The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                                                      Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                                                  Tammy Vopat, County Clerk
Marc Goodman, County Counselor                                                    Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Linzi Garcia, Gazette reporter                                                             Tagan Trahoon, KVOE reporter
Mark McKenna, Facilities Manager                                                     Julie Walter Govert, NCFHAAA
Nicki Metz, NCFHAAA                                                                         Eric Hethcoat, BG Consultants
Matthew Tell Kirk, resident                                                                   Kim Kirk, resident
Marianne Dixon, resident                                                                     San Seeley, Zoning
Judge Wheeler, District Court                                                              Ruth Wheeler, District Court

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Slater 3-0
Motion: To Approve the Minutes of the 7-18-2019 meeting. Briggs/Slater 3-0

Motion: To Approve Warrants Payable 7-26-2019 in the amount of $403,441.76. Martin/Briggs 3-0

Motion: To Approve Payroll payable 7-26-2019 in the amount of $269,883.80.
Slater/Briggs 3-0

Motion: To Approve Payroll Withholdings payable 7-26-2019 in the amount of
$366,559.85. Martin/Briggs 3-0

Appointments: no action taken.

Personnel changes:
Motion: To Approve the Personnel Change Authorizations as presented.
Martin/Briggs 3-0

Permits: no applications received.

Motion: To move to Legal Executive Session for Attorney/Client Privilege and Security with Commissioners, Counselor Goodman, Counselor Halleran and Controller Williams, to return at 8:30 a.m. Martin/Briggs 3-0
Meeting reconvened at 8:30 a.m.
Chip Woods presented Commissioners with a quote for a Tiger Ditcher; consider installing rumble strips on Americus Road; consider the list of Minimum Maintenance Roads for review.

Motion: To Approve the quote from KanEquip Inc. for a Tiger Ditcher for $12,500.00 for the Truck Cat mower for ditch cleaning to be paid from Fund 017-00-9026. Briggs/Slater 3-0

Motion: To Approve the recommendation of the Emporia/Lyon County Joint Traffic Safety Committee install rumble strips on the Americus Road approach to Highway 50. Slater/Martin 3-0
Motion: To Approve the list of Minimum Maintenance Roads to submit for review to the Lyon County Planning and Appeals Board. Briggs/Slater 3-0

Julie Walter Govert and Nicki Metz presented Commissioners with the Northeast Central Flint Hills Area on Aging Friendship Center report.

Mark McKenna and Eric Hethcoat presented Commissioners with bids for the chiller replacement and hot water plant replacement projects.

Motion: To Approve the bid for the Chiller Replacement Project for the jail from
SGI of Liberty in the amount of $106,803.00 to be paid from Fund 017-00-9021. Briggs/Slater 3-0

Motion: To Reject all bids for the Domestic Hot Water Plant Replacement Project at the jail. Martin/Slater 3-0

Dan Williams and Commissioners discussed the 2020 Lyon County Budget.

Motion: To Approve publishing the Notice of Budget Hearing for the 2020 Lyon County Budget. Slater/Briggs 3-0
Note: The Notice of Budget Hearing will take place on August 22nd at 10:00 a.m.

Break

Public comment: Tell Kirk discussed his private residence with Commissioners and asked for assistance in river bank stabilization on his property due to the multiple flooding events this year which is shifting his home structure. Mr. Kirk asked for Lyon County’s sponsorship for the Emergency Watershed Program. Mr. Kirk stated he would sign off any liability to Lyon County. Commissioners asked several questions about ownership and other property owners having issues.
Marianne Dixon commented on the condition of Road 170 west and asked Commissioners to consider her prior request.
Judge Wheeler and Ruth Wheeler presented Commissioners with a Lyon County/Supreme Court Memorandum of Understanding. Counselor Goodman confirmed the contract was approved as to form and content pursuant to a security exception. Also, the document does not become an open public record due to the content.

Motion: To Approve the Kansas Judicial Branch Coop Agreement with Lyon County, Kansas. Briggs/Slater 3-0

Reports
Commissioner Briggs:
• I plan to attend the Friends of the 4-H Fair Picnic this evening.

Commissioner Martin:
• I attended the Council on Aging meeting on Monday. Janet Bathurst was nominated as the Senior Citizen Representative from County to State of Kansas Senior Fair.
• I plan to attend the Friends of the 4-H Fair Picnic.

Commissioner Slater:
• Attended the Flint Hills Health Board meeting.

Counselor Goodman:
• No report.

Controller Williams:
• Met with Jim Witt.
• Working on finalizing budgets.
• Meeting with Motorola Representatives to discuss the radios.

Clerk Vopat:
• I participated in the bid openings for the jail projects.
• My election staff and I will attend the Johnson County Election training tomorrow.

Motion: To move to Legal Executive Session for confidential data with Commissioners, Counselor Halleran, Controller Williams and Counselor Goodman, to return at 10:45 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:45 a.m.

Motion: To Amend the Agenda to consider and EWP Funding Grant.
Martin/Slater 3-0

Motion: To Approve signing a Letter of Request for Emergency Watershed Protection Assistance.
Martin/Briggs 3-0

Motion: To Adjourn. Martin/Briggs 3-0

There being no further business before the Board, the next Action Session will take place on August 1, 2019.

Attest: Affirm:

_______________________________________ ___________________________________
Tammy Vopat                                                         Rollie Martin, Chairman
Lyon County Master Clerk                                      Lyon County Commission