JANUARY 10, 2013

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Scott Briggs, Chairman Rollie Martin, Vice Chairman
Teresa Walters, Commissioner Tammy Vopat, County Clerk
Mike Halleran, Asst. County Counselor Dan Williams, County Controller

Others attending part of the meeting:
Dan Slater, Commissioner Elect Kay Calvert, LWV
Rick Frevert, Emergency Manager Robert Sullivan, Comm. Corrections
Sheila Price, Fair Board Greg Gasche, Fair Board
Chuck Samples, KVOE Ben Fitch, Emporia Gazette

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended.                               Briggs/Martin 3-0

Motion: To Approve the Consent Agenda as follows:                   Martin/Briggs 3-0
a) Minutes of the 1-3-2013 meeting.
b) Warrants Payable 1-11-2013 in the amount of $137,191.86.

Commissioner Briggs:
• I will be attending the RDA meeting tomorrow.
• I will attend the city legislative platform on Saturday.
• Fair board annual meeting is next Saturday.

Commissioner Martin:
• I attended the Joint City/County luncheon on Wednesday.
• I will attend the JEDAC meeting on Tuesday.
• Wednesday I attended the Lyon County Extension Board meeting.
• Fairground Improvement Committee meeting is next Thursday and I will be meeting with the Fair Board Management team.

Commissioner Walters:
• I attended the Joint City/County luncheon meeting on Wednesday.
• I received the calendar and summary from ECKAN, the next meeting is on Tuesday and I will remind them that the commission is in a transitional phase and will appoint a representative to attend the upcoming meetings.

With my term as Lyon County Commissioner coming to an end, I have taken a look back at the past four years and tried to evaluate what that investment of time and effort for the county has meant to me both personally and professionally.
The most important thing that comes to mind-and one of which I am extremely proud-is that I did not run for the position of commissioner because of a grudge against county government or any county staff, nor did I come in with an agenda of any department or practice that I wanted to change. I came in with an open mind and a positive attitude, ready to listen to my constituents and to learn from those who have been with the county for many years and can share the history of what has been tried, what worked and what should/could be better. The most important fact to remember is that no one commissioner can change anything by themselves-it has to be a majority vote. On most topics our Board seemed to be like-minded which helped make the process much easier.

My door was always open to voters who wanted to discuss issues, help enlighten me on concerns or share ideas of ways to consider making improvements. I have learned from those conversations, consider the wisdom shared to be worthwhile, and used those discussions, along with other research, to make decisions on how I voted.

Some don’t realize that the time spent being a commissioner is far more than two mornings a week that the board meets at the courthouse-there are various agency boards on which we represent the county, meetings and/or discussions with various individuals or groups, time spent reading and considering budget requests, warrants, etc. I commend my fellow commissioners, Scott Briggs and Rollie Martin, for the stamina they demonstrate because of their full time farming duties on top of their county-related obligations. They also have the farthest to drive to and from Emporia-and, in some cases, have had to do so several times a day!

On a personal level, I feel that the role of county commission has given me a valuable education of how county government works, of the amount of time and money needed to provide the services the voters want, and what a valuable wealth of knowledge and experience this county has in their staff. I feel that I became a better Lyon County resident because of this wonderful experience and I, once again, thank the voters who helped me gain this position 4 years ago.

I hope the residents and policy makers of Lyon County will remain positive, and continue to look for ways to help this county attract businesses, visitors, and new residents. Keep in mind that one doesn’t have to have a complaint to get to know the county commissioners-face to face, through email or by telephone. The contact information is posted on the county website,

Dan Williams:
• Working on the transition into the position of controller which is going very well.
Mike Halleran:
• Attended the Joint City/County luncheon meeting. I recommend we start canvassing our county people with a focus on the Health and Extension offices to give us a good perspective on the drought and water situation.

Tammy Vopat:
• I attended the Joint City/County Luncheon yesterday.
• I completed both the Tax Unit Map Certification and Motor Vehicle Abstracts and they have been submitted to the state.
• The Oath of Office Ceremony for the newly elected officers will take place on Monday at noon in commission chambers.
• Thank you to Teresa Walters for her dedication and service as Lyon County Commissioner.
• I was invited to participate on a panel to train new county clerks coming into office. I accepted the invitation for February 7th in Topeka.

Rick Frevert discussed the Emergency Operations Contract and the drought situation we are facing. The city and county are working to create a committee to work on public awareness.

Motion: To Approve the payment of the remaining balance to EFM Consulting in the amount of $11,375.00 for the Lyon County Emergency Operations Plan, to be paid from Fund 010-10-7280                                                                                      Briggs/Walters 3-0
Robert Sullivan discussed the purchase of radios for Community Corrections and a contract with NPC Research for consulting, planning and facilitation services. Robert also presented the final revised FY 2013 AISP Budget for consideration along with the FY 2013 1st quarter budget adjustment report.

Motion: To Authorize the Director of Community Corrections to purchase five (5) Vertex Standard radios from Ka-Comm., Inc. in the amount of $1,560.00 to be paid from Fund 015-89-7420.                                                                                               Briggs/Martin 3-0

Direction to Commission Chairman to sign the FY 2013 final revised AISP Budget in the amount of $368,654.00 and the FY 2013 1st Quarter Budget Adjustment Report for $50,000.00 in line item adjustments in the carryover reimbursement budget.

Motion: To Authorize the Director of Community Corrections to contract with NPC Research for consulting, planning and facilitation services for the implementation of a juvenile problem solving court focused on juveniles involved with Community Corrections and their families. Total cost not to exceed $5,160.00 to be paid from Fund 015-89-7600. Travel related expenses to be paid from Fund 015-89-7420.
                                                                                                                     Walters/Briggs 3-0
Motion: To Accept the 2012 Annual Pike and Jackson Township Reports.
                                                                                                                     Briggs/Walters 3-0

Motion: To move to Legal Executive Session with Commissioners and Mike Halleran to return at 9:15 a.m. Briggs/Walters 3-0

Meeting reconvened at 9:15 a.m.

Sam Seeley discussed the renewal of the security contract for the fairgrounds. All required documents have been submitted and reviewed. Greg Gasche and Sheila Price commented on the cost of the security contract and possible negotiations.

Motion: To Approve a one year Security Services Contract for Fairgrounds security with Silverson Security Services.                                                                           Walters/Martin 3-0
Motion: To Approve the Personnel Change Authorizations.                     Martin/Walters 3-0

Public Comment: no one present.

Motion: To move to NEP Executive Session with Commissioners to return at 10:15 a.m. Briggs/Walters 3-0
Meeting reconvened at 10:15 a.m.

Motion: To move to NEP Executive Session with Commissioners and Mike Halleran, to return at 10:30 a.m.                                                                                     Briggs/Walters 3-0
Meeting reconvened at 10:33 a.m.

Motion: To move to NEP Executive Session with Commissioners and Laurie Redeker to return at 10:50 a.m.                                                                                    Briggs/Walters 3-0
Meeting reconvened at 10:53 a.m. with a request for an extension, to return at 11:10 a.m.
                                                                                                                        Briggs/Walters 3-0
Meeting reconvened at 11:10 a.m.

Motion: To Adjourn.                                                                                  Walters/Martin 3-0

There being no further business before the Board the next Study Session will take place January 16, 2013 and the next Action Session on January 17, 2013.

Attest: Affirm:

_________________________________ ___________________________________
Tammy Vopat Scott Briggs, Chairman
Lyon County Clerk Lyon County Commission

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