs, Vice Chairman

Dan Slater, Commissioner                          Tammy Vopat, County Clerk

Marc Goodman, County Counselor             Dan Williams, County Controller

Others attending part of the meeting:

Rick Frevert, Emergency Manager               Chuck Samples, KVOE

Carrie Boettcher, ESU Emergency Mgr.      Matt Zimmerman, Emporia City Mgr.

Brandy Nance, Hetlinger Developmental Services

Call to Order / Pledge of Allegiance

Motion:  To Approve the Agenda as amended.                             Martin/Slater 3-0

Motion:  To Approve the Consent Agenda as follows:                 Briggs/Slater 3-0

a. Minutes of the 3-7-2013 meeting.

b. Warrants Payable 3-15-2013 in the amount of $187,688.38.

c. Payroll Payable 3-15-2013 in the amount of $219,127.95

d. Payroll Withholdings Payable 3-15-2013 in the amount of $263,404.48.

e. Approve the Entrance Application for Mike Darbyshire in the 2000 Block of

   Road 80.

f. Approve canceling outstanding warrants 12 months and older, as attached,

numbered from 55481 to 56941, totaling $382.15.

g. Approve canceling outstanding warrants 12 months and older, as attached,

numbered 160981 to 302033, totaling $2,849.27.

h. Approve the appointment of Jared Davis as Pike Township Trustee.

i. Approve the Chairman signing the Annual Report for the Department of

Justice referencing the Federal Drug Account Fund 89 for the Sheriff’s


j. Approve the registration fee of $485.00 and related expenses for Sam Seeley

to attend the Association for State Floodplain Managers Conference from June

9-14, 2013 in Hartford, CT, to be paid from Fund 010-15-7164.


Commissioner Briggs:

  • I attended the Commission on Emergency Planning & Response meeting in Topeka last Thursday.
  • I attended both the RDA Annual meeting on Thursday evening and the monthly meeting on Friday morning.
  • Last Monday I met with the Greenwood County Emergency Management team.

Commissioner Martin:

  • Heritage Trust Fund awarded $90,000 for preservation of Lowther Junior High School Building in Emporia, KS.  A small part of the mortgage registration tax helps fund this trust.
  • Tuesday, March 26th the Commissioners are invited to help distribute “Meals on Wheels” for the Friendship Center.  The purpose of the National March for Meals is to bring awareness of hunger among our senior citizens.  I plan to participate in this event on March 26th.

Commissioner Slater:

  • I attended the annual RDA meeting on Friday.
  • Saturday I will be attending Eggs & Issues, the St. Patrick’s Day Parade and the North Lyon County breakfast.
  • Reports on population are showing trends moving from rural areas to the metropolitan areas.

Tammy Vopat:

  • Advance voting started on Wednesday, 22 people took advantage of advance voting. Friday I will be teaching election school for the League of Women Voters for Mobile Polling which starts next week.

Dan Williams:

  • Tuesday I met with insurance representatives to look at health insurance options.   There is ongoing discussion of the Lyon County Health Department obtaining their own health insurance.
  • Met with Value-Net and city officials on phone service options.

Marc Goodman:

  • Concerns of budget cuts effecting ESU and the county.

Motion:  To Proclaim the Month of March as “Intellectual and Developmental Disabilities Awareness Month”.
                                                                                                                               Martin/Slater 3-0

Motion:  To Proclaim March 18-24, 2013, to be “Fix A Leak Week” and to encourage water conservation practices in Lyon County, Kansas.

                                                                                                                              Martin/Slater 3-0

Commission has given direction to Chris Wilkinson to allow the Family Peace Initiative to use the annex meeting room for one scheduled meeting for the week of March 17th.

Rick Frevert, Emergency Manager:  Update on Drought Committee progress on the Water Conservation Plan.  Lyon County did not qualify for aid to cover costs due to the winter storms.  The finalization process with the state for the Reading tornado is complete. Water conservation guidelines need to be escalated as the drought continues.  Matt Zimmerman discussed water levels and contracting of water and usage.  Rick discussed violation of water restrictions and an enforcement plan.


Public Comment: no one present.

Motion:  To move to NEP Executive Session with Commissioners and Marc Goodman, to return at 10:10 a.m.
                                                                                                                              Martin/Briggs 3-0

Meeting reconvened at 10:10 a.m. with information.

Motion:  To Adjourn.                                                                                      Slater/Briggs 3-0

There being no further business before the Board, the next Study Session will take place on March 20, 2013 and the next Action Session on March 21, 2013.

Attest:                                                         Affirm:

___________________________________           ___________________________________

Tammy Vopat                                              Rollie Martin, Chairman

Lyon County Clerk                                     Lyon County Commission

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