JANUARY 2, 2014

The Board of Lyon County Commissioners met in Action Session at 8:00 a.m. in the Commission Chambers with the following people in attendance:
Rollie Martin, Chairman                                            Scott A. Briggs, Vice Chairman
Dan Slater, Commissioner                                         Tammy Vopat, County Clerk
Marc Goodman, County Counselor                          Dan Williams, County Controller

Others attending part of the meeting:
Brandy Nance, Gazette Reporter                            Mike Halleran, Asst. County Counselor
Chip Woods, County Engineer                                  John Koelsch, Under Sheriff
Chuck Samples, KVOE Reporter

Call to Order / Pledge of Allegiance

Motion: To Approve the Agenda as amended.                                                 Martin/Briggs 2-0

Reorganization of the Board of County Commissioners:

Motion: To Appoint Rollie Martin as Chairman of the Lyon County Commission for 2014.
                                                                                                                                Slater/Briggs 3-0

Motion: To Appoint Scott A. Briggs as Vice Chairman of the Lyon County Commission for 2014.
                                                                                                                                Slater/Martin 3-0

Motion: To Appoint the following Board Members for 2014:                        Briggs/Martin 3-0
ECKAN: Dan Slater
Historical Society: Scott Briggs
Fair Board: Scott Briggs
Extension Board: Rollie Martin
Aging Advisory Board: Rollie Martin
RD&D: Voting Delegate: Mary Leffler /1st Alternate
RDA: Scott Briggs
Newman Regional Hospital Board: All Commissioners
FHTC Board of Trustees: Teresa Briggs / 12-31-2016
Flint Hills Community Health Center Board: Dan Slater
Lyon County Emergency Shelter Board: Dan Slater
JEDAC: Rollie Martin
Noxious Weed/Household Water Director: Russell Torrens
Emergency Preparedness Coordinator: Rick Frevert
Zoning/Flood Plain Director: Sam Seeley
Health Officer: Phillip Davis
County Counselor: Marc Goodman
Assistant County Counselor: Michael Halleran
Investment Officer: Sharon Gaede
Freedom of Information Officer: Tammy Vopat
County Engineer: Warren Chip Woods
County Appraiser: Gary Stapp
Security Supervisor: Tobey Kelly
Facilities Manager: Mark McKenna
Human Resources Director: Laurie Redeker
Controller: Dan Williams
WAW Community Partnership: _____________________
United Way Representative: Sharon Gaede
Emporia Community Foundation: Skip Evans – term expires 12-31-2015
ADA Compliance Officer: Warren Chip Woods
RDA Board: Patrick Wiederholt – term expires 12-31-2016
Animal Control Officer: Felipe Perez
Official Radio Broadcaster: Emporia Radio Stations
Official Newspaper: Emporia Gazette
Designated Depositories: All banks in the county except Bank of America
Public Information Officer: Tammy Vopat /Alternate: Ruth Wheeler & Vici Reynolds
Fairgrounds Manager: Sam Seeley

Motion: To Approve the Minutes of the 12-26-2013 meeting.
                                                                                                                                 Martin/Slater 3-0

Motion: To Approve Warrants Payable 1-3-2014 in the amount of $143,962.02.
                                                                                                                                 Briggs/Martin 3-0


Commissioner Briggs:
• I participated in the Talk of Emporia on Monday along with the Vice Mayor for the City of Emporia, Jon Geitz.

Commissioner Martin:
• The next City/County Luncheon is scheduled for Wednesday, January 8th at the City.
• JEDAC meeting coming up.
• Metropolitan Area Planning Appeals Board is having a public meeting on January 28th at the Civic Auditorium.

Commissioner Slater:
• No report.

Tammy Vopat:
• I am invited to speak to students at the Emporia Christian School on Tuesday, for their annual Elected Officials Day.
• I initiated the process for the petitioned road vacation. The road viewing is scheduled for January 22nd at 11:00 a.m. and the public hearing on January 23rd at 11:00 a.m. in Commission Chambers.

Dan Williams:
• We closed the 2013 year and opened the 2014 year in our software system with a few minor problems that were solved.
• Talked to Ed Rathke at the City of Emporia about moving our internet to Value Net for faster service. We also visited about the phone system, our CPU is new but the phones are older technology but we do have some options with new cards.

Marc Goodman:
• JEDAC meeting is next Tuesday.
• RDA meeting is scheduled for January 10th.
• Year end figures show the total filing numbers are the highest in 5 years, highest in felony filings in 9 years.

Chip Woods, County Engineer discussed the bid for CM-K Cover Material. The bid was the only one received and was in line with last years numbers. Chip also discussed the quote from Kaw Valley Engineering for the video capture of the road system in Lyon County.

Motion: To Accept the only bid received from APAC-Kansas, Inc. for CM-K Cover Material for the 2014 Sealing Project for cover material and hauling in the amount of $121,073.00, to be paid from the Road & Bridge Fund 011-00-8356.
                                                                                                                                 Briggs/Martin 3-0

Motion: To Approve the quote from Kaw Valley Engineering, Inc. for the Video Capture of Lyon County road in the amount of $28,200.00, to be paid from the Road & Bridge Fund 011-00-7162.
                                                                                                                                 Slater/Briggs 3-0

Motion: To Amend the Agenda to consider the GAAP Resolution.
                                                                                                                                 Martin/Slater 3-0

Dan Williams discussed the Generally Accepted Accounting Practices as required by law. Also discussed was the audit process and costs.

Motion: To Adopt Resolution 1-14, a Resolution to Waive the GAAP Requirements in K.S.A. 75-1120.
                                                                                                                                 Slater/Briggs 3-0

Motion: To Approve the Agler and Gaeddert outside audit for $27,600.00 to be encumbered in 2013, to be paid from Fund 010-01-7399 and a single audit fee of $2,500.00 if necessary, to be paid from 010-01-7399.
                                                                                                                                 Slater/Martin 3-0

John Koelsch asked Commission to waive the vehicle purchase policy to allow for the fleet purchases for the Sheriff’s Office and to move funds between line items in Fund 17 allocated to the Sheriff.

Motion: To Waive the Purchasing Policy for 2014 Vehicle purchases for the Sheriff’s Office and authorization to move funds between line items in Fund 17 allocated to the Sheriff.
                                                                                                                                 Briggs/Martin 3-0

Motion: To move the NEP with Commissioners and Dan Williams, to return at 9:15 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 9:15 a.m. with request to extend the session, to return at 9:30 a.m. Meeting reconvened at 9:30 a.m.


Public Comment: no one present.

Motion: To Approve Payroll Payable 1-3-2014 in the amount of $218,985.50.
                                                                                                                                 Slater/Martin 3-0

Motion: To Approve Payroll Withholdings Payable 1-3-2014 in the amount of $165,909.95.
                                                                                                                                 Slater/Briggs 3-0

Motion: To Appoint Julie Johnson to the Main Street Board for a term to expire 12-31-2014.
                                                                                                                                 Martin/Briggs 3-0

Motion: To Appoint Mark DeWeese and Steve Brosemer to the Lyon County Planning/Appeals Board for a term to expire 12-31-2016.
                                                                                                                                 Slater/Briggs 3-0

Motion: To Appoint Scott A. Briggs as the Flint Hills Regional Economic Development Council representative for 2014.
                                                                                                                                 Slater/Martin 3-0

Motion: To move to Legal Proprietary Executive Session with Commissioners, Marc Goodman, Mike Halleran and Dan Williams, to return at 10:25 a.m.
                                                                                                                                 Martin/Briggs 3-0
Meeting reconvened at 10:32 a.m. with information.

Commission agreed to hold a Study Session on Wednesday January 8th beginning at 10:00 a.m. to adjourn at noon for the Joint City/County Luncheon hosted by the City.

Motion: To Adjourn at 10:35 a.m.
                                                                                                                                 Slater/Briggs 3-0

There being no further business before the Board, the next Study Session will take place on January 8, 2014 at 10:00 a.m. and the next Action Session on January 9, 2014.

Attest: Affirm:

___________________________________ ___________________________________
Tammy Vopat                  Rollie Martin, Chairman
Lyon County Clerk          Lyon County Commission