LYON COUNTY COMMISSION MINUTES DECEMBER 13, 2012

LYON COUNTY COMMISSION MINUTES

DECEMBER 13, 2012


The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Scott Briggs, Chairman                              Rollie Martin, Vice Chairman

Teresa Walters, Commissioner                    Tammy Vopat, County Clerk

Marc Goodman, County Counselor             Dan Slater, County Controller

Others attending part of the meeting:

Laurie Redeker, Human Resources             Mike Halleran, Asst. Co. Counselor

Chip Woods, County Engineer                    Ryan Schmidt, KVOE Reporter

Sam Seeley, Zoning

Call to Order / Pledge of Allegiance

Motion:  To Approve Warrants Payable 12-14-2012 in the amount of $152,911.12.                                                                         Briggs/Walters 3-0

Motion:  To move to NEP Executive Session with Commissioners, Laurie Redeker and Marc Goodman to return at 8:25 a.m.                 Briggs/Walters 3-0

Meeting reconvened at 8:25 a.m.

Motion:  To move the NEP Executive Session with Commissioners and Laurie Redeker, to return at 8:35 a.m.                                               Briggs/Walters 3-0

Meeting reconvened at 8:35 a.m.

Motion:  To move to NEP Executive Session with Commissioners, Laurie Redeker and Nancy Harris, to return at 9:30 a.m.            Briggs/Walters 3-0

Meeting reconvened at 9:25 a.m.

Commissioner Walters adjourned herself for the remainder of the meeting.

Break

Public Comment: no one present to comment.

Motion:  To Approve the minutes of the 12-06-2012 meeting.                                                                                                                             Martin/Briggs 2-0

Reports

Commissioner Martin:

  • Attended USD #252 Board meeting.  I appreciate the invitation to interact with the board.
  • I will be attending the Council on Aging meeting next week.

Commissioner Briggs:

  • RDA meeting tomorrow.
  • Last Thursday I attended CPERS meeting in Topeka.
  • Friday the Commission will meet in Study Session to conduct interviews for the County Controller position.

Marc Goodman:

  • I attended a National Conference on police methods in Boston last week.
  • RDA meeting is tomorrow.
  • A positive action by CVS to consider opening a facility in Emporia.

Dan Slater:

  • Republishing of the budget was in the paper and the hearing will take place December 27th at 10:00 a.m.
  • JJA and Community Correction Departments may be combined.
  • End of year cash balances look good.

Tammy Vopat:

  • Our office is working on archiving records and rotating documents according to state retention schedules.  Thank you to Road & Bridge Department crew for their help.
  • Congratulations to Dan Slater on his retirement as County Controller.
  • Commissioners need to sign the 2012 General Election Abstract.

Chip Woods: Reported to the commission on the recycle trailers tally for November and the 2011-2012 expense comparison.

Motion:  To Approve canceling Purchase Order #11338 dated 12-30-11 to Simmons Guns Specialties, Inc. in the amount of $834.00 for 3 cases of duty ammo 40 cal.  This invoice was paid on a separate voucher.     Briggs/Martin 2-0

Motion:  To Approve canceling Purchase Order #11339 dated 12-30-11 to Simmons Gun Specialties, Inc. in the amount of $1,347.00 for 4 cases of federal 223 cal. 55gr HP Tactical Urban Duty Ammo for Rifles.  The invoice was paid on a separate voucher.                                                                  Briggs/Martin 2-0

Motion:  To Approve canceling Purchase Order #11341 dated 12-30-11 to Ka-Comm, Inc. with an amount remaining of $2,888.00 for 4 push bumpers.  The invoice was paid on a separate voucher.                                   Briggs/Martin 2-0

Motion:  To Approve canceling Purchase Order #11334 dated 12-30-11 to KBS Constructors, Inc. with an amount remaining of $2,922.37 for APAC Change Orders 6, 7, 8 & 9.  This project is complete and there will be no more billings for this purchase order.                                                                Briggs/Martin 2-0

Dan Slater:  Discussion of a consulting contract with Lyon County and Dan Slater.

Motion:  To Approve a consulting contract with Dan Slater at a rate of $20.00 per hour for financial services from December 17, 2012 to January 11, 2013.  This is an on call, as needed position.                                  Briggs/Martin 2-0

Mark McKenna: Presented a two year Elevator Service Contract for commissions to review.

Motion:  To Approve Commission signing a two year Service Contract with Interstate Elevator Inc. from 1-1-2013 to 1-1-2014, for elevator maintenance in the Courthouse and the Annex in the amount of $18,067.00 to be paid from Fund 010-70-7661.                                                                  Briggs/Martin 2-0

Motion:  To Approve the quote from Johnson Controls in an amount not to exceed $1282.14 for maintenance parts to be paid from Fund 011-70-7646-10.

Briggs/Martin 2-0

Motion:  To Approve the quote from CED/American Electric for 25 emergency ballasts in the amount of $2,412.50 to be paid from Fund 010-70-7646-10.

Briggs/Martin 2-0

Commissioners noted this is a local merchant.

Motion:  To move to Legal Executive session with Commissioners, Sam Seeley, Mike Halleran and Marc Goodman to return at 10:50.                Briggs/Martin 2-0

Meeting reconvened at 10:50 a.m.

Commission will not hold a Study Session next week.

Motion:  To Adjourn.                                                               Martin/Briggs 2-0

There being no further business before the Board, the next Action Session will take place on December 20, 2012.

Attest:                                                         Affirm:

________________________________                __________________________________

Tammy Vopat                                              Scott Briggs, Chairman

Lyon County Clerk                                     Lyon County Commission

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