The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner Tammy Vopat, County Clerk
Marc Goodman, County Counselor

Others attending the meeting:
Ryann Brooks, Gazette reporter Chip Woods, County Engineer
Tagan Trahoon, KVOE reporter Jim Brull, Road & Bridge
Amy Welch, Noxious Weed Dir. Connie Cahoone, SOS
Lucas Moody, SOS Mark McKenna, Facilities Manager
Janice Huffman, Human Resources Dir. Gary Stapp, Appraiser

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Slater 3-0

Motion: To Approve the Minutes of the 3-7-2019 meeting. Briggs/Slater 3-0

Motion: To Approve Warrants Payable 3-15-2019 in the amount of $114,099.50. Slater/Briggs 3-0

Appointments: no action taken.

Personnel changes

Motion: To Approve the Personnel Change Authorizations as presented.
Martin/Slater 3-0

Permits: no applications received.

Reports
Commissioner Slater
• Attended the RDA meeting last Friday.
• I also attended the Community Corrections Advisory Board meeting.

Commissioner Martin:
• Attended the Lyon County Extension Board meeting last Tuesday.
• Next week I have a Refinement Committee meeting.
• Received a note, the Joint RDA meeting will be Wednesday, May 8th.
• A lot of discussion about roads from residents.

Commissioner Briggs:
• I attended the Fair Board meeting on Monday night.
• Tomorrow I will go to Junction City for my last meeting of the Flint Hills Regional Council meeting.

Clerk Vopat:
• No report.

Counselor Goodman:
• I attended the RDA meeting on Friday.
• I also attended the Community Corrections Advisory Board meeting.

Chip Woods presented Commissioners with a request to consider a low bid for complete signs, blanks and electrocute film; consider approving the construction agreement with BNSF.

Motion: To Approve the low bid for complete signs, sign blanks and pressure sensitive electrocute film of National Sign Co. for $8,204.00 to be paid from Fund 041-00-8234. Martin/Briggs 3-0

Motion: To Approve Chip Woods signing the General Construction Agreement with BNSF Railroad to fix the approaches on County Road U.
Briggs/Slater 3-0
Note: This agreement was reviewed by counsel.

Amy Welch presented Commissioners with a request to consider a quote for a 2019 F250 single cab truck from John North Ford and the 2020 Lyon County Noxious Wood Management Plan.

Motion: To Approve the bid from John North Ford for a 2019 Ford F250 single cab truck in the amount of $25,963 to be paid from Fund 017-00-9045.
Briggs/Slater 3-0

Motion: To Approve the 2020 Lyon County Noxious Weed Management Plan.
Martin/Briggs 3-0

Connie Cahoone & Lucas Moody reported on the SOS new building purchase, renovation and capital campaign. There are four SOS locations in Emporia, 3 of which are rented. This campaign would allow a consolidation of the locations. Connie and Lucas requested a donation of $50,000.00. Commissioners took the information under consideration.
Counselor Goodman presented Commissioner with a request to consider a Settlement Agreement and Mutual Release between Lyon County, Kansas and interested parties.

Motion: To Approve Chairman signing the Settlement Agreement and Mutual Release Document, Case No. 17CV79. Briggs/Slater 3-0
Note: This is a neutral agreement with no financial consequences to the county.

Break

Public comment: no one present.

Mark McKenna presented Commissioners with a request to consider the engineering and design fees for the jail domestic water tank and generator #2.

Motion: To Approve Professional Services Agreement with BG Consultants in the amount of $7,500.00 for the Evaluation of the Jail’s Domestic Water Tank Rehabilitation and Generator Replacement to be paid from Fund 017-00-9021.
Briggs/Slater 3-0
Note: These are 2020 projects that will need to be considered.

Motion: To Approve a Project Budget for Facilities, not to exceed $11,000.00 for the Evaluation of the Jail’s Domestic Water Tank Rehabilitation and Generator Replacement to be paid from Fund 017-00-9021. Slater/Briggs 3-0
Note: This amount of money is for the costs related to the 2020 Projects.

Motion: To move to Non-Elected Personnel Executive Session with Commissioners, Janice Huffman and Gary Stapp, to return at 10:30 a.m.
Martin/Slater 3-0
Meeting reconvened at 10:33 a.m.

Motion: To move to Legal Proprietary Executive Session with Commissioners and Counselor Goodman, to return at 11:00 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:00 a.m. with a request for an extension, to return at 11:20 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:22 a.m.

Motion: To Adjourn. Martin/Slater 3-0

There being no further business before the Board, the next Action Session will take place on March 21, 2019.

Attest: Affirm:

____________________________________ ____________________________________
Tammy Vopat                                                    Rollie Martin, Chairman
Lyon County Master Clerk                                 Lyon County Commission