The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                              Dan Slater, Vice Chairman
Scott A. Briggs, Commissioner                                   Tammy Vopat, County Clerk
Marc Goodman, County Counselor                            Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending the meeting:
Ryann Brooks, Gazette reporter                                  Renee Hively, FHCHC
Jennifer Skiles, FHCHC                                              Melissa Smith, FHCHC
Julie Wilson, ECKAN                                                   Theresa Whalen, ECKAN
Shelli McElfresh, ECKAN                                             Russell Torrens, Noxious Weed Dir.
Don Pearson, resident                                                 Pat Steffes, resident
Charles Steffes, resident                                             Chris Bartel, resident
Chip Woods, County Engineer                                    Jim Brull, Road & Bridge

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Briggs 3-0

Motion: To Approve the Consent Agenda as follows: Briggs/Slater 3-0
a. Approve the Minutes of the 4-26-2018 meeting.

Motion: To Approve Warrants Payable for 5-4-2018 in the amount of $150,991.56. Briggs/Slater 3-0

Motion: To Approve Payroll Payable 5-4-2018 in the amount of $268,345.02.
Martin/Slater 3-0

Motion: To Approve Payroll Withholdings Payable 5-4-2018 in the amount of $191,815.62. Martin/Briggs 3-0

Personnel changes: no action taken.

Permits: no applications received.

Appointments: Commissioners discussed open board positions.

Motion: To Approve the ValuNet Fiber software renewal for SV8500 split 50/50 with the City of Emporia in the amount of $7,600.00 to be paid from Fund 010-08-7210. Slater/Briggs 3-0
Motion: To move to Legal Executive Session for Attorney/Client Privilege with Commissioners, Marc Goodman and Michael Halleran, to return at 8:30 a.m.
Martin/Briggs 3-0
Meeting reconvened at 8:30 a.m. with information and direction.

Tammy Vopat presented Commissioners with the 2019 Clerk’s Office and Election Office budgets.

Renee Hively, Melissa Smith and Jennifer Skiles presented the Second Quarterly Report for the Flint Hills Community Health Center. Jennifer Skiles reported on Emergency Preparedness, and other programs. Melissa Smith reported on training, immunizations and disease.

Julia Wilson presented Commissioners with historical information, programs offered by ECKAN and a request to consider a proclamation. Theresa Whalen reported on Head Start.

Motion: To Approve a Proclamation to Proclaim “May 2018 Community Action Month” in Lyon County, Kansas in recognition of the hard work and dedication of Kansas Community Action Agencies. Martin/Slater 3-0
Note: Proclamation was read into the record.

Russell Torrens presented Commissioners with the low bid on Noxious Weed Department chemicals.

Motion: To Approve the low bid from Van Diest Supply Company in the amount of $183,455.45 to be paid from Fund 026-00-8330 for the 2018 season. Briggs/Slater 3-0

Reports
Commissioner Martin:
• Attended the RDA luncheon yesterday.
• I will attend the Fairgrounds Committee meeting tonight.
• I attended the JEDAC meeting.

Commissioner Slater:
• Attended the RDA luncheon meeting.

Commissioner Briggs:
• I attended the RDA luncheon meeting also.

Counselor Goodman:
• I attended the JEDAC meeting.

Clerk Vopat:
• I received a petition for a road vacation on Road A8 north of Road 155. The road viewing is scheduled for June 13th and the hearing on June 14th.
• I recorded the minutes of the Road N viewing yesterday.
• I will be in Wichita next week for the Kansas County Clerks/Election Officials Annual Conference.
• On Monday, May 14th from 3:00 -6:00 p.m. at the Anderson Building, I will present a mock election for the public to vote on the new election equipment.
• I will submit payment to ES&S for the new election equipment next week.
The equipment has been received and tested and training is scheduled along with on-site support during the election.

Controller Williams:
• Attended the RDA luncheon.
• Working on scheduling budgets.

Break

Public comment: Don Pearson asked Commission about the railroad track approach on the north side of Road U which needs to be repaired for access to farm ground.

10:00 a.m.: Public Hearing: Proposed Road Vacation for Road N between Road 40 and Road 50. Chairman Martin asked for those present to speak their opinion of the proposed road vacation. Jim Brull discussed the reasons for vacating the road due to a request for tree removal. Chip Woods stated they have capability of clearing the easements. Chris Bartel asked that the tree row be cleaned up before the road is vacated. Chris Bartel stated the county has set a presidence in clearing trees for other landowners. Charles Steffes on behalf of the Steffes Trust, he requested trees removed by the county to allow fencing. Land is farmed and leased for livestock which needs fencing. After years of no maintenance it is an even trade off. Chip Woods said if trees were cleared we should open the road. Chris Bartel said that no landowners involved want the road opened back up. Counselor Goodman stated the three options available for the Commission. Commissioner Slater stated the road has no value as it is and to spend taxpayer dollars to remove trees isn’t justified. Commissioner Martin discussed the value on acreage added back to the landowners. Commissioner Briggs answered to the mutual benefit for both the landowner and the county when removing trees but in this case the county has no benefit in removing the tree line.

Motion: To Adopt Resolution 08-18, a Resolution Vacating a portion of Road N between Road 40 and Road 50 in Lyon County, Kansas, Pursuant to K.S.A. 68-102. Briggs/Slater 3-0
Commissioner Martin gave the history of the road not being maintained when it was on the Township Road system. Commissioner Briggs talked about all of the roads on the county road journals that should be vacated. Commissioner Slater talked about the liability issues for the county.

Motion: To move to Non-Elected Personnel Executive Session with Commissioners, Janice Huffman and Michael Halleran, to return at 10:45 a.m.
Martin/Briggs 3-0
Meeting reconvened at 10:45 a.m.

Motion: To move to Legal Executive Session for Proprietary with Commissioners, Marc Goodman, Dan Williams and Michael Halleran, to return at 11:15 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:18 a.m. with information.

Motion: To Adjourn. Martin/Slater 3-0

There being no further business before the Board, the next Study Session will take place on May 9, 2018 and the next Action Session on May 10, 2018.

Attest: Affirm:

______________________________________ ____________________________________
Tammy Vopat                                                        Rollie Martin, Chairman
Lyon County Master Clerk                                     Lyon County Commission