LYON COUNTY COMMISSION MINUTES JANUARY 3, 2013

LYON COUNTY COMMISSION MINUTES
JANUARY 3, 2013


The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Scott Briggs, Chairman Rollie Martin, Vice Chairman
Teresa Walters, Commissioner Tammy Vopat, County Clerk
Marc Goodman, County Counselor

Others attending the meeting:
Dan Slater, Contracted Controller, Mike Halleran, Asst. Co. Attorney
Ben Fitch, Gazette Reporter, Jean Barnett, I.T. Dept.
Rick Frevert, Emergency Mgmt., Laurie Redeker, Human Resources
Robert Sullivan, Community Corrections, Mark McKenna, Facilities

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended.                          Briggs/Martin 3-0

Motion: To Approve Warrants Payable 1-4-2013 in the amount of $35,740.00.
                                                                                                          Briggs/Martin 3-0

Motion: To Approve Payroll Payable 1-4-2013 in the amount of $228,726.29.
                                                                                                        Martin/Walters 3-0

Motion: To Approve Payroll Withholdings Payable 1-4-2013 in the amount of $164,786.86.
                                                                                                         Walters/Martin 3-0

Motion: To Approve the Personnel Change Authorization which includes Daniel Williams as County Controller.                                                                          Briggs/Martin 3-0

Motion: To Approve the minutes of the 12-27-12 meeting as corrected.
                                                                                                        Martin/Walters 3-0

Reports

Commissioner Briggs:
• No report.

Commissioner Martin:
• I will attend the JEDAC meeting next Tuesday.
• Next Wednesday is the Lyon County Extension Executive Board meeting.

Commissioner Walters:
• No report.

Marc Goodman:
• I will attend the JEDAC meeting on Tuesday.

Tammy Vopat:
• Township reporting forms have been sent to the townships.
• Currently I am working on the Motor Vehicle Abstract for 2012.
• The election process has started in preparation of the city/school election to be held April 2nd. The candidate filing deadline is January 22nd at noon.

Dan Slater:
• End of year process is complete. December cash balances look good.
• Auditors will start the county audit on February 11th.

Motion: To move to Legal Executive Session with Commissioners, Marc Goodman, Dan Slater and Mike Halleran to return at 9:00 a.m.                                     Briggs/Walters 3-0
Meeting reconvened at 9:00 a.m.

Chuck Boyce discussed a website contract with Jonathan Mullinax.

Motion: To Approve Web Site Design Contract Agreement between Lyon County, Kansas and Jonathan Mullinax to expire 07-03-2013.                                        Briggs/Martin 3-0

Rick Frevert updated Commission on drought situation and getting involved in future planning related to a water emergency plan.

Break

Public Comment: Laurie Redeker discussed CIC changes to the software program related to adjusting tax withholdings on payroll.

Discussion of Board Appointments.

Motion: To Reappoint Stephen Wecker to the Recreation District #1 for a 3 year term to expire 12-31-15.                                                                                           Martin/Walters 3-0

Motion: To Reappoint Trenton Fagg and Gary Watts to the Lyon County Planning Board for 2 year terms to expire 12-31-15.                                                           Briggs/Martin 3-0

Motion: To Appoint Teresa Briggs to the Flint Hills Technical College Board of Trustees for a 3 year term to expire 12-31-16.                                                                 Martin/Briggs 3-0

Motion: To Accept resignation from Eugene Jackson from the Reading Township Trustee position.                                                                                                             Martin/Briggs 3-0

Motion: To Accept nomination of Lester Kusmaul to the Reading Township Trustee position.                                                                                                           Walters/Martin 3-0

Motion: To move to NEP Executive Session with Commissioners, Marc Goodman and Dan Slater, to return at 10:35 a.m.
                                                                                                                          Briggs/Walters 3-0

Meeting reconvened at 10:35 a.m.

Motion: To move to NEP Executive Session with Commissioners and Robert Sullivan to return at 10:55 a.m.                                                                                     Briggs/Walters 3-0

Meeting reconvened at 10:55 a.m.

Motion: To move to NEP Executive Session with Commissioners to return at 11:15 a.m.
                                                                                                                         Briggs/Walters 3-0

Meeting reconvened at 11:17 a.m.

Mark McKenna discussed an invoice for repairs on the security scanner.

Motion: To Approve the invoice from Smiths Detection in the amount of $27,760.00 to be paid from Fund 017-00-9000 for installation and replacement of the x-ray machine at security.                                                                                                              Martin/Briggs 3-0

Commissioner Briggs stated the next Study Session for January 9th will begin at 10:00 a.m.

Motion: To Adjourn.                                                                                          Briggs/Martin 3-0

There being no further business before the Board, the next Study Session will take place on January 9, 2013 and the next Action Session on January 10, 2013.

Attest: Affirm:

____________________________________ __________________________________
Tammy Vopat Scott Briggs, Chairman
Lyon County Clerk Lyon County Commission

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