LYON COUNTY COMMISSION MINUTES
NOVEMBER 16, 2017

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:

Rollie Martin, Chairman                                Dan Slater, Vice Chairman
Scott A. Briggs, Commissioner                     Nadine M Buell, Deputy Co. Clerk
Marc Goodman, County Counselor              Dan Williams, County Controller
Michael Halleran, Asst. Co. Counselor

Others attending part of the meeting:
Ryann Brooks, Gazette reporter                    Alex Turley, KVOE reporter
Matt Collins, Safety Supervisor                      Tobey Kelly, Sheriff’s Office
Mark McKenna, Facilities Manager                Janice Arb, Dept. of Aging
Erin Starr, Dept. of Aging                               Sam Seeley, Planning/Zoning

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended. Martin/Slater 3-0

Motion: To Approve the Minutes of the 11-9-2017 meeting as amended. Briggs/Slater 3-0

Motion: To Approve the Lyon County Board of Canvassers Minutes that was held on November 13, 2017.
Martin/Briggs 3-0

Motion: To Approve amending line 38 of the 11-2-2017 minutes. Martin/Briggs 3-0
Note: Changed the amount from $810.00 to $890.00.

Motion: To Approve Warrants Payable 11-17-2017 in the amount of $241,115.48. Slater/Briggs 3-0

Motion: To Approve Payroll Payable 11-17-2017 in the amount of $261,528.83. Martin/Briggs 3-0

Motion: To Approve Payroll Withholdings Payable 11-17-2017 in the amount of $375,881.32. Martin/Slater 3-0

Personnel changes: no action taken.

Permits: no applications received.

Reports
Commissioner Slater:
• Apologized for missing the Canvass on Monday.
• I attended the Veteran’s Day Parade and Memorial Ceremony on Saturday.
• I will be attending the RDA meeting on Friday.

Commissioners Martin:
• I attended the Veteran’s Day Parade and Memorial Ceremony on Saturday.
• I attended the Canvass on Monday.
• I attended the Lyon County Fairground Foundation meeting Wednesday night.

Commissioner Briggs:
• I attended the Veteran’s Day Parade and Memorial Ceremony on Saturday.
• I missed the Fair Board meeting on Monday night.
• I attended the Canvass on Monday.
• I had a conference call on Monday with the Flint Hills Regional Economic Development Council.
• I will be attending the Flint Hills Regional Economic Development Council meeting on Friday in Onaga, KS.

Deputy Buell:
• The Clerk’s Office received an application for a fence viewing yesterday.

Controller Williams:
• Met with ValueNet regarding the phones system.
• We held open enrollment for employees to sign up for insurance.
• Attended the Fair Board meeting on Monday.

Counselor Goodman:
• No Report

Dan Williams presented Commissioners with amending and republishing the Multi Year Capital Fund 17 in the 2017 Budget and restating a motion from September 15, 2016 Agreement with IMA.

Motion: To Approve amending and republishing the Multi Year Capital Improvement Fund 17 from $2,391,467.00 to $2,800,000.00 in the 2017 budget. Martin/Briggs 3-0
Note: The increase is $408,533.00.

Motion: To Rescind the motion made on the September 15, 2016 minutes to approve Human Resources Director to sign the Agreement with IMA to represent Lyon County as the broker for Insurance benefits in the amount of $40,000.00, annual payments of $10,000.00 per quarter to be paid from Fun 010-18-7600. Martin/Briggs 3-0

Motion: To Approve Human Resources Director to sign the Agreement with IMA to represent Lyon County as the Broker for Insurance Benefits in the amount of $40,000.00 per year. Annual payments for 2 years of $10,000.00 per quarter and ending in October 2018, to be paid from Fund 010-18-7600.
Briggs/Slater 3-0

Matt Collins presented Commissioners with sending out a request for CM-K cover material for the 2018 sealing projects and the additional entrance application for Mona Scoggin in the 2147 area Road 105.

Motion: To Approve sending out requests for CM-K Cover Material for the 2018 Sealing Project. Briggs/Slater 3-0

Motion: To Approve the additional entrance application for Mona Scoggin in the 2147 area of Road 105. Briggs/Slater 3-0

Tobey Kelley presented Commissioners with a request to consider the purchase of rifles for SRT Team and purchase of emergency lighting for patrol vehicles.

Motion: To Approve the purchase of 9 rifles for SRT Team from Thunderbird Firearms Academy in the amount of $14,233.83 to be taken out of Fund 017-00-9013. Slater/Briggs 3-0

Motion: To Approve the purchase of emergency lighting for patrol vehicles from TCS Upfitting in the amount of $5,931.60 to be taken out of Fund 017-00-9031. Briggs/Slater 3-0

Motion: To move to Non-Elect Personnel Executive Session with Commissioners, Marc Goodman, and Michael Halleran, to return at 9:00 a.m. Martin/Slater 3-0
Meeting reconvened at 9:00 a.m.

Motion: To move to Legal Proprietary Executive Session for a Government Wellness Information Grant with Commissioners, Dan Williams, Marc Goodman, and Michael Halleran, to return at 9:30 a.m. Martin/Briggs 3-0
Meeting reconvened at 9:26 a.m. with direction.

Break

Public Comment: no one present.

Mark McKenna presented Commissioners with a fire alarm quote for the Bowyer Bldg. System Replacement.

Motion: To Approve the quote from PFAS for the purchase of the fire alarm system for the Bowyer Bldg. System Replacement in the amount of $6,446.05 from Fund 010-70-7646-12. Martin/Briggs 3-0

Erin Starr presented Commissioners with several letters of support for the 2018/2019 LCAT Grant.

Motion: To Approve the letter of commitment and support for local matching funds from KDOT for the 2018/2019 LCAT Grant in the amount of $197,770.00 from mill levy funds. Briggs/Martin 3-0

Motion: To Approve the Certification of Local Funding sources for operating and administrative assistance for the 2018/2019 LCAT Grant in the amount of $175,770.00 for the Lyon County local match. Marin/Slater 3-0

Motion: To Approve the Certification of Local Funding sources for Capital Assistance for the 2018/2019 LCAT Grant, not to exceed $25,000.00 from local sales tax. Martin/Briggs 3-0

Motion: To Approve and sign the letter of support from the Board of Commissioners for the operating assistance of the 2018/2019 LCAT Grant.
Briggs/Martin 3-0

Motion: To Approve Erin Starr, Director of the Lyon County Department of Aging to verify and sign application documents relating to the KDOT Funding Application for Public Transportation Assistance Project for the July 1, 2018 to June 30, 2019 fiscal year. Martin/Slater 3-0

Motion: To Move to Legal Proprietary Executive Session with Commissioners, Marc Goodman, Dan Williams, and Michael Halleran, to return at 11:00 a.m. Martin/Briggs 3-0
Meeting reconvened at 10:53 a.m.

Motion: To Move to Legal Proprietary Executive Session to discuss the comprehensive plan with Commissioners, Marc Goodman, Dan Williams, Sam Seeley, and Michael Halleran, to return at 11:15 a.m. Martin/Briggs 3-0
Meeting reconvened at 11:15 a.m. with a request for an extension, to return at 11:30 a.m.
Meeting reconvened at 11:30 a.m.

Motion: To Adjourn. Martin/Briggs 3-0

There being no further business before the Board, the next Action Session will take place on November 22, 2017.

Attest: Affirm:

_______________________________________ ____________________________________
Nadine M. Buell                                                      Rollie Martin, Chairman
Lyon County Deputy Clerk                                      Lyon County Commission