The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                                                  Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                              Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                                 Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Ruth Wheeler, District Court                                                             Adam Blake, Gazette reporter
Jim Brull, Road & Bridge                                                                  Chip Woods, County Engineer
Tagan Trahoon, KVOE reporter                                                       Jeff Cope, Sheriff
Roxy Van Gundy, 911 Director                                                         Jarrod Fell, Emergency Manager
Aaron Corcoran, Motorola Solutions                                                J.J. Stuttler, Evergy
Brett Waggoner, GAS Representative

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Briggs 3-0

Motion: To Approve the minutes of the 10-10-2019 meeting. Slater/Briggs 3-0

Motion: To Approve Warrants Payable 10-18-2019 in the amount of $240,440.13. Briggs/Slater 3-0

Motion: To Approve Payroll Payable 10-18-2019 in the amount of $272,117.72. Martin/Slater 3-0

Motion: To Approve Payroll Withholdings Payable 10-18-2019 in the amount of $378,851.98. Martin/Briggs 3-0

Commissioners discussed a request for gravel on Road N and Road 400 and the costs involved with rock and culvert equipment along with required permitting. Local neighbors informed Commissioners they did not agree with graveling the road.

Motion: To Approve a letter to John O. Farmer Inc. rejecting their request for gravel on Road N and Road 400. Martin/Slater 3-0

Motion: To Rescind the Approval of the payment of $9,673.48 to Electronic Contracting Company for audio/video equipment upgrade in District Courtrooms. Martin/Slater 3-0

Motion: To Amend the Agenda to allow for Item H to consider equipment for the district courtrooms. Martin/Briggs 3-0

Motion: To Approve the purchase of audio/video equipment for the courtrooms from Electronic Contracting Company in the amount of $7,584.00 and $2,089.48 from New Egg, Inc. for a total of $9,673.48. To be paid from Funds 010-07-9001 and Diversion Fund 086-00-9001 in the amount of $4,836.74 each. Briggs/Martin 3-0
Personnel changes: no action taken.

Permits: no applications received.

Reports
Commissioner Briggs:
• Attended the Fair Board meeting on Monday.

Commissioner Martin:
• We have an upcoming Solid Waste meeting on October 24th.

Commissioner Slater:
• I attended the RDA meeting last Friday.

Counselor Goodman:
• I also attended the RDA meeting.

Controller Williams:
• Attended the Fair Board meeting.
• On Wednesday I attended the housing meeting.

Clerk Vopat:
• We will hold Saturday voting at the Flinthills Mall this weekend.
• Advance voting will begin on Monday in the election office.
• Working on the tax roll and I have certified values to adjoining counties and now working on setting levies.

Chip Woods presented Commissioners with a quote for a remote flagger system.

Motion: To Approve the quote from John Thomas, Inc. for a remote flagger system in the amount of $57,000.00 to be paid from Fund 032-00-9001.
Briggs/Slater 3-0
Jarrod Fell presented Commissioners with a request to consider the Westar Lang Substation Lease Agreement and power installation to the tower site. Jarrod explained the costs involved with erecting our own tower. Counselor Halleran noted agreement was approved as to form and content. Jarrod requested no consideration for the power install at the tower site at this time. He will report to Commissioners when more information is available.

Motion: To Approve Emergency Manager, Jarrod Fell to sign the Evergy Lang Substation Lease Agreement for the tower site. Briggs/Slater 3-0

Motion: To Table the request for approving $19,000.00 to install power to Evergy Lang Substation Tower Site. Martin/Slater 3-0

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Jarrod Fell, Roxanne Van Gundy, Sheriff Cope, Controller Williams and Counselor Goodman, to return at 9:15 a.m. Martin/Briggs 3-0
Meeting reconvened at 9:15 a.m.

Motion: To move to Legal Executive Session for Confidential Data with Commissioners, Jarrod Fell, Roxanne Van Gundy, Sheriff Cope, Controller Williams, Aaron Corcoran and Counselor Goodman, to return at 9:40 a.m. Martin/Briggs 3-0
Meeting reconvened at 9:40 a.m.

Break

Public comment: no one present.

Public hearing for the Rural Water District #1 Community Development Block Grant: A Performance Public Hearing Notice is required to finalize the grant for the Rural Water District #1 Improvement Project. Brett Waggoner presented Commissioners with the final documents to finalize the CDBG Grant. Brett read the legal publication of the performance grant.

Motion: To Approve signing the Request for Payment #7 to pay funds in the amount of $2,000.00 to the Rural Water District #1 for the CDBG Grant.
Martin/Slater 3-0

Motion: To Approve Chairman signing the Grant Release Form for the CDBG Grant. Slater/Briggs 3-0

Motion: To Approve Chairman signing the Certificate of Completion for the CDBG Grant. Martin/Slater 3-0

Motion: To Approve Chairman signing the Final Inspection/Wage Compliance form for the CDBG Grant. Martin/Briggs 3-0

Motion: To move to Non-Elected Personnel Executive Session with Commissioners and Amy Welch, to return at 10:35 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:33 a.m.

Motion: To move to Legal Executive Session with Commissioners, Controller Williams and Counselor Goodman, to return at 11:15 a.m. Martin/Briggs 3-0 Meeting reconvened at 11:15 a.m.
Meeting reconvened with a request for an extension, to return at 11:35 a.m.
Martin/Briggs 3-0
Meeting reconvened at 11:35 a.m.

Motion: To Adjourn. Martin/Slater 3-0

There being no further business before the Board, the next Action Session will take place on October 24, 2019.

Attest: Affirm:

___________________________________ ____________________________________
Tammy Vopat                                                 Rollie Martin, Chairman
Lyon County Master Clerk                              Lyon County Commission