The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman *Dan Slater, Vice Chairman-absent
Scott A. Briggs, Commissioner Tammy Vopat, County Clerk
Marc Goodman, County Counselor Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending part of the meeting:
Dennis Baysinger, Road & Bridge Chip Woods, County Engineer
Sam Seeley, Zoning Adam Blake, Gazette reporter
Casey Woods, Main Street Director Jarrod Fell, Emergency Manager
Janice Huffman, Human Resources

Call to Order/Pledge of Allegiance

Motion: To Approve the Agenda as presented. Martin/Briggs 2-0

Motion: To Approve the Minutes of the 1-18-2018 meeting. Briggs/Martin 2-0

Motion: To Approve Warrants Payable 1-26-2018 in the amount of $144,376.06.
Martin/Briggs 2-0

Motion: To Approve Payroll Payable 1-26-2018 in the amount of $271,851.44.
Briggs/Martin 2-0

Motion: To Approve Payroll Withholdings Payable 1-26-2018 in the amount of $374,152.91. Martin/Briggs 2-0

Clerk Vopat presented the annual township reports for consideration by the Commission. Clerk Vopat noted a one cent difference on the Jackson and Americus township reports and corrected.

Motion: To Approve the 2018 Annual Township Reports for Jackson, Americus and Fremont Townships. Briggs/Martin 2-0

Dan Williams presented a plan for fiber cable installation for the Road & Bridge Department, the Noxious Weed and Transfer Station. Costs are shared with the City of Emporia.

Motion: To Approve ValuNet installing fiber cable to Road & Bridge for $28,000.00 and Noxious Weed/Transfer Station for $20,000.00 to be paid from Fund 017-00-7646. Briggs/Martin 2-0
Note: The City of Emporia will pay half ($10,000.00) of the fiber installation bill for Noxious Weed/Transfer Station. ValuNet will hold ownership of the fiber line.

Commissioners discussed board appointments.

Motion: To Appoint Ken Buchele to the Non-Lawyer Member of District Judicial Nomination for 5th Judicial District for a four year term to expire 3-7-2022.
Martin/Briggs 2-0
Note: Commissioners thanked Ken Buchele for his service on this board.

Commissioners discussed a request for Steve Willis, Community Corrections Director to sign a memorandum of understanding for the Community Corrections Department with Casey Family Programs.

Motion: To Approve authorizing Community Corrections Director, Steve Willis to sign a Memorandum of Understanding between Community Corrections and Casey Family Programs. Martin/Briggs 2-0
Note: This is for grant money for Community Corrections Home Court Program.

Reports
Commissioner Martin:
• I attended the Lyon County Council on Aging meeting.

Commissioner Briggs
• No report.

Clerk Vopat:
• I attended the Legislative Reception in Topeka on Tuesday and Wednesday. We toured the Capital and visited with legislators about election house and senate bills.

Controller Williams:
• The 2017 Audit will be the week of February 20th.
• Payroll tax tables have changed and will be reflected on paychecks.
• Received a refund check from Blue Cross Blue Shield.

Commissioners commented on the refund check increase is due to our employees taking care of themselves.

Counselor Goodman:
• I participated in the Talk of Emporia yesterday.

Permits: no applications received.

Chip Woods and Dennis Baysinger presented Commissioners with a request to sign the Supplemental Agreement No. 1 for Federal Funds Exchange.

Motion: To Approve signing the Federal Fund Exchange Supplemental
Agreement No. 1 between Lyon County, Kansas and the Secretary of Transportation, Kanas Department of Transportation and Authorize the Lyon County Engineer to sign requests as the Lyon County Representative.
Briggs/Martin 2-0

Motion: To Approve the Entrance Application for Tricia Tabares at 1276 Road 160. Briggs/Martin 2-0
Note: Tricia Tabares will be responsible for the cost of the entrance installation.

Chip Woods, Dennis Baysinger and Commissioners discussed an issue on drainage in the 100 block of Road 160. Chip asked for direction on removal of obstructions. Commissioners gave direction for Chip to initiate the process of vacating the road and for Counselor Goodman to notify those involved.

Casey Woods presented Commissioners with an update on Main Street. Casey thanked the Commission for their support of Main Street. Casey talked about a grant available for historical preservation and development and upcoming events that Main Street is offering for the community.

Motion: To move to Non-Elected Personnel for employee evaluation with Commissioners, Marc Goodman and Michael Halleran, to return at 9:40 a.m. Martin/Briggs 2-0
Meeting reconvened at 9:30 a.m.

Break

Public Comment: no one present.

Sam Seeley presented Commissioners with a conditional use permit and the annual recertification application.

Motion: To Adopt Resolution 02-18, a Resolution Granting a Conditional Use Permit (CUP) in a certain area in Lyon County for a “Mobile Home” and Amending the County Zoning Map as adopted by Resolution 9-03, as amended, of Lyon County, Kansas, to conform with said regulation. Briggs/Martin 2-0

Motion: To Approve Chairman signing the Annual Recertification Application for continued participation in the Consumer Rating System Program. Martin/Briggs 2-0
Note: This allows landowners a discount on flood insurance premiums.

Commissioners thanked Sam Seeley for his work for the community members.
Motion: To move to Legal Executive Session Attorney/Client Privilege with Commissioners and Marc Goodman, to return at 10:15 a.m. Martin/Briggs 2-0
Meeting reconvened at 10:15 a.m.

Motion: To move to Non-Elected Personnel Executive Session for employee evaluation with Commissioners and Michael Halleran, to return at 10:30 a.m.
Martin/Briggs 2-0
Meeting reconvened at 10:33 a.m.

Motion: To move to Non-Elected Personnel Executive Session for employee evaluation preparation with Commissioners, to return at 10:50 a.m.
Martin/Briggs 2-0
Meeting reconvened at 10:45 a.m.

Motion: To move to Non-Elected Personnel Executive Session for personnel issues with Commissioners, Janice Huffman, Jarrod Fell, Marc Goodman and Michael Halleran, to return at 11:00 a.m. Martin/Briggs 2-0
Meeting reconvened at 11:00 a.m.

Motion: To move to Legal Executive Session for employee contracts with Commissioners, Marc Goodman and Michael Halleran, to return at 11:10 a.m.
Martin/Briggs 2-0
Meeting reconvened at 11:10 a.m.

Motion: To move to Non-Elected Personnel Executive Session for employee issues with Commissioners, Marc Goodman, Michael Halleran, Janice Huffman and Jarrod Fell, to return at 11:30 a.m. Martin/Briggs 2-0
Meeting reconvened at 11:30 a.m.

Motion: To Adjourn. Martin/Briggs 2-0

There being no further business before the Board, the next Study Session will take place on February 1, 2018.

Attest: Affirm:

_____________________________________ ____________________________________
Tammy Vopat Rollie Martin, Chairman
Lyon County Master Clerk Lyon County Commission